NY DOS Record Retention Schedule

Brad Racino filed this request with the Department of State of New York.
Status
Completed

Communications

From: Brad Racino

To Whom It May Concern:

Pursuant to the New York State Freedom of Information Law (1977 N.Y. Laws ch. 933), I hereby request the following records:

A copy of the Department of State's record retention schedule in digital format.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that fees cannot be waived, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Brad Racino

From: McKenna, Daniel (DOS)

June 16, 2015

Brad Racino
MuckRock News
requests@muckrock.com<mailto:requests@muckrock.com>

Re: FOIL Request

Dear Mr. Racino:

This is in regard to your June 9, 2015 Freedom of Information Law (FOIL) inquiry concerning the Department of State's record retention schedule.

Your request is currently being reviewed and we will be in further contact within 20 business days.

Sincerely,
Daniel McKenna
Daniel McKenna
Assistant Records Access Officer

From: MuckRock.com

To Whom It May Concern:

I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on June 8, 2015. Please let me know when I can expect to receive a response, or if further clarification is needed.

Thank you for your help.

From: McKenna, Daniel (DOS)

July 1, 2015

Brad Racino
MuckRock News
requests@muckrock.com<mailto:requests@muckrock.com>

Re: FOIL Request

Dear Mr. Racino:

Please be advised as indicated in our June 16, 2015 email acknowledgment your request is currently being reviewed and we will be in further contact within 20 business days.

Sincerely,
Daniel McKenna
Daniel McKenna
Assistant Records Access Officer

From: MuckRock.com

To Whom It May Concern:

I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on June 8, 2015. Please let me know when I can expect to receive a response, or if further clarification is needed.

Thank you for your help.

From: McKenna, Daniel (DOS)

July 16, 2015

Brad Racino
MuckRock News
requests@muckrock.com<mailto:requests@muckrock.com>

Re: FOIL Request

Dear Mr. Racino:

Pertaining to your June 9, 2015 FOIL request, it is taking significantly longer than anticipated to review each document to determine what information is disclosable and what is not. Please be advised the Department of State needs additional time. Anticipated date is now August 7, 2015.

Sincerely,
Daniel McKenna
Daniel McKenna
Assistant Records Access Officer

From: MuckRock.com

To Whom It May Concern:

I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on June 8, 2015. Please let me know when I can expect to receive a response, or if further clarification is needed.

Thank you for your help.

From: McKenna, Daniel (DOS)

Brad Racino
MuckRock News
requests@muckrock.com<mailto:requests@muckrock.com>

Dear Mr. Racino:
Please be advised as previously communicated in the July 16, 2015 email to you, it is taking significantly longer than anticipated to review each document to determine what information is disclosable and what is not. The anticipated date is August 7, 2015.

Sincerely,
Daniel McKenna
Daniel McKenna
Assistant Records Access Officer

From: McKenna, Daniel (DOS)

August 7, 2015

Brad Racino
MuckRock News
requests@muckrock.com<mailto:requests@muckrock.com>

Re: FOIL Request

Dear Mr. Racino:

Pertaining to your FOIL request received June 9, 2015, it is taking significantly longer than anticipated to review each document to determine what information is disclosable and what is not. Please be advised the Department of State needs additional time. Anticipated date is now September 4, 2015.

Sincerely,
Daniel McKenna
Daniel McKenna
Assistant Records Access Officer

From: MuckRock.com

To Whom It May Concern:

I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on June 8, 2015. Please let me know when I can expect to receive a response, or if further clarification is needed.

Thanks for your help, and let me know if further clarification is needed.

From: Wilbard, Helen (DOS)

September 4, 2015

Brad Racino
MuckRock News
requests@muckrock.com<mailto:requests@muckrock.com>

Re: FOIL Request

Dear Mr. Racino:

Pertaining to your FOIL request received June 9, 2015, it is taking significantly longer than anticipated to review each document to determine what information is disclosable and what is not. Please be advised the Department of State needs additional time. Anticipated date is now October 5, 2015.

Sincerely,

Helen Wilbard

Helen Wilbard
Assistant Records Access Officer

From: MuckRock.com

To Whom It May Concern:

I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on June 8, 2015. Please let me know when I can expect to receive a response, or if further clarification is needed.

Thanks for your help, and let me know if further clarification is needed.

From: Wilbard, Helen (DOS)

As stated in the below letter October 5 is the anticipated date.

From: Wilbard, Helen (DOS)

October 2, 2015

Brad Racino
MuckRock News
requests@muckrock.com<mailto:requests@muckrock.com>

Re: FOIL Request

Dear Mr. Racino:

Pertaining to your FOIL request received June 9, 2015, it is taking significantly longer than anticipated to review each document to determine what information is disclosable and what is not. Please be advised the Department of State needs additional time. Anticipated date is now October 19, 2015.

Sincerely,

Helen Wilbard

Helen Wilbard
Assistant Records Access Officer

From: McKenna, Daniel (DOS)

October 21, 2015

Brad Racino
MuckRock News
requests@muckrock.com<mailto:requests@muckrock.com>

Re: FOIL Request

Dear Mr. Racino:

Pertaining to your June 9, 2015 FOIL request, it is taking significantly longer than anticipated to review each document to determine what information is disclosable and what is not. Please be advised the Department of State needs additional time. Anticipated date is now November 4, 2015.

Sincerely,
Daniel McKenna
Daniel McKenna
Assistant Records Access Officer

From: McKenna, Daniel (DOS)

October 29, 2015

Brad Racino

MuckRock News

requests@muckrock.com<mailto:requests@muckrock.com>

Re: FOIL Request
Dear Mr. Racino:
This letter is in response to your request dated June 9, 2015, under New York's Freedom of Information Law (FOIL) in which you seek:
"A copy of the Department of State's record retention schedule in digital format."
The Department's search of our records is complete and disclosable records have been identified. Because we were able to retrieve or convert the documents in electronic format, the records are provided herewith at no charge.
Certain documents and information are exempt from disclosure under FOIL either by the FOIL statute itself or through other laws.
1. We have withheld certain documents based upon the following exemptions from/exceptions to FOIL:
Nothing withheld.

2. We have redacted certain information from the attached documents based upon the following exemptions from/exception to FOIL:

Nothing redacted.
If any document has been withheld, or if any information has been redacted, or if you believe that you have not been provided all disclosable records responsive to your request, you have the right to treat this response as a partial denial. Pursuant to Public Officers Law ยง 89(4) you have the right to submit an appeal within thirty (30) calendar days of the date of this correspondence. Any such appeal must be in writing and addressed to:
Daniel E. Shapiro
NYS Department of State
One Commerce Plaza 11th Floor
99 Washington Avenue, Suite 1120
Albany, New York 12231-0001

We hope you find this information helpful.

Sincerely,
Daniel McKenna
Daniel McKenna
Assistant Records Access Officer

Attached (2):
* FOIL Tracking System.xlsx - Shortcut.lnk.xlsx
* Status Codes.pdf

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