Prison Transfer Policy and Communications
| Tracking # |
DOCCS-23-05-176 BROOKS_DOCCS_20230508235740342 |
| Submitted | May 8, 2023 |
| Due | May 15, 2023 |
| Est. Completion | May 24, 2024 |
MuckRock users can file, duplicate, track, and share public records requests like this one. Learn more.
Communications
From: Iolanthe Brooks
To Whom It May Concern:
Pursuant to the New York Freedom of Information Law, I hereby request the following records:
Documents pertaining to DOCCS policy or documentation about inter-prison transfers of incarcerated people (see below for a note about what is meant by “inter-prison transfers,” in case the term is unclear or does not align with DOCCS terminology). Specifically, I am requesting:
1) All policies, procedures, memorandums of understanding, intergovernmental agreements, any other sort of agreement, and all related directive materials regarding the transfer of incarcerated persons between different facilities within New York state.
2) From 1/1/2020 through 12/31/2021 specifically: all documents, papers, letters, email correspondence, memoranda, training materials, presentations, directives, guidance, press releases, or other communications (both internal and external) about transfers and COVID-19. This includes – but is not limited to – any memos, emails, or directives issued/produced in 2020 or 2021 that discuss transfer procedures and mention COVID-19, health precautions, and/or respiratory illness. It also includes (but is not limited to) any memos, emails, or directives issued/produced in 2020 or 2021 that discuss changes to the frequency of transfers in response to the virus (e.g., halting transfers, minimizing transfers, transferring at-risk incarcerated people, etc.).
3) Any contracts or agreements regarding inter-prison transfers, including but not limited to a contract with a private transfer company, vehicle purchasing or leasing, and so on.
NOTE ON DEFINITION: By inter-prison transfer, I am referring to any non-temporary change in an incarcerated person’s housing facility. In other words, any movement of an incarcerated person that would change their “Housing/Releasing Facility,” as recorded in DOCCS’s “Incarcerated Lookup” database. This would include – but is not limited to – movements resulting from disciplinary proceedings (i.e., raised security level or other safety risks), movements to lower security facilities, transfers resulting from incarcerated person-initiated transfer requests, transfers preceding facility closure, and/or transfers to accommodate medical, program, or other needs. If the records provided refer to movements more broadly than this definition of transfers, that is acceptable and please send them. However, if there are records that refer ONLY to types of movements that would not include inter-prison transfers as defined here, they fall outside of this request. If there is any question about this, please feel free to reach out and I am happy to clarify.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
Iolanthe Brooks
From: Department Of Corrections And Community Supervision New York State
Email
Thank you for submitting your FOIL request through Open FOIL NY.
Here is your Open FOIL NY confirmation information for future reference:
BROOKS_DOCCS_20230508235740342
INFORMATION SUBMITTED:
Records Requested From
Department of Corrections and Community Supervision
Short Title
Prison Transfer Policy and Communications
Description
To Whom It May Concern:Pursuant to the New York Freedom of Information Law, I hereby request the following records:Documents pertaining to DOCCS policy or documentation about inter-prison transfers of incarcerated people (see below for a note about what is meant by “inter-prison transfers,” in case the term is unclear or does not align with DOCCS terminology). Specifically, I am requesting:1) All policies, procedures, memorandums of understanding, intergovernmental agreements, any other sort of agreement, and all related directive materials regarding the transfer of incarcerated persons between different facilities within New York state.2) From 1/1/2020 through 12/31/2021 specifically: all documents, papers, letters, email correspondence, memoranda, training materials, presentations, directives, guidance, press releases, or other communications (both internal and external) about transfers and COVID-19. This includes – but is not limited to – any memos, emails, or directives issued/produced in 2020 or 2021 that discuss transfer procedures and mention COVID-19, health precautions, and/or respiratory illness. It also includes (but is not limited to) any memos, emails, or directives issued/produced in 2020 or 2021 that discuss changes to the frequency of transfers in response to the virus (e.g., halting transfers, minimizing transfers, transferring at-risk incarcerated people, etc.).3) Any contracts or agreements regarding inter-prison transfers, including but not limited to a contract with a private transfer company, vehicle purchasing or leasing, and so on.NOTE ON DEFINITION: By inter-prison transfer, I am referring to any non-temporary change in an incarcerated person’s housing facility. In other words, any movement of an incarcerated person that would change their “Housing/Releasing Facility,” as recorded in DOCCS’s “Incarcerated Lookup” database. This would include – but is not limited to – movements resulting from disciplinary proceedings (i.e., raised security level or other safety risks), movements to lower security facilities, transfers resulting from incarcerated person-initiated transfer requests, transfers preceding facility closure, and/or transfers to accommodate medical, program, or other needs. If the records provided refer to movements more broadly than this definition of transfers, that is acceptable and please send them. However, if there are records that refer ONLY to types of movements that would not include inter-prison transfers as defined here, they fall outside of this request. If there is any question about this, please feel free to reach out and I am happy to clarify.The requested documents will be made available to the general public, and this request is not being made for commercial purposes.In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.Sincerely,Iolanthe BrooksUpload documents directly: https://www.muckrock.com/
Uploaded Files
FOIL Response Format
Email
If fees apply, please contact me if costs will be greater than
$25
Your FOIL request has been forwarded to the organization(s) you selected, and the respective Records Access Officer will contact you directly for further processing of your request. Please allow up to five business days for such communication(s). For your convenience, here is additional contact information:
Department of Corrections and Community Supervision
1220 Washington Ave
Building 2
Albany, NY 12226-2050
From: Department Of Corrections And Community Supervision New York State
Attached please find correspondence from Department of Corrections and Community Supervision regarding your FOIL Request DOCCS-23-05-176.
If you have any questions regarding your FOIL request, please contact the Department of Corrections and Community Supervision Records Access Office at the
address below:
Department of Corrections and Community Supervision
Records Access Office
1220 Washington Ave
Building 2
Albany, NY 12226-2050
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following New York Freedom of Information Law request, copied below, and originally submitted on May 8, 2023. Please let me know when I can expect to receive a response. You had assigned it reference number #BROOKS_DOCCS_20230508235740342.
Thanks for your help, and let me know if further clarification is needed.
From: Department Of Corrections And Community Supervision New York State
Attached please find correspondence from Department of Corrections and Community Supervision regarding your FOIL Request DOCCS-23-05-176.
If you have any questions regarding your FOIL request, please contact the Department of Corrections and Community Supervision Records Access Office at the
address below:
Department of Corrections and Community Supervision
Records Access Office
1220 Washington Ave
Building 2
Albany, NY 12226-2050
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following New York Freedom of Information Law request, copied below, and originally submitted on May 8, 2023. You had previously indicated that it would be completed on July 24, 2023. I wanted to check on the status of my request, and to see if there was a new estimated completion date. You had assigned it reference number #DOCCS-23-05-176.
Thanks for your help, and let me know if further clarification is needed.
From: Department Of Corrections And Community Supervision New York State
Attached please find correspondence from Department of Corrections and Community Supervision regarding your FOIL Request DOCCS-23-05-176.
If you have any questions regarding your FOIL request, please contact the Department of Corrections and Community Supervision Records Access Office at the
address below:
Department of Corrections and Community Supervision
Records Access Office
1220 Washington Ave
Building 2
Albany, NY 12226-2050
From: Department Of Corrections And Community Supervision New York State
Attached please find correspondence from Department of Corrections and Community Supervision regarding your FOIL Request DOCCS-23-05-176.
If you have any questions regarding your FOIL request, please contact the Department of Corrections and Community Supervision Records Access Office at the
address below:
Department of Corrections and Community Supervision
Records Access Office
1220 Washington Ave
Building 2
Albany, NY 12226-2050
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following New York Freedom of Information Law request, copied below, and originally submitted on May 8, 2023. You had previously indicated that it would be completed on Sept. 6, 2023. I wanted to check on the status of my request, and to see if there was a new estimated completion date. You had assigned it reference number #DOCCS-23-05-176.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following New York Freedom of Information Law request, copied below, and originally submitted on May 8, 2023. You had previously indicated that it would be completed on Sept. 6, 2023. I wanted to check on the status of my request, and to see if there was a new estimated completion date. You had assigned it reference number #DOCCS-23-05-176.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following New York Freedom of Information Law request, copied below, and originally submitted on May 8, 2023. You had previously indicated that it would be completed on Sept. 6, 2023. I wanted to check on the status of my request, and to see if there was a new estimated completion date. You had assigned it reference number #DOCCS-23-05-176.
Thanks for your help, and let me know if further clarification is needed.
From: Department Of Corrections And Community Supervision New York State
Attached please find correspondence from Department of Corrections and Community Supervision regarding your FOIL Request DOCCS-23-05-176.
If you have any questions regarding your FOIL request, please contact the Department of Corrections and Community Supervision Records Access Office at the
address below:
Department of Corrections and Community Supervision
Records Access Office
1220 Washington Ave
Building 2
Albany, NY 12226-2050
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following New York Freedom of Information Law request, copied below, and originally submitted on May 8, 2023. You had previously indicated that it would be completed on Dec. 4, 2023. I wanted to check on the status of my request, and to see if there was a new estimated completion date. You had assigned it reference number #DOCCS-23-05-176.
Thanks for your help, and let me know if further clarification is needed.
From: Department Of Corrections And Community Supervision New York State
Attached please find correspondence from Department of Corrections and Community Supervision regarding your FOIL Request DOCCS-23-05-176.
If you have any questions regarding your FOIL request, please contact the Department of Corrections and Community Supervision Records Access Office at the
address below:
Department of Corrections and Community Supervision
Records Access Office
1220 Washington Ave
Building 2
Albany, NY 12226-2050
From: Department Of Corrections And Community Supervision New York State
Attached please find correspondence from Department of Corrections and Community Supervision regarding your FOIL Request DOCCS-23-05-176.
If you have any questions regarding your FOIL request, please contact the Department of Corrections and Community Supervision Records Access Office at the
address below:
Department of Corrections and Community Supervision
Records Access Office
1220 Washington Ave
Building 2
Albany, NY 12226-2050
From: Department Of Corrections And Community Supervision New York State
Attached please find correspondence from Department of Corrections and Community Supervision regarding your FOIL Request DOCCS-23-05-176.
If you have any questions regarding your FOIL request, please contact the Department of Corrections and Community Supervision Records Access Office at the
address below:
Department of Corrections and Community Supervision
Records Access Office
1220 Washington Ave
Building 2
Albany, NY 12226-2050
From: Department Of Corrections And Community Supervision New York State
Attached please find correspondence from Department of Corrections and Community Supervision regarding your FOIL Request DOCCS-23-05-176.
If you have any questions regarding your FOIL request, please contact the Department of Corrections and Community Supervision Records Access Office at the
address below:
Department of Corrections and Community Supervision
Records Access Office
1220 Washington Ave
Building 2
Albany, NY 12226-2050
Files
pages