Request for email metadata (Office of the Governor)

Matt Chapman - Free Our Info, NFP filed this request with the Office of the Governor of North Carolina.
Est. Completion None
Status
Awaiting Response

Communications

From: Matt Chapman - Free Our Info, NFP

To Whom It May Concern:

Pursuant to the North Carolina Public Records Law, I hereby request the following records:

For all non-personal emails accounts in use by the governor and its staff, please provide me the following information for all emails sent and received between March 5 2018 and March 9, 2018.

1. From address
2. To address
3. bcc addresses
4. cc addresses
5. Time
6. Date

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I would request your response within ten (10) business days.

Sincerely,

Matt Chapman

From: Muckrock Staff

Hello,

This request was initially sent by email to Olivia.James@nc.gov on January 9, 2018, but it hasn't yet received a response. Could you please confirm its receipt at this time?

Thanks so much for your help.
__________________________

To Whom It May Concern:

Pursuant to the North Carolina Public Records Law, I hereby request the following records:

For all non-personal emails accounts in use by the governor and its staff, please provide me the following information for all emails sent and received between March 5 2018 and March 9, 2018.

1. From address
2. To address
3. bcc addresses
4. cc addresses
5. Time
6. Date

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I would request your response within ten (10) business days.

Sincerely,

Matt Chapman

From: Office of the Governor

Mr. Chapman,

I am writing to confirm receipt of your 1/9/2018 request. I also wanted to let you know that Olivia James is no longer a point of contact for public records requests. The account publicrecords@nc.gov<mailto:publicrecords@nc.gov> has been set up as a contact for public records issues.

Please let us know if you have questions.

Thanks,

Charles

________________________________

Email correspondence to and from this address may be subject to the North Carolina Public Records Law and may be disclosed to third parties by an authorized state official.

From: Matt Chapman - Free Our Info, NFP

Hi - is there any progress on this request?

Thanks,
Matt Chapman

From: Office of the Governor

Mr. Chapman,

After discussing your request with the North Carolina Department of Information Technology, we are unable to fulfill it using the parameters you provided.

________________________________

Email correspondence to and from this address may be subject to the North Carolina Public Records Law and may be disclosed to third parties by an authorized state official.

From: Matt Chapman - Free Our Info, NFP

Could you please explain why that's the case?

From: Office of the Governor

Mr. Chapman,

We are generally unable to search or produce records without more specific information such as names, email addresses, and/or key words.

From: Matt Chapman - Free Our Info, NFP

Are there any statutory or technical reasons why you can't provide the records? If there are statutory reasons, I would like to know what those are. If there are technical reasons, I am more than happy to offer technical assistance if it would be helpful.

Thanks and regards,
Matt Chapman,
Free Our Info, NFP

From: Office of the Governor

Mr. Chapman,

We are not able to fulfill this request without more specific information. If you could provide names, email addresses or key words for us to search, we can work to complete your request.
Thanks!

From: Matt Chapman - Free Our Info, NFP

Could you please explain any more than that?

At a technical level, this request is absolutely possible. As I mention in my original request, if your department needs any technical documentation, please let me know. Simply put - this request is a lot simpler to process than you might expect.

Thanks

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