Processing notes for LPR policy (Newark Police)

Mr. Rudenberg,

In response to your 5/11, 5/13, 5/14 and 5/16 Freedom of Information Act requests, the administrative cost estimates for fulfilling your requests is below:

City Secretary's Office: 3 hours @ $43.59/hour = $130.77
City Manager's Office: 1 hour @ $29.25/hour = $29.25
0.5 hours @ $72.90/hour = $36.45
Police Department: 3 hours @ $24.05/hour = $72.15
2 hours @ $40.54/hour = $81.08
2 hours @ $29.25/hour = $58.50
2 hours @ $53.15/hour = $106.30
2 hours @ $50.52/hour = $101.04
2 hours @ $34.40/hour = $68.80
2 hours @ $58.40/hour = $116.80

Total staff administrative cost estimate: $801.14

IT Department 2 hours @ 51.02/hour = $102.04

Total IT estimate $102.04

Total administrative cost estimate: $903.18

Please note that the administrative cost estimate provided included only the six employees in the Police Department most likely to have e-mails related to the LPR request and if additional employees need to search their e-mail accounts, an updated estimate will be provided. The IT Department estimate only covers e-mail searches on the City staff side and not the Police Department, as the Police Department e-mail system is under the control of the State of Delaware and is not accessible to our IT Department. Additionally, as FOIA Coordinator for the City of Newark, I am exercising my discretion to aggregate these four requests with your two previous requests in regards to administrative costs as outlined in the City of Newark's FOIA Policy found here: http://cityofnewarkde.us/DocumentCenter/View/5272.

Please let me know if you wish to proceed with your FOIA requests or if you wish to modify them further. If you have any questions, please do not hesitate to contact our office. Also, please note that this is an estimate of administrative fees for your FOIA request. If it is found that fulfilling your request takes more or less time than what has been estimated, your fees will be adjusted accordingly. Additionally, 50% of the approved administrative cost estimate for your FOIA request must be paid to the City before work on your requests commences. The balance of your fees due from the final cost minus your initial deposit will be required to be submitted to the City prior to the release of the documents pertaining to your request.

The deadlines for the City to fulfill your requests are as follows:

5/11/15 request (submitted after business hours): 6/2/15
5/13/15 request: 6/3/15
5/14/15 request: 6/4/15
5/16/15 request (submitted after business hours): 6/8/15

If you have any questions, please let me know.

Renee
Renee K. Bensley
Director of Legislative Services
City Secretary/Treasurer
City of Newark
220 South Main Street
Newark, DE 19711
302-366-7000<tel:302-366-7070> - Office
302-366-7067<tel:302-366-7067> - Fax
rbensley@newark.de.us<mailto:rbensley@newark.de.us>