Case management system

To whom it may concern:

Under the New Jersey Open Records Act, I am requesting records related to the case management system(s) that Newark Police Department detectives have used to track major felony cases, and investigatory work on major felony cases, since at least 2005, through the date in which this request is filled. If multiple case management systems have been used by the detectives during that time period, I am requesting information on each of those systems.

The records should include:

- Any contracts with the company that created the case management system(s), if created by an outside company.

- The data dictionary, glossary of terms, record layout, and any other documentation that describes the case management system(s). I have attached a sample of the type of documents I'm seeking for your reference.

- The instruction manual, patrol guide, or any other type of guide, distributed to law enforcement personnel dictating how they should use the case management system(s).

I am requesting that all records be provided to me in their original electronic file format, whenever possible, which I am entitled to under See N.J.S.A. 47:1A­5(d). (A custodian shall permit access to a government record and provide a copy thereof in the medium requested if the public agency maintains the record in that medium. If the public agency does not maintain the record in the medium requested, the custodian shall either convert the record to the medium requested or provide a copy in some other meaningful medium.)

For example, if the agency has a PDF of the instruction manual for the case management system, I am requesting that I receive that instruction manual as a PDF instead of a printed copy of the PDF.

As a member of the media reporting on matters in the public interest, I am requesting a fee waiver and an expediting of my request. However, since I am requesting records in their original electronic format whenever possible, I expect the costs, if any, to be limited. (Access to electronic records and non­-printed materials shall be provided free of charge, but the public agency may charge for the actual costs of any needed supplies such as computer discs. See N.J.S.A. 47:1A­ 5(b).)

The New Jersey Open Records Act requires a response soon as possible, but not later than seven business days after receiving the request, provided that the record is currently available and not in storage or archived,

If access to the records I am requesting will take longer than this amount of time, please provide an emailed statement of the approximate date when such request will be granted or denied.

If you deny any portion of this request, please cite each specific exemption you feel justifies the refusal to release the information and notify me of the appeal procedures available to me under the law.

I am requesting that communication regarding this request be conducted via email, and that the request be filled via email.

Thank you for considering my request.

Sincerely,

Sarah Ryley
Reporter, The Trace Media
Cell: 347-324-8697
sarahryleyfoi@gmail.com

Thank you, I have received this acknowledgement and will follow up on July 26 if I have not received the records responsive to my request. If possible, I would prefer if you emailed responsive records to sarahryleyfoi@gmail.com. I would also be happy to communicate through that email.

Many thanks,

Sarah Ryley
Reporter, The Trace Media
Cell: 347-324-8697
sarahryleyfoi@gmail.com

Hi,
I am writing to follow up on this request. In your letter, you said I could anticipate a response on or before July 21. Do you have an update on this request? Also, if possible, could you email responsive documents to sarahryleyfoi@gmail.com?
Thank you,
Sarah Ryley

Hi,
I am writing to follow up on this request. In your letter, you said I could anticipate a response on or before July 21. Do you have an update on this request? Also, if possible, could you email responsive documents to sarahryleyfoi@gmail.com?
Thank you,
Sarah Ryley