University of North Carolina, Public Records, Email Chain

Dear Mr. Szuberla,

We received your public records request on November 11, 2016. A copy of your message is below.
Our office processes requests as promptly as possible. However, because of the large volume of requests and a legal mandate to review every page to protect confidential information, it often takes time before we can start processing a new request. The broader and more vague the request (for example, “all documents” or “all emails” covering a long time span), the longer it takes to identify and collect potentially responsive records.
We would like to work with you to narrow your request to determine what records and/or individuals whose correspondence you are most interested in, since this University-wide search would require a significant amount of time and effort. Some suggestions would be to provide direction as to the individuals or departments whose e-mails are most pertinent to your search, and to provide a timeframe during which correspondence may have occurred. Please let us know at your earliest opportunity how we can clarify your request to make it more specific, understanding that as with all public records requests it is possible there will be no responsive records.
Other factors affecting the amount of time it takes before we can start processing a new request include the number of other requests ahead of yours in our queue. We ask requesters to be as specific as possible about the records they truly seek. To revise a request already submitted, please send that via email to publicrecords@unc.edu<mailto:publicrecords@unc.edu>. You may also be contacted later about other possible request revisions.
We post all public records requests to http://publicrecords.unc.edu/public-records/. For more information about the public records process at UNC-Chapel Hill, please refer to http://publicrecords.unc.edu/.
Sincerely,

The Public Records Office

Dear Mr. Szuberla,
We received your public records request on November 14, 2016, and will follow up if there are any questions. A copy of your message is below.
Our office processes requests as promptly as possible. However, because of the large volume of requests and a legal mandate to review every page to protect confidential information, it often takes time before we can start processing a new request. The broader and more vague the request (for example, “all documents” or “all emails” covering a long time span), the longer it takes to identify and collect potentially responsive records. Other factors include the number of other requests ahead of yours in our queue. We ask requesters to be as specific as possible about the records they truly seek. To revise a request already submitted, please send that via email to publicrecords@unc.edu<mailto:publicrecords@unc.edu>. You may also be contacted later about other possible request revisions.
We post all public records requests to http://publicrecords.unc.edu/public-records/. For more information about the public records process at UNC-Chapel Hill, please refer to http://publicrecords.unc.edu/.

Sincerely,

The Public Records Office

Dear Mr. Szuberla:

Thank you for your inquiry regarding the status of your request for public records. We are working to identify public records responsive to your request, but are unable to provide you with a specific timeframe for providing documents. However, we will be back in touch as soon as public records are available. The University’s Public Records Policy, frequently asked questions, and other information is available on the University’s website at http://publicrecords.unc.edu/.

Sincerely,

The Public Records Office

Dear Mr. Szuberla,

Please see the attached .pdf, which consists of a letter from me and the documents referenced in my letter (in all, 280 pages/20 MB).

Sincerely,
Jenna

Jenna Long, J.D., Public Records Specialist
Public Records Office
The University of North Carolina at Chapel Hill