NYSSBA Meeting Minutes, Files & Documents (Averill Park Central School District)

To Whom It May Concern:

Pursuant to the New York Freedom of Information Law, I hereby request the following records:

Minutes and meeting files from 1/1/2019 until the date this request is completed for all meetings between district/school administrators or district attorney(s) and the New York State School Boards Association (NYSSBA) including staff, officers, representatives, agents or third parties working on behalf of NYSSBA, documenting proceedings of meetings, including minutes, meeting notes, agendas, calendars, background materials, recordings, and other records.

Please be sure to include any documentation regarding significant policy or decision making or significant events, or dealing with legal precedents or significant legal issues, which have a permanent retention period per the Retention and Disposition Schedule for New York Local Government Records (LGS-01). Additionally, please include documentation containing routine legal, fiscal or administrative information which have a 6 year retention period, along with documentation that has no fiscal, legal or administrative value which have not been deleted by the date this request is received.

Please keep in mind, pursuant to the Retention and Disposition Schedule for New York Local Government Records (LGS-01): Any record listed in this Schedule for which a Freedom of Information (FOIL) request has been received should not be destroyed until that request has been answered and until any potential appeal is made and resolved, even if the retention period of the record has passed.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Jackson Parker

I hereby appeal the denial of access regarding my request, which was rejected on April 1, 2022 and made on March 28, 2022 and sent to:
Carrie Nyc-Chevrier, Records Access Officer
146 Gettle Road, ST1
Averill Park, NY 12018

The records that were denied include:

1. Minutes and meeting files from 1/1/2019 until the date this request is completed for all meetings between district/school administrators or district attorney(s) and the New York State School Boards Association (NYSSBA) including staff, officers, representatives, agents or third parties working on behalf of NYSSBA, documenting proceedings of meetings, including minutes, meeting notes, agendas, calendars, background materials, recordings, and other records.

Please be sure to include any documentation regarding significant policy or decision making or significant events, or dealing with legal precedents or significant legal issues, which have a permanent retention period per the Retention and Disposition Schedule for New York Local Government Records (LGS-01). Additionally, please include documentation containing routine legal, fiscal or administrative information which have a 6 year retention period, along with documentation that has no fiscal, legal or administrative value which have not been deleted by the date this request is received.

As required by the Freedom of Information Law, the head or governing body of an agency, or whomever is designated to determine appeals, is required to respond within 10 business days of the receipt of an appeal. If the records are denied on appeal,   please explain the reasons for the denial fully in writing as required by law.
In addition, please be advised that the Freedom of Information Law directs that all appeals and the determinations that follow be sent to the Committee on Open Government, Department of State, 41 State Street, Albany, New York 12231.