It is a clone of this request.
|Multi Request||Jeffrey Epstein files|
|Submitted||Aug. 11, 2019|
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Dear Office of the Governor - New York:
This letter is a formal New York Freedom of Information Law request for the following records.
This request concerns records related to Jeffery E. Epstein, who died recently while in Federal custody.
As proof of death, and subject identification, please see:
This request includes both state and Federal records, including any such records that may be in each others' possession.
# Expedited processing
I request that part A of this request receive maximally expedited processing, as it concerns journalistic interest in multiple breaking news stories of international significance. For the same reason, I note that the journalistic waiver request below is particularly strong.
Please pay particular attention to the request below for rolling updates. Please prioritize your response in the order of records that can be produced the most quickly (including consideration of e.g. time to review), and keep me appraised of progress, ETAs, and records in pipeline (e.g. pending search or processing).
For the purposes of expedited interim rolling updates only, please ignore the format provisions of this request if (and only if) providing the records in another format would be faster, and only to that extent, i.e. provide the records in the fastest possible manner (and otherwise as requested). If you use this clause, then please say so clearly, and provide such records in the proper requested format pursuant to non-expedited processing.
# Exemptions moot due to death
Because dead people have no Privacy Act rights, this FOIA request includes all records that would otherwise be covered by the Privacy Act. No PA or similar waiver will be provided on anyone's behalf.
Please note that all criminal investigations into or prosecutions of Jeffrey Epstein have automatically terminated by his death, and therefore you may not invoke 5 USC 552(b)(7)(A, B, C, or F), or (c)(1), as to Epstein. See e.g. Davis v. DOJ, 460 F.3d 92, 97-98 (D.C. Cir. 2007); Schrecker v. DOJ, 349 F.3d 657, 661 (D.C. Cir. 2003); and Vest v. Dep't of the Air Force, 793 F. Supp. 2d 103, 122 (D.D.C. 2011) (re (b)(7) of dead people).
You may not claim 552(b)(5) as to records more than 25 years old. Please note that some of the cases listed below predate that cut-off.
Furthermore, if you wish to claim 552(b)(6) exemption as to Epstein's personal privacy, you would need to surmount a very high burden of proof, especially given that what has already been disclosed about Epstein has made it nearly impossible for him to be defamed. Defamation requires that the new information harm his reputation. As a dead serial child sex abuser, he has no reputation left to be harmed. See e.g. Grandison v. DOJ, 600 F. Supp. 2d 103, 114 (D.D.C. 2009); Schoenman v. FBI, 763 F. Supp. 2d 173, 176 (D.D.C. 2011); and Summers v. DOJ, 517 F. Supp. 2d 231, 241 (D.D.C. 2007) (re (b)(6) of dead people). See also Rosenfeld v. DOJ, No. 07-3240, 2012 WL 710186, at *4 (N.D. Cal. Mar. 5, 2012) and Citizens for Responsibility & Ethics in Wash. v. DOJ, 846 F. Supp. 2d 63, 71 (D.D.C. 2012) (re public figure).
However, I do not facially challenge the ability to invoke:
* (b)(7)(D) (confidential sources)
* (b)(7)(E) (methods)
* (b)(7)(A) (as to enforcement proceedings against someone other than Epstein)
* (b)(7)(B) (as to a reasonably expected prosecution of someone other than Epstein)
* (b)(7)(C) (as to the personal privacy of someone other than Epstein)
* (b)(7)(F) (as to the safety of someone other than Epstein)
(and equivalent state law).
# Exemptions related to any judicial seal
I understand that several responsive records may currently be under seal in one or more courts.
For such records, I stipulate that you may invoke 552(b)(3) (or state law equivalents), and will not contest (b)(3) exemption claims while the seal is in place, provided that you furnish, for each such record:
a) a complete citation to both the sealed record (case name, case number, court, filing date, ECF #) and all order(s) sealing the record (same)
b) a statement detailing any exemptions you claim on that record, other than the mere fact of the order of seal
c) a statement of whether you would object to a press-intervenor motion to unseal the record, given Epstein's death
# Other Jeffrey Epsteins
Please exclude records relating to persons named Jeffrey Epstein who are not the one identified above (i.e. the billionaire repeat sex offender).
I have already made efforts to exclude, e.g. in the case listing below:
Jeffrey M. Epstein
Jeffrey A. Epstein
Jeffrey Epstein, a lawyer in federal practice
If any cases identified in fact are about a different Epstein, please say so, and exclude those records.
# Component delegation
This request covers every Office of the Governor - New York component, including component agencies, departments, offices, OIGs, etc. See "# Forwarding; multi-agency / multi-component records" below.
Please note that this request imposes an affirmative obligation to take immediate steps to preserve responsive records against spoliation, including both any automated or routine record deletion and any act by an employee to delete such records.
This is an explicit evidence preservation demand, and the documents sought relate to ongoing and/or currently contemplated litigation.
At your discretion, you may either apply only a single tracking number for the whole request tree (acting for all subcomponents), or each subcomponents may apply its own tracking numbers.
In either case, you are expected to strictly comply with 5 USC 552(a)(6) and (a)(7), and analogous state law.
In particular, you are expected to provide notice (by email) of all referrals made, and any other tracking numbers of which you are aware.
# Primary request
A. Jeffrey Epstein's file(s)
0. Omnibus covering request and specific pointers
For all portions of this request, you are requested to use the following as search terms and locations to search.
As an omnibus covering request, please provide all records about Jeffrey E. Epstein that are in the possession of; or held, maintained, or created by; each of the following:
a) Agencies, offices, & locations
i) Federal Bureau of Investigation (FBI)
ii) FBI Field Office - Miami (FBI Miami)
iii) FBI Field Office - New York (FBI NY)
iv) FBI Headquarters (FBI HQ)
v) Department of Justice (DOJ)
vi) DOJ Office of Professional Responsibility (OPR)
vii) U.S. Attorney's Office (USAO) for the Southern District of New York (SDNY)
viii) USAO for the Southern District of Florida (SDFL)
ix) USAO for the District of New Jersey (DNJ)
x) USAO for the Middle District of Florida (MDFL)
xi) Federal Bureau of Prisons (BOP)
* New York
xii) New York Office of the Governor (NY Gov)
xiii) New York Office of the Attorney General (NY AG)
xiv) Metropolitan Correctional Center, New York (MCC)
xv) NY City (NYC) Police Department (NYPD)
xvi) NY State Police (NYSP)
xvii) NYC Dep't of Correction (DOC) (NYC DOC)
xviii) NY Department of Corrections and Community Supervision (NY DOC)
xix) Florida Office of the Governor (FL Gov)
xx) Florida Office of the Attorney General (FL AG)
xxi) Florida Department of Law Enforcement (FDLE)
xxii) Florida State Attorney's (FLSA) Office for the 15th Judicial Circuit (15th Cir.)
xxiii) Palm Beach County police / Palm Beach Sheriff's Office (PBSO)
xxiv) Town of Palm Beach Police Department (PBPD)
i) U.S. Attorney (USA) Geoffrey Berman
ii) USA R. Alexander Acosta
iii) USA Wifredo A. Ferrer
iv) Assistant USA (AUSA) A. Marie Villafaña
v) AUSA Dexter A. Lee
vi) AUSA Eduard I. Sanchez
vii) AUSA Andrew Laurie
viii) AUSA Bruce Reinhart
ix) FBI Special Agent (S/A) Timothy R. Slater
x) FBI S/A Nesbitt E. Kuyrkendall
xi) Florida Governor Ron DeSantis
xii) FLSA Barry Krischer
xiii) PBSO Sheriff Ric Bradshaw
xiv) PBSO Colonel Michael Gauger
xv) PBSO Captain David Sleeth
xvi) Chief Karen Atkinson (N. Div. 1)
Feinberg, et al v. Gonsalves, et al, No. 1:86-cv-749 (D.D.C.)
Stroll v. Epstein, No. 1:92-cv-1021, 818 F.Supp. 640 (S.D.N.Y. 1993)
USA v. Epstein, et al, No. 1:92-mj-2283 (S.D.N.Y.)
USA v. Epstein, et al, No. 1:93-cr-193 (E.D.N.Y.)
USA v. Epstein, No. 1:93-mj-73 (E.D.N.Y.)
Pierce Segerberg PC, et al v. Epstein, No. 1:95-cv-1109 (D. Colo.)
USA v. Epstein, et al, No. 1:96-cv-8307, 27 F.Supp.2d 404 (S.D.N.Y. 1998)
Mamberg f/k/a Epstein v. Epstein, 272 AD 2d 200, 707 N.Y.S.2d 439 (N.Y. App. Div., 1st Dept. 2000)
Epstein v. Epstein, 289 AD 2d 78, 734 N.Y.S.2d 144 (N.Y. App. Div., 1st Dept. 2001)
Financial Trust Company & Epstein v Citibank, No. 02-cv-108, (D.V.I.), 268 F.Supp.2d 561 (2003); 351 F.Supp.2d 329 (2004)
Citibank, N.A. v. Epstein, et al, No. 1:02-cv-5332 (S.D.N.Y.)
Shanks v. Wexner et al, No. 2:02-cv-7671 (E.D. Pa.)
Securities and Exchange Commission v. Glick et al, No. 1:04-cv-10801 (D. Mass.)
Coronel v. ADVO, Inc et al, No. 3:06-cv-1457 (D. Conn.)
Golden v. Harding et al, No. 3:06-cv-1470 (D. Conn.)
Kelleher v. ADVO, Inc et al, No. 3:06-cv-1422 (D. Conn.)
Field v. ADVO, Inc et al, No. 3:06-cv-1481 (D. Conn.)
In re Investigation of Jeffrey Epstein, No. 06-cf-945AXXXMB (Fla. 15th J. Cir.)
Williamson v. Culbro Corp. Pension Fund & Epstein, 41 A.D.3d 229, 838 N.Y.S.2d 524 (N.Y. App. Div., 1st Dept. 2007)
Highland Crusader Offshore Partners v. Terrestar Corp., No. 600320/08, 2008 NY Slip Op 32843 (N.Y. Cty. Oct. 14, 2008)
Cordero v. Epstein, 22 Misc. 3d 161, 869 N.Y.S.2d 725 (N.Y. Cty. 2008)
Ava a/k/a Cordero v. New York Post, No. 115597/07, 2008 NY Slip Op 51281 (N.Y. Cty. June 24, 2008)
Ava a/k/a Cordero v. New York Post, 64 A.D.3d 407, 885 N.Y.S.2d 247m 2009 NY Slip Op 5611 (N.Y. App. Div., 1st Dept. 2009)
Doe et al v. Epstein, No. 9:08-cv-80069 (S.D. Fla.)
Doe v. Epstein, No. 9:08-cv-80119 (S.D. Fla.)
Doe v. Epstein, No. 9:08-cv-80232 (S.D. Fla. Feb. 12, 2009)
Doe v. Epstein, No. 9:08-cv-80380 (S.D. Fla.)
Doe v. Epstein, No. 9:08-cv-80381, 611 F.Supp.2d 1339 (S.D. Fla. 2009)
Doe v. Epstein et al, No. 9:09-cv-80469 (S.D. Fla.)
Doe v. Epstein, No. 9:09-cv-80591 (S.D. Fla.)
Doe v. Epstein, No. 9:09-cv-80656 (S.D. Fla.)
Does v. USA, No. 08-cv-80736 (S.D. Fla.); 817 F.Supp.2d 1337 (2011); 950 F.Supp.2d 1262 (2013); 2015 WL 11254692 (Apr. 7, 2015); _ (July 6, 2015); 359 F.Supp.3d 1201 (2019)
* Non-prosecution agreement from In re Epstein filed at ECF No. 361-62, Feb. 10, 2016
* Appeals: Nos. 13-12923-C, 13-12926-C, 13-12928-C, & 19-10036-H (11th Cir.)
Doe v. Epstein, No. 9:09-cv-80802 (S.D. Fla. Nov. 18, 2009)
Doe v. Epstein et al, No. 9:08-cv-80804 (S.D. Fla. Oct. 3, 2008)
C.M.A. v. Epstein et al, No. 9:08-cv-80811 (S.D. Fla.)
Doe v. Epstein, No. 9:08-cv-80893 (S.D. Fla.)
Doe v. Epstein, No. 9:08-cv-80993 (S.D. Fla.)
Doe v. Epstein, No. 9:08-cv-80994 (S.D. Fla. Feb. 12, 2009)
Epstein v. State, No. 4D09-2554, 16 So. 3d 315 (Fla. D. App., 4th Dist. 2009)
Palm Beach Marine Construction, Inc. v. Epstein, No. 9:09-cv-80175 (S.D. Fla.)
L.M. v. Espstein, No. 9:09-cv-81092 (S.D. Fla.)
Molyneux et al v. Epstein, No. 3:10-cv-34 (D.V.I.)
Orseck v. Epstein, No. 1:10-cv-21586 (S.D. Fla.)
Doe v. Epstein, No. 9:10-cv-80309 (S.D. Fla.)
C.L. v. Epstein, No. 9:10-cv-80447 (S.D. Fla.)
J. v. Epstein et al, No. 9:10-cv-81107 (S.D. Fla.)
J. v. Epstein et al, No. 9:10-cv-81108 (S.D. Fla.)
J. v. Epstein et al, No. 9:10-cv-81109 (S.D. Fla.)
J. v. Epstein et al, No. 9:10-cv-81110 (S.D. Fla.)
J. v. Epstein et al, No. 9:10-cv-81111 (S.D. Fla.)
People v. Epstein, Indict. No. 30129/2010 (N.Y. Sup. Ct. 2010)
In re Edwards, No. 112345/10, 2011 NY Slip Op 31081 (N.Y. Cty. April 12, 2011)
People v. Epstein, No. 6081, 89 A.D. 3d 570, 933 N.Y.S.2d 239 (N.Y. App. Div., 1st Dept. 2011)
Irving H. Picard v. Kahn et al, No. 1:12-cv-2620 (S.D.N.Y.)
Edwards v. Epstein, No. 4D14-2282, 178 So. 3d 942 (Fla. D. App., 4th Dist. 2014)
Giuffre v. Edwards, No. 4D16-1847, 226 So. 3d 1034 (Fla. D. App., 4th Dist. 2017)
Doe v. Black, No. 13-usc-12923, 749 F.3d 999 (11th Cir. 2014)
Doe v. Epstein, No. 13-usc-12926 (11th Cir.)
Lederer v. N.Y. Daily News, No. 650400/15, 2016 NY Slip Op 31394 (N.Y. Cty. July 8, 2016)
Ransome v. Epstein and Maxwell, No. 15-cv-7433 (S.D.N.Y.), ECF No. 496 (Nov. 2, 2016); 221 F.Supp.3d 472 (Nov. 21, 2016); _ (April 27, 2017); ECF No. 892 (May 3, 2017); 325 F.Supp.3d 428 (2018); _ (Feb. 25, 2019)
Johnson v. Trump et al, No. 5:16-cv-797 (C.D. Cal.)
Hoffenberg v. Epstein et al, No. 1:16-cv-3989 (S.D.N.Y.)
Doe v. Trump et al, No. 1:16-cv-4642 (S.D.N.Y.)
Doe v. Trump et al, No. 1:16-cv-7673 (S.D.N.Y.)
Giuffre v. Epstein, No. 9:16-mc-81608 (S.D. Fla.)
Giuffre v. Maxwell, No. 16-cv-3945 (2d Cir.)
Doe (Ransome) v. Epstein et al, No. 1:17-cv-616 (S.D.N.Y.)
Brown v. Maxwell, Nos. 18-2868-cv, 16-3945-cv(L), 17-1625 (CON), 17-1722(CON) (2d Cir. July 3, 2019)
Giuffre v. Maxwell, No. 17-cv-1625 (2d Cir.)
Giuffre v. Maxwell, No. 17-cv-1722 (2d Cir.)
Giuffre v. Maxwell, No. 18-cv-2868 (2d Cir.)
Gerber et al v. The Financial Trust Company et al, No. 1:18-cv-7580 (S.D.N.Y.)
Epstein v. Brunel, No. 3D18-1997 (Fla. D. App., 3d Dist. April 24, 2019)
Edwards v. Epstein (Fla. Palm Beach County Court, 2018)
USA v. Epstein, No. 1:19-cr-490 (S.D.N.Y. July 18, 2019)
USA v. Epstein, No. 19-cr-2221 (2d Cir.)
Unknown sealed grand jury proceedings, indictments, or other criminal cases against Epstein, likely in SDNY, SDFL, MDFL, DNJ, and/or Fla. 15th Cir., or equivalent state jurisdictions
d) Press coverage & witness references
# Specific records by respondent / originating agency
The following sub-parts give more specific directions by respondent / originating agency.
1. FBI, NYPD, NYSP, PBSO, PBPD, DOJ, USAO SDFL/MDFL/DNJ/SDNY, & FLSA 15th Cir.
Please provide all records you have about Epstein. These records are expected to be primarily related to surveillance, investigation, prosecution, transportation, incarceration, or carceral medical treatment of Epstein; any general dossier(s) about Epstein; and any of the cases listed above.
a) Please search
i) your automated indices
ii) the older general (manual) indices.
iii) the ELSUR electronic surveillance indices.
iv) all Field Offices, in particular those assigned to or located in MDFL, SDFL, SDNY, DNJ, & 15th Cir.
b) Please include any records related to Epstein's death, and his earlier injury, including photographs, medical records, autopsy, etc.
2. DOJ, NY AG, FL AG, NY Gov, FL Gov, DOJ OPR, & FDLE
Please provide all records you have about Epstein. These records are expected to be primarily related to determinations about pursuing criminal charges against Epstein, review of prosecutorial decisions; ethics / professional responsibility / etc investigations into prosecutors assigned to Epstein; and any of the cases listed above.
a) Please note that this explicitly includes both the recent prosecution of Epstein, and the earlier state prosecutions & investigations which were Federally paralleled by investigation, consideration, and negotiations (though not resulting in a separate Federal indictment).
b) This includes related OPR & FDLE investigations, such as those into Acosta and Kirscher.
3. BOP, NY DOC, NYC DOC, FL DOC, & MCC
Please provide all records you have about Epstein. These records are expected to be primarily related to transportation, incarceration, or carceral medical treatment of Epstein, and any general dossier about Epstein.
a) Please include both HQ / non-local records, and those local to every facility or office in which Epstein was held or transported (however briefly).
b) Please include any records related to Epstein's death, and his earlier injury, including photographs, medical records, autopsy, etc.
For all of the above, you may exclude any records that are part of the public (unsealed) record in any of the cases listed above, and are requested to do so if it would limit (rather than expand) any burdens related to search or production of records.
For all of the above, please first apply and act on a reasonable interpretation of the most likely sources of non-public records of possible public interest, so as to expedite at least partial release of responsive records.
Then, please contact me (at the email below) with an explanation of what records you are likely to have, how difficult they might be to find or produce (e.g. where they might be located, what parts would be more burdensome than others and why, etc), and I will work with you to narrow the request to suit your record storage practices, exclude records that are of no public interest, and limit the burdens of search or production.
Please note that in order to effectively negotiate a narrowing, I would need you to first provide me with such details. I do not know your storage practices and cannot divine where you may or may not have relevant records, nor can I name a specific record without knowing what the options are. I will be most able to narrow the request if provided with options for what to potentially include or exclude.
Fiat Fiendum FOIA template
# FOIA template structure
All content after the version number line above, except for the contact details at the very end, is part of my standard FOIA request template and identical between all of my FOIA requests. The provisions below are generally applicable to all FOIA / Privacy Act requests that I make.
There is one exception: the contact details below my signature at the very bottom (provided by MuckRock) are different for each request. Please use the distinct contact details matching each request, to ensure that your responses are correctly tracked.
The template provisions specify e.g. additional requests relating to my FOIA/PA requests themselves, form and format, timing, redaction & review, rolling updates, § 508 compliance, identity, fee waiver, my identity, and the like. They apply to this request, but are not specific to it.
If anything in the request-specific section above explicitly overrides anything in this template section, the request-specific section controls. If there is any ambiguity about such an override, please ask me for clarification.
The version number above is provided to make it easier for you to process my requests. Since all content (except contact info) below identical version number lines is identical between my requests, you need track only the request-specific portions (at the top) and the latest version of my general provisions.
Please read each new version carefully, as updates generally contain substantive changes.
## Template version updates
If you receive any FOIA request from me with a newer template version number than any pending prior FOIA requests from me, please replace the template portion of all prior requests with the updated version, treat the update as a clarification of and/or extension to the prior request, and process each updated request accordingly. Do not close the original request or change its request date. If you are permitted by law to refuse to honor such an update, and you choose to exercise that refusal, please process any differences between the new version and the prior version as a new FOIA request in its own right.
# Additional FOIA requests
In addition to the records specified in the request-specific section above, I also request:
B. all records relating to the fulfillment of this request, such as FOIA logs, documentation of searches, referral emails, etc.
This part of the request is to be processed only after you have completed processing all of the above parts. This part does not request that you create any new record; rather, it requests the records that you will have created in processing the above parts, and will therefore exist before you conduct the search for this part. See McGehee v. CIA, 697 F. 2d 1095, 1100-05 (D.C. Cir. 1983) (agency must use time-of-search cut-off date, not time-of-request).
C. all records relating to any complaint(s), FOIA request(s)/appeal(s), and/or Privacy Act request(s)/appeal(s) made by me. This includes, but is not limited to:
1. all records relating to the processing my previous requests, complaints, etc;
2. all records containing the terms my name, email address(es), and other contact or identifying information, listed below my signature; and
3. all records containing any of my complaint, request or appeal identifiers.
Parts (B) and (C) must be processed only after you have processed the items above that line, i.e. such that at the time of the search, the records described will have already been created at the time you conduct the search. Part (C) must be processed after part (B) is completed.
Parts (B) and (C) may overlap with similar prior requests. However, the cut-off date is, at earliest, the date that you complete search on all of the above items. If you wish to administratively merge this request with a prior similar request, I consent on condition that you extend the cut-off date for the prior request, and provide rolling updates. Otherwise, you must treat this as a new request.
For all responsive records, I also request:
1. all parts of the record (i.e. no portion of a record with some responsive portion may be considered "non-responsive");
2. all versions of the record, whether or not currently in use;
3. all record metadata, such as dates on which they were drafted, passed, went into effect, withdrawn, or similar events; person(s) / office(s) responsible; authors; IDs; revision numbers; etc.;
4. a detailed index of all claims of exemption/privilege, regardless of whether the record is claimed to be exempt in whole or in part;
access to inspect the record directly, in its native electronic format; and
5. if any classification applies, mandatory declassification review (MDR) under E.O. 13526, and the result of the MDR, including any declassified records.
"All parts of the record" means that the "record" should be considered to be the most comprehensive record with any responsive portion. For instance:
a) if any portion of an email is responsive, the entire contents of all email thread(s) to which that email belongs is also responsive (including attachments);
b) if a record is part of a larger record, such as a responsive table that is in a chapter of a report, then the entire larger record (e.g. the full report) is responsive, together with any appendices, amendments, etc.;
c) if a record is part of a book, the entire book is responsive;
d) if a record is part of a database, all related database records are responsive;
"Related database records" has the technical meaning used in relational database management systems (such as SQL). It recursively includes all directly and indirectly related records (starting with all responsive records, include as responsive the full row of each, and recursively include as responsive all rows for which any responsive record has a foreign key or is referenced by a foreign key), together with the schema for all responsive records.
Items in part (D) should be prioritized at the same level as the record they apply to.
For all requests above, the "cut-off date" is, at the earliest, the date that you conduct the search.
The priority order listed above is only for items that may take extra time to respond to, and must not be taken as blocking response to an otherwise lower priority item that could be released more quickly than a higher priority item that is pending time-intensive search or review.
# FOIA IA notice
Please note that this request is made after the enactment of Public Law No. 114-185, S. 337 (114th), the FOIA Improvement Act of 2016 (FOIA IA). The revised statute, as specified in the FOIA IA, applies to this request. FOIA IA § 6.
In particular, please note that:
1. you must provide electronic format documents, §§ 552(a)(2) (undesignated preceding text), 552(a)(2)(E) (undesignated following text), 552(a)(3)(B), and 552(a)(3)(C);
2. you may not specify an appeal duration less than 90 days, § 552(a)(6)(C)(A)(i)(III)(aa);
3. you may not withhold any record unless "the agency reasonably foresees that disclosure would harm an interest protected by an exemption described in subsection (b), or disclosure is prohibited by law", § 552(a)(8)(A)(i);
4. you must segregate and partially release records where possible, §§ 552(a)(8)(A)(ii) and 552(b) (undesignated matter following (b)(9)); and
5. you may not claim deliberative process exemption for records more than 25 years old, § 552(b)(5).
# "Record" defined
For the purposes of this request, except as otherwise specified, "record" means any agreement, appendix, application, assessment, attachment, checklist, circular, contract, correspondence (including but not limited to email), data management plan, documentation of search parameters, email, email attachment, form, guide, handbook, index of records, information consent agreement, information sharing agreement, instruction, interpretation, kit, management instruction, manual, memorandum, memorandum of understanding, notice, notification, opinion, order, plan, policy, policy statement, processing note, publication, recording, referral, report, request certification form, request detail report, response, rule, script, standard operating procedure, submission, talking point, training document, video, or related record described, regardless of publication status.
# Anti-duplication exclusion
This request specifically excludes providing me with new copies of any records which have been already provided to me or published online for free (e.g. on the agency's online "reading room"), in full or identically to the form that would be provided to me under this request (i.e. with exactly the same format, redactions, and claimed exemptions).
This is only an exclusion on providing records under this request that are identical to those already provided to me or available online, and only if I am or have already been provided a link to the online version (if "available online").
This exclusion is only intended to limit unnecessary duplication or provision, not to limit what records are responsive to this request, nor to permit failure to disclose the location of a responsive record available online. If this exclusion would in any way increase the cost or duration to respond to this request, it is to be ignored to the extent it does so.
This request is to be treated as separate from all others that I have filed.
# Forwarding; multi-agency / multi-component records
Please forward this request to the FOIA office of every agency component and subcomponent that may have responsive records for independent processing, with a copy to me.
This request includes any records held jointly by your agency in conjunction with any other agency and/or department, in interagency and/or interdepartmental systems of records, or by other agencies or third parties (including contractors) acting pursuant to any agreement with your agency.
# Minimal redaction
Please note that the FOIA requires you to service the maximum extent of my request that can be done via e.g. partial redaction of exempt material. If you believe some portions of a record to be exempt because it contains Sensitive Security Information (SSI, 49 CFR 15 & 1520) or classified information (18 USC 798), please provide a version of the record redacted to the minimum extent necessary to remove exempt information (e.g. per 49 CFR 1520.15), along with adequate information to describe the reason for each specific exemption.
## Redaction of repeatedly occurring content
When redacting any content that appears more than once in the full set of responsive records, please assign a replacement identifier for each, so that your redaction does not obfuscate the commonality.
For example, suppose that responsive records include the names Alice, Bob, Charlie, and Diego, and you determine that each of those names are redactable (e.g. under (b)(7)(C)). Rather than redacting each with only the text "(b)(7)(C)", replace each instance of "Alice" with "(b)(7)(C) - Person 1", each instance of "Bob" with "(b)(7)(C) - Person 2", etc. This e.g. withholds Alice's identity while not withholding the fact of commonality between occurrences.
Please use reasonably descriptive identifiers. For instance, if Elizabeth's name is not redacted but her personal cellphone number is, and that cellphone number appears e.g. both in her email signature and elsewhere by itself, it should in both cases be redacted with the same descriptive identifier, such as "[Alice's cell #]". For documents, this can be specified in the margins. If space or file format does not permit you to do so, then please use a short code (e.g. "[#52]", and provide a table matching codes to full identifiers in your response letter.
If you make any such redactions, please keep but do not provide a table matching codes/identifiers to the redacted content, for use in case your redaction is examined or overturned on appeal or in litigation.
This is a form and format request pertaining to your process of redaction. Because it only applies in situations when you have already exercised the voluntary decision to alter the records from the original form requested, you have necessarily waived any objection to this section "creating a new record", since your act of redaction itself already "makes a new record" in that limited sense. This is only about how you do a redaction you have already decided to make.
This provision limits the scope of your redaction to the minimum possible extent, so that even if you decide to withhold some particular piece of content, you do not also withhold the fact of its being the same as the same content appearing elsewhere. That fact is itself metadata that is explicitly requested as part of this request.
If you decide that the mere fact of two pieces of content being the same is itself withholdable, then please redact it using an identifier that encodes only the reason, and provide a table matching those reason-only identifiers to justifications in your response letter.
# Estimates and rolling updates
In order to help tailor my request, please provide an upfront estimate of the time and cost it will take to complete this request, broken down any significant factors that would affect cost to service, number of records in each category, and your estimate of how many records in the category are likely to be exempt.
Please provide me with incremental updates, with updated estimates for fulfillment of the remainder, rather than having the entirety of the request be blocked until fully completed.
# No new records; electronic & original format
This request does not ask you to create new records.
If you determine that a response would require creating a new record that you do not want to create, please first contact me by email with an explanation of what records you have that would most closely match the information requested and might be acceptable substitutes, so that we can reasonably tailor the request.
In particular, I specifically request that you do not create new documents in response to this request that are modifications of a digital record, such as page-view images, print views, scans, or the like. No such creation or substitution is authorized by FOIA or the Privacy Act.
However, if the same or similar records are held in both electronic and paper formats, this request includes both the paper and electronic versions. The paper version and the digital version are distinct records, and each may contain distinct information such as handwritten or other markings on the paper copy and embedded metadata in the electronic version.
I specifically request both the original, electronic format record, and (if it contains any additional markings) the paper record.
To the extent that the native electronic format is proprietary or otherwise not in format accessible by widely available, open source software, I also request
1. an export of the proprietary format into a standard, open format, as described below, and
2. all proprietary software necessary to use and understand the original, proprietary format records.
# Rehab Act § 508 compliance
In accordance with 5 USC 552(a)(3)(B & C) (E-FOIA), Rehabilitation Act § 508, and FOIA IA, I demand that you respond using original, native format, electronic, machine-processable, accessible, open, and well structured records to the maximum extent possible — for both the content of your response, and any communications about the request (such as response letters).
This means, e.g.:
1. native, original format records rather than PDFs or other conversions (see note above re providing both native electronic records and scans of paper records, if both exist);
2. individual files per distinct source record (e.g. one .msg file per email), named clearly using the record's identifier, title, and date, rather than a single file containing multiple concatenated records;
3. records compliant with the Rehabilitation Act § 508, 36 CFR Part 1194, and ISO 14289-1;
4. fully digital text records rather than scans, rasterizations, or OCR;
5. complete electronic records, as held on any computer (including phones, servers, backup servers, mail servers, workstations, etc.), including all headers and attachments, fully expanded e-mail addresses, full addresses for address "aliases", full lists for "distribution list" aliases, all embedded and external metadata, complete bitwise digital copies of the original file, all file headers, and all other file content;
6. blackout rather than whiteout redactions, with every redaction marked with all exemption(s) claimed for that redaction;
7. digital redactions rather than black marker or rasterization;
8. lists and structured data as machine-processable spreadsheets (e.g. CSV, SQL, XSL) rather than word documents (e.g. DOC, PDF, TXT, RTF) or partial printouts (e.g. PDF),
9. open format records (e.g. PDF, AVI, MPG) rather than proprietary format records (e.g. WordPerfect, Microsoft Advanced Systems Format (ASF)) (note above re providing both original, proprietary format records and open format records);
10. scans rather than paper copies;
11. digital audio/video files rather than physical tapes;
12. upload to your Electronic Reading Room (or other publicly accessible server) rather than personal transfer (for all items other than the item requesting records related to me or my requests);
13. email or (S)FTP file transfer rather than CD;
14. email correspondence rather than physical mail; etc.
# Compression, passwords, and uploading large files
Multiple files may be sent in a combined, compressed form using standard ZIP, TAR, GZIP, BZIP2, and/or RAR formats, or sent as separate files, at your discretion.
Do not use any password on any files, including ZIP files etc., unless a password was present in the original, native format (in which case, leave it unaltered, and send me the password).
If there are any files you prefer not to transfer by email (e.g. if they are >10MB), please upload them to me via the link listed below my signature. Doing so is secure, completely free to you, and I will be notified of the upload.
# No physical "duplication"; inspection & direct access
Please note that this request does not request that you physically "duplicate" records, as I do not want you to create any paper or other physical copy for me — I only want electronic versions (or scans, for records that are not fully available in electronic form). As such, I expect there to be no duplication related costs.
Furthermore, I specifically request access for inspection of the records, including direct electronic access, in native format, to any electronic records.
# Request tracking numbers and estimated completion date
Upon receipt, and in every followup response, please state your tracking number(s) for this request, as well as your specific estimated completion date. 5 USC 552(a)(7).
# Communication about this request and method for responding
If you have any questions or updates about this request, please contact me by email, using only the MuckRock email address from which this request was sent. Please do not send responses to my personal or organizational email addresses unless I specifically request you to do so.
Please ensure that all of your responses comply with § 508 of the Rehabilitation Act, 36 CFR Part 1194, and ISO 14289-1.
In particular, please make all correspondence pursuant to this request — including notification and responsive records — by email, with native electronic format records, as specified in the request. I do not authorize you to send anything to me by physical mail unless I specifically state otherwise.
Do not respond using ZixCorp "Secure Mail" or any other method that "expires" records from being available. Use only actual email and direct attachments, or upload using the link below, unless I explicitly request otherwise.
# "Reasonable description" and tailoring
Please note that a request need only be "reasonably described" in the sense that you understand what is requested and where you can find it. A request is not improper merely because of the amount of responsive records. I will not agree to a limitation premised on this request asking for voluminous records. However, I may agree to a limitation premised on the difficulty of finding particular records or categories thereof, the quality of records available, paper vs electronic format, or similar issues.
If you believe that any of the requested items are not reasonably described, that they would be overly burdensome to fulfill, or that you need any further information, please be specific about what you consider vague.
Please include in any response about "reasonably described", or any request for narrowing, specific questions I can answer that would clarify matters for you; specific descriptions of what parts of the request more or less burdensome (and why) that could serve as the basis for negotiating a narrower request; and any indexes, finding guides, record categories, record storage practices, likely places that responsive records may be located, or similar information that would allow me to understand your concerns and better tailor the request.
# No fees agreed to; non-commercial status; journalistic & public interest waiver
I am not currently willing to pay for servicing this request. I may be willing to pay if it is necessary; please send a detailed explanation of the costs and their statutory justification, and service the maximum extent of the request that can be done for free in the meantime.
This request is a qualified request for journalistic, public interest purposes. As such, I request fully waived fees, including both public interest fee waiver and journalistic fee waiver.
1. Fiat Fiendum, Inc. (FF) is a 501(c)(3) nonprofit organization, organized for charitable, educational, scientific, and/or literary purposes.
This request is a part of FF's bona fide educational and scientific purpose activities, which are public interest purposes as a matter of law.
2. FF's actions in matters such as this request are non-commercial. My personal interest in the records is also non-commercial.
3. Both Fiat Fiendum as an organization, and I as an individual, are representatives of the news media and entitled to waiver of all search fees.
4. I intend and am able to host and publish all received records online to the general public at no charge, as well to publish highlights, analyses, summaries, commentaries, and other creative, original journalistic and scientific work about responsive records through multiple online publications, as part of Fiat Fiendum's work.
5. The records requested are of significant public interest, entitled to waiver of all duplication fees, since
a. they are requested for 501(c)(3) public interest purposes;
b. as above, I both am able and intend to disseminate the files widely;
c. they would contribute greatly to the public understanding of the operations & activities of your agency, in that they are records that directly describe agency operations & activities, as well as the issues and matters described at the top of this letter;
d. they are not currently readily available; and
e. they are likely to be requested by others.
6. As mentioned above, I am explicitly not asking for any physical duplication, but rather direct server-to-server file transfer or email (or posting on your website). FOIA authorizes "duplication" fees strictly limited to your agency's actual costs, and mandates that your agency use the cheapest available requested methods. I consider the actual costs for server-to-server file transfer to be reasonably estimated by, e.g., Amazon S3's pricing (https://aws.amazon.com/s3/pricing/).
7. I request that, pending fee waiver determination or appeal, you proceed with this request as if it were in the "other non-commercial requester" category.
This request is made on behalf of both myself, Sai (in personal capacity) and Fiat Fiendum, Inc. (in official capacity).
“Sai” is my full legal name.
Please note that I am partially blind. I use screen readers (such as VoiceOver and TalkBack). I also need to process documents using computer code (which requires machine-readable data, including metadata). These facts must be considered as part of the basis for, and right to, the form and format requests detailed above.
President, Fiat Fiendum, Inc.
Fiat Fiendum is a 501(c)(3) tax-exempt corporation devoted to public interest journalism, government transparency and accountability, individuals' civil rights, and related issues.
Upload link and physical mail address are below. (Again, do not physically mail responsive records without my explicit request; send all responses electronically.)
To Whom It May Concern:
I wanted to follow up on the following New York Freedom of Information Law request, copied below, and originally submitted on Aug. 11, 2019. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
Please see the attached correspondence in relation to your Freedom of Information Law ("FOIL") request.
Assistant to the Records Access Officer
Please see the attached correspondence in relation to your Freedom of Information Law ("FOIL") request.
Assistant to the Records Access Officer