Request for email metadata (Office of the Governor - New York)

To Whom It May Concern:

Pursuant to the New York Freedom of Information Law, I hereby request the following records:

For all non-personal emails accounts in use by the governor and its staff, please provide me the following information for all emails sent and received between March 5 2018 and March 9, 2018.

1. From address
2. To address
3. bcc addresses
4. cc addresses
5. Time
6. Date

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Matt Chapman

Could you please clarify why you consider the records I'm requesting are not described reasonably? The information that I am requesting is very explicit. Keep in mind that this request is NOT for the emails themselves, and so should not be interpreted as a request for emails.

I would like to kindly ask that you ask ask your IT department about the feasibility and reasonableness of this request, if possible. If you, or they, need any technical documentation, I can provide them at any time. Additionally, there are many tools (outlook legal discovery tools + excel) that can be used to extract, review and potentially redact the information respondent to this request in a way that significantly reduces any potential burden.

Please understand that other states and cities have completed similar requests with near identical wording. As such, I hope that you can agree that through proxy of the other public records officers' reasonableness, that this request is also reasonably defined as-is.

Thank you for your understanding -
Matt Chapman

I would like to ask that you please check with your IT staff again, as the ability to extract information from a mail server is a relatively straight forward task.

Please look over the following discussion page:
https://serverfault.com/questions/872857/dump-all-email-metadata-from-microsoft-exchange

Here is an example powershell command line to extract the information, which is well within the means of your IT staff:
Get-MessageTrackingLog -Start "2008-12-09" | Select Recipients, Timestamp, Sender, @{Name='Recipients';Expression={[string]::join(";", ($_.Recipients))}} | Export-CSV c:\Temp\MailStat.csv