Facial Recognition - Newark (NJ)

Freddy Martinez filed this request with the Newark Police Department of Newark, NJ.
Tracking #

PD-19-0686

Due July 18, 2019
Est. Completion Aug. 9, 2019
Status
Awaiting Response

Communications

From: Freddy Martinez


To Whom It May Concern:

Pursuant to the New Jersey Open Public Records Act, I hereby request the following records:

Records and materials related to the solicitation, acquisition, and use of face recognition technology and related software and services.

This software or services may be provided by Rekognition, Face++, and FaceFirst; this request is applicable to these and any other company providing facial recognition services under consideration or contract with this agency.

Responsive materials include but are not limited to:

• Agreements: contracts (including non-disclosure agreements), licensing agreements, nondisclosure agreements
• Bid records: Requests For Proposal (or equivalent calls for bids), sole source or limited source justification and approval documentation, documentation of selection, and other materials generated in the consideration and selection of the technology in question
• Company relations and communications: records related to meetings or follow-up actions with any vendors, companies, or other private entities marketing face recognition to this agency for immigration, intelligence, law enforcement, or other use.
• Financial records: purchase orders, invoices, and other memoranda and documentation.
• Marketing records: All marketing materials - unsolicited, requested, or otherwise - acquired from vendors of face recognition technology
• Policy records: any policy directives, guidance documents, memoranda, training materials, or similar records governing the use of face recognition technology for immigration, law enforcement, or other purposes. Any memoranda of understanding between this agency and other agencies to share data, access remote systems or other forms of information sharing with external agencies.
• Training records: training material governing the use, sharing, or access to any related data related to or collected by the face recognition software/technology, including the legal standard that is required before using the technology. Documents, should they exist, about training for bias in the use of facial recognition technology.
• Use and function records: Materials that describe the function of the software considered or in use by this agency, including emails, handouts, PowerPoint presentations, advertisements, or specification documents.
• Validation and accuracy: Records, reports, audits, and other documents sufficient to describe validation, accuracy, reliability, and policy compliance of the system.

Please limit the search to records produced from January 1, 2017 – present. Please include in your search as responsive records: communications, memorandums, background papers, meeting minutes, email exchanges, or presentation materials. If your office has questions about this request, please feel free to direct them to the address associated with this request or call the MuckRock office at 617-299-1832.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 7 business days, as the statute requires.

Sincerely,

Freddy Martinez

From: Newark Police Department

Good Afternoon Requester:

The Office of the Clerk of the City of Newark has received your OPRA request and assigned it primary tracking number PD-19-0686. Attached please find a copy of your request as well as an acknowledgment letter. Please be guided accordingly.

Sincerely,

Samora Noguera

From: Newark Police Department

Good morning,

The Office of the City Clerk, OPRA Unit, is in receipt of your Open Public Record application. Your request has been forwarded to the appropriate agency and a status and/or response is anticipated on or before August 1, 2019. If you have any questions and need to contact our office please ensure that you provide the OPRA file number above for our reference.

Respectfully,

CITY
OF
NEWARK[cid:image003.jpg@01D1A52B.D23FFA40]
Ana Golinski, OPRA Unit Manager
Office of the City Clerk
City Hall
920 Broad Street * Room 415A Newark, NJ 07102
Office: 973-424-4116
Fax: 973-733-4893
Golinskia@ci.newark.nj.us<mailto:Golinskia@ci.newark.nj.us>

From: Newark Police Department

An interim response, stating the request is being processed.

From: Newark Police Department

Good afternoon,

The Office of Information Technology has completed their search for electronic records in accordance to your request. The search resulted in 1,712 emails that will need to be reviewed to identify those that are deemed responsive.

Please note that the Government Records Counsel affords custodian of records the ability to charge service fees "whenever the nature, format, manner of collation, or volume of a government record embodied in the form of printed matter to be inspected, examined, or copied pursuant to this section is such that the record cannot be reproduced by ordinary document copying equipment in ordinary business size or involves an extraordinary expenditure of time and effort to accommodate the request, the public agency may charge, in addition to the actual cost of duplicating the record, a special service charge that shall be reasonable and shall be based upon the actual direct cost of
providing the copy or copies ..." (Emphasis added.) N.J.S.A. 47:1A-5.c.

If you are interested in proceeding with your request, OPRA can provide you with the cost analysis for your approval on the cost before proceeding. I await your reply.

Respectfully,

CITY
OF
NEWARK[cid:image003.jpg@01D1A52B.D23FFA40]
Ana Golinski, OPRA Unit Manager
Office of the City Clerk
City Hall
920 Broad Street * Room 415A Newark, NJ 07102
Office: 973-424-4116
Fax: 973-733-4893
Golinskia@ci.newark.nj.us<mailto:Golinskia@ci.newark.nj.us>

From: Freddy Martinez

Hi Anna,

Thank you for your diligent search for records. We are interested in obtaining the records but we are wondering if you can provide a fees estimate? Further, we are wondering if it was possible to provide just the metadata of the emails (to, from, and subject lines) in an index of records. That would provide the fastest way forward to completing this request.

If you have any questions, you can reach me at 202 332 6736.

Best,
Freddy Martinez

From: Newark Police Department

Good Afternoon Mr. Martinez:

The Office of the Clerk of the City of Newark has received a response to your OPRA request from the Division of Police. Attached please find copies of the following documents:

1. OPRA request PD-19-0686

2. Cover Letter for police response

3. Police Response

Sincerely,

Samora Noguera

From: Freddy Martinez

Newark Police,

Thank you for your interim response to my records request. An earlier correspondence stated that there were over 1,000 emails that might be responsive to our request. Can you let us know what happened to those records? We believe they might be responsive to our request.

Thanks,
Freddy Martinez

Files

pages

Close