New York City agency records retention schedules

Request ID: 2014-0341
Dear Beryl Lipton:
This email is to acknowledge receipt of your request pursuant to the Freedom of Information Law received on 10/28/2014 9:50AM, for the following records:
"Pursuant to the New York State Freedom of Information Law (1977 N.Y. Laws ch. 933), I hereby request the following records:

All records retention schedules for agencies within New York City and its Burroughs that are not governed by the State of New York's Records Retention and Disposition Schedule MU-1. According to the New York State Archives:

"The MU-1 Records Retention and Disposition Schedule indicates the minimum length of time that officials of Cities, Towns, Villages and Fire Districts must retain their records before they may be disposed of legally. This Schedule does not cover retention periods for records of New York City offices and boroughs. Before records disposition takes place, this Schedule must be formally adopted by resolution of the governing body. The State Archives has prepared and issued this Schedule in accordance with state law and regulation." (http://www.archives.nysed.gov/a/records/mr_pub_mu1.shtml)

I also request that, if appropriate, fees be waived as I believe this request is in the public interest. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.

In the event that fees cannot be waived, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires."
Please note that although the Mayor’s Office receives a significant volume of FOIL requests, the Mayor’s Office strives to respond to all FOIL requests in a timely manner in the order in which they are received. Upon receiving a FOIL request, the Mayor’s Office endeavors to identify records responsive to your request. The time required to perform this search typically depends on the breadth of records requested. If records are identified that are potentially responsive, the Mayor’s Office must review those records to determine if any are not subject to disclosure under FOIL. For more information about what records are and are not subject to disclosure under FOIL, please see:
http://www.dos.ny.gov/coog/foil2.html (http://www.dos.ny.gov/coog/foil2.html)
We are currently investigating your request. We will provide an estimate of when we will be able to make a determination once we assess the scope of the request. Please make a note that to check the status of your request in the future, it has been assigned tracking number 2014-0341.
Sincerely,
Kiren Gopal
Special Advisor to the Counsel
Records Access Officer

Dear Mr./Ms. Lipton,
This email is to update you on your FOIL request submitted on 10/28/2014 for:
“Pursuant to the New York State Freedom of Information Law (1977 N.Y. Laws ch. 933), I hereby request the following records:

All records retention schedules for agencies within New York City and its Burroughs that are not governed by the State of New York's Records Retention and Disposition Schedule MU-1. According to the New York State Archives:

"The MU-1 Records Retention and Disposition Schedule indicates the minimum length of time that officials of Cities, Towns, Villages and Fire Districts must retain their records before they may be disposed of legally. This Schedule does not cover retention periods for records of New York City offices and boroughs. Before records disposition takes place, this Schedule must be formally adopted by resolution of the governing body. The State Archives has prepared and issued this Schedule in accordance with state law and regulation." (http://www.archives.nysed.gov/a/records/mr_pub_mu1.shtml)

I also request that, if appropriate, fees be waived as I believe this request is in the public interest. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.

In the event that fees cannot be waived, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires."
We have reviewed your request and estimate that we will be able to provide a determination on or before 12/18/2014.
Please note that although the Mayor’s Office receives a significant volume of FOIL requests, the Mayor’s Office strives to respond to all FOIL requests in a timely manner in the order in which they are received and we thank you for your patience.
Sincerely,
The Office of the Mayor

Dear Mr./Ms. Lipton,
This email is to update you on your FOIL request submitted on 10/28/2014 for:
“Pursuant to the New York State Freedom of Information Law (1977 N.Y. Laws ch. 933), I hereby request the following records:

All records retention schedules for agencies within New York City and its Burroughs that are not governed by the State of New York's Records Retention and Disposition Schedule MU-1. According to the New York State Archives:

"The MU-1 Records Retention and Disposition Schedule indicates the minimum length of time that officials of Cities, Towns, Villages and Fire Districts must retain their records before they may be disposed of legally. This Schedule does not cover retention periods for records of New York City offices and boroughs. Before records disposition takes place, this Schedule must be formally adopted by resolution of the governing body. The State Archives has prepared and issued this Schedule in accordance with state law and regulation." (http://www.archives.nysed.gov/a/records/mr_pub_mu1.shtml)

I also request that, if appropriate, fees be waived as I believe this request is in the public interest. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.

In the event that fees cannot be waived, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires."
Due to the volume of requests that we have received, we now estimate that we will be able to provide a determination on or before 02/26/2015.
Please note that although the Mayor’s Office receives a significant volume of FOIL requests, the Mayor’s Office strives to respond to all FOIL requests in a timely manner in the order in which they are received and we thank you for your patience.
Sincerely,
The Office of the Mayor

Dear Mr./Ms. Lipton,
This is a response to your request pursuant to the Freedom of Information Law (FOIL) received on 10/28/2014 for:
“Pursuant to the New York State Freedom of Information Law (1977 N.Y. Laws ch. 933), I hereby request the following records:

All records retention schedules for agencies within New York City and its Burroughs that are not governed by the State of New York's Records Retention and Disposition Schedule MU-1. According to the New York State Archives:

"The MU-1 Records Retention and Disposition Schedule indicates the minimum length of time that officials of Cities, Towns, Villages and Fire Districts must retain their records before they may be disposed of legally. This Schedule does not cover retention periods for records of New York City offices and boroughs. Before records disposition takes place, this Schedule must be formally adopted by resolution of the governing body. The State Archives has prepared and issued this Schedule in accordance with state law and regulation." (http://www.archives.nysed.gov/a/records/mr_pub_mu1.shtml)

I also request that, if appropriate, fees be waived as I believe this request is in the public interest. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.

In the event that fees cannot be waived, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires."
The Mayor’s Office has not identified any records responsive to this request. Please note that FOIL requests submitted to the Mayor’s Office are only for records in possession of the Mayor’s Office. To seek records in the possession of another agency, you must submit a FOIL request with that agency. If you wish, you may file a FOIL request with the Department of Records and Information Services (DORIS) by emailing Kenneth Cobb at KCobb@records.nyc.gov to seek retention schedules.
You may appeal this determination in writing within thirty days by addressing such an appeal to Henry Berger, Records Appeals Officer -- HBerger@cityhall.nyc.gov.
Sincerely,
The Office of the Mayor