1033 Program Compliance Reviews (Office of Management and Budget)
| Submitted | Aug. 2, 2016 |
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Communications
From: Daniel Welch
To Whom It May Concern:
Pursuant to North Dakota Constitution, Article XI, Section 6, and the North Dakota Open Records Statute, N.D.C.C. § 44-04-18(1), I hereby request the following records:
Documents included in state Program Compliance Reviews for excess DOD personal property, typically including:
"(a) A review of each selected LEAs LESO Program Files.
(b) A review of the signed State Plan of Operation.
(c) A review of the LEA application and screener(s) letter.
(d) A physical inventory and/or approved custody card verification of LESO Program property at each selected LEA.
(e) A review of property accountability procedures to include the following criteria;
(1) The proper security and storage of assets. (Secure controlled area with limited access).
(2) Asset tracking and sign out procedures in place for LESO assets.
(3) Prior approval of any transfer of high visibility assets.
(4) Reporting of all lost, missing or stolen assets.
(5) Identification of all unused property
(f) A specific review of each selected LEAs files for the following: DD Form 1348-1A for each item currently on inventory, weapons documentation, transfer documents, turn-in documents, inventory adjustment documents, exception to policy letters (if any), approved cannibalization requests (if any) and other pertinent documentation as required."
-- (from "State Plan of Operation Between The State of Connecticut and the Connecticut Law Enforcement Agencies," Section VI - 'Program Compliance Reviews', § A)
For reference, I am attaching a PCR recieved from the State of Connecticut: https://d3gn0r3afghep.cloudfront.net/foia_files/2016/07/20/2016_FOIA_Responsive_Records_INRE_MuckRock_Request.pdf
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I would request your response within ten (10) business days.
Sincerely,
Daniel Welch
From: Neas, Sherry L.
Mr. Welch,
This is to acknowledge that we have received your request. Alan Brinkman, Surplus Property Manager, will be responding to your information request.
Thank you,
Sherry Neas
Director, OMB Central Services Division
State of North Dakota
701-328-1726 Office
701-426-2841 Work Cell
sneas@nd.gov<mailto:sneas@nd.gov>
www.nd.gov/spo<http://www.nd.gov/spo>
From: MuckRock.com
To Whom It May Concern:
I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on Aug. 2, 2016. Please let me know when I can expect to receive a response, or if further clarification is needed.
Thanks for your help, and let me know if further clarification is needed.
From: Brinkman, Alan M.
Mr. Welch,
I will start sending you individual agency information after this initial email starting tomorrow morning.
North Dakota met compliance for FY2014 which was the last visit. No suspensions or missing property.
FY2015 North Dakota met compliance for the 2015 inventory period. No missing items or suspensions.
Thanks, Alan
Alan Brinkman
Manager/State of ND LESO Coordinator
North Dakota Surplus Property
Phone 701-328-9665, Fax 701-328-9669
Email to: abrinkman@nd.gov<mailto:abrinkman@nd.gov>
Visit our website at: https://www.nd.gov/omb/agency/state-surplus-property
[Adobe Systems]
August 2, 2016
Office of Management and Budget
600 E Boulevard Ave
Dept 110
Bismarck, ND 58505-0400
To Whom It May Concern:
Pursuant to North Dakota Constitution, Article XI, Section 6, and the North Dakota Open Records Statute, N.D.C.C. § 44-04-18(1), I hereby request the following records:
Documents included in state Program Compliance Reviews for excess DOD personal property, typically including:
"(a) A review of each selected LEAs LESO Program Files.
(b) A review of the signed State Plan of Operation.
(c) A review of the LEA application and screener(s) letter.
(d) A physical inventory and/or approved custody card verification of LESO Program property at each selected LEA.
(e) A review of property accountability procedures to include the following criteria;
(1) The proper security and storage of assets. (Secure controlled area with limited access).
(2) Asset tracking and sign out procedures in place for LESO assets.
(3) Prior approval of any transfer of high visibility assets.
(4) Reporting of all lost, missing or stolen assets.
(5) Identification of all unused property
(f) A specific review of each selected LEAs files for the following: DD Form 1348-1A for each item currently on inventory, weapons documentation, transfer documents, turn-in documents, inventory adjustment documents, exception to policy letters (if any), approved cannibalization requests (if any) and other pertinent documentation as required."
-- (from "State Plan of Operation Between The State of Connecticut and the Connecticut Law Enforcement Agencies," Section VI - 'Program Compliance Reviews', § A)
For reference, I am attaching a PCR recieved from the State of Connecticut: https://d3gn0r3afghep.cloudfront.net/foia_files/2016/07/20/2016_FOIA_Responsive_Records_INRE_MuckRock_Request.pdf
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I would request your response within ten (10) business days.
Sincerely,
Daniel Welch
------
Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com<mailto:requests@muckrock.com>
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From: Brinkman, Alan M.
Mr. Welch,
I am sending you documentation relevant to the last LESO PCR for the State of ND. There were 13 agencies reviewed and no discrepancies.
Barnes Co passed last review of operations. No issues or suspensions.
On a side note, I'm having a heck of a time navigating your website. It's not user friendly. A lot of it is relevant to my interests.
Thanks, Alan
Alan Brinkman
Manager/State of ND LESO Coordinator
North Dakota Surplus Property
Phone 701-328-9665, Fax 701-328-9669
Email to: abrinkman@nd.gov<mailto:abrinkman@nd.gov>
Visit our website at: https://www.nd.gov/omb/agency/state-surplus-property
[Adobe Systems]
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image001
From: Brinkman, Alan M.
FYI
Alan Brinkman
Manager/State of ND LESO Coordinator
North Dakota Surplus Property
Phone 701-328-9665, Fax 701-328-9669
Email to: abrinkman@nd.gov<mailto:abrinkman@nd.gov>
Visit our website at: https://www.nd.gov/omb/agency/state-surplus-property
[Adobe Systems]
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image001
From: Brinkman, Alan M.
Alan Brinkman
Manager/State of ND LESO Coordinator
North Dakota Surplus Property
Phone 701-328-9665, Fax 701-328-9669
Email to: abrinkman@nd.gov<mailto:abrinkman@nd.gov>
Visit our website at: https://www.nd.gov/omb/agency/state-surplus-property
[Adobe Systems]
-
image001
From: Brinkman, Alan M.
Alan Brinkman
Manager/State of ND LESO Coordinator
North Dakota Surplus Property
Phone 701-328-9665, Fax 701-328-9669
Email to: abrinkman@nd.gov<mailto:abrinkman@nd.gov>
Visit our website at: https://www.nd.gov/omb/agency/state-surplus-property
[Adobe Systems]
-
image001
From: Brinkman, Alan M.
Alan Brinkman
Manager/State of ND LESO Coordinator
North Dakota Surplus Property
Phone 701-328-9665, Fax 701-328-9669
Email to: abrinkman@nd.gov<mailto:abrinkman@nd.gov>
Visit our website at: https://www.nd.gov/omb/agency/state-surplus-property
[Adobe Systems]
-
image001
From: Brinkman, Alan M.
Alan Brinkman
Manager/State of ND LESO Coordinator
North Dakota Surplus Property
Phone 701-328-9665, Fax 701-328-9669
Email to: abrinkman@nd.gov<mailto:abrinkman@nd.gov>
Visit our website at: https://www.nd.gov/omb/agency/state-surplus-property
[Adobe Systems]
-
image001
From: Brinkman, Alan M.
Alan Brinkman
Manager/State of ND LESO Coordinator
North Dakota Surplus Property
Phone 701-328-9665, Fax 701-328-9669
Email to: abrinkman@nd.gov<mailto:abrinkman@nd.gov>
Visit our website at: https://www.nd.gov/omb/agency/state-surplus-property
[Adobe Systems]
-
image001
From: Brinkman, Alan M.
Alan Brinkman
Manager/State of ND LESO Coordinator
North Dakota Surplus Property
Phone 701-328-9665, Fax 701-328-9669
Email to: abrinkman@nd.gov<mailto:abrinkman@nd.gov>
Visit our website at: https://www.nd.gov/omb/agency/state-surplus-property
[Adobe Systems]
-
image001
From: Brinkman, Alan M.
Alan Brinkman
Manager/State of ND LESO Coordinator
North Dakota Surplus Property
Phone 701-328-9665, Fax 701-328-9669
Email to: abrinkman@nd.gov<mailto:abrinkman@nd.gov>
Visit our website at: https://www.nd.gov/omb/agency/state-surplus-property
[Adobe Systems]
-
image001
From: Brinkman, Alan M.
Alan Brinkman
Manager/State of ND LESO Coordinator
North Dakota Surplus Property
Phone 701-328-9665, Fax 701-328-9669
Email to: abrinkman@nd.gov<mailto:abrinkman@nd.gov>
Visit our website at: https://www.nd.gov/omb/agency/state-surplus-property
[Adobe Systems]
-
image001
From: Brinkman, Alan M.
Alan Brinkman
Manager/State of ND LESO Coordinator
North Dakota Surplus Property
Phone 701-328-9665, Fax 701-328-9669
Email to: abrinkman@nd.gov<mailto:abrinkman@nd.gov>
Visit our website at: https://www.nd.gov/omb/agency/state-surplus-property
[Adobe Systems]
-
image001
From: Brinkman, Alan M.
Alan Brinkman
Manager/State of ND LESO Coordinator
North Dakota Surplus Property
Phone 701-328-9665, Fax 701-328-9669
Email to: abrinkman@nd.gov<mailto:abrinkman@nd.gov>
Visit our website at: https://www.nd.gov/omb/agency/state-surplus-property
[Adobe Systems]
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image001
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