COVID vaccines (New Mexico Corrections Department)
| Tracking # |
2021-089 21-55 |
| Multi Request | COVID vaccines |
| Submitted | Jan. 22, 2021 |
| Est. Completion | March 11, 2021 |
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Communications
From: Emma North-Best
To Whom It May Concern:
Pursuant to the New Mexico Inspection of Public Records Act, I hereby request the following records:
* Files, including letters, memos and emails, describing or discussing policies, guidance and procedures for providing COVID-19 vaccines to prisoners/inmates and/or staff.
* Files mentioning or describing the number of vaccines given to prisoners/inmates and/or staff.
I am a member of the news media and request classification as such. I have previously written about the government and its activities, with some reaching over 100,000 readers in outlets such as Gizmodo, MuckRock, Motherboard, Property of the People, Unicorn Riot, and The Outline, among others. As such, as I have a reasonable expectation of publication and my editorial and writing skills are well established. In addition, I discuss and comment on the files online and make them available through non-profits such as the library Internet Archive and the journalist non-profit MuckRock, disseminating them to a large audience. While my research is not limited to this, a great deal of it, including this, focuses on the activities and attitudes of the government itself.
As my primary purpose is to inform about government activities by reporting on it and making the raw data available, I request that fees be waived.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 15 business days, as the statute requires.
Sincerely,
Emma North-Best
From: New Mexico Corrections Department
Dear Ms. North-Best:
We are in receipt of your public records request received 1-25-21. Pursuant to 14-2-8(D) of the IPRA, you will be provided with this agency's response, including whether the Department has any objections (based on exemptions provided in the IPRA), within 15 days of receipt of your request, on or before 2-9-21. Please note the tracking number assigned to your request. You will need to refer to this number in any follow-ups you may have.
Pursuant to Governor Lujan Grisham's declaration of a state of emergency, Public Health Orders issued by the Health Department, and subsequent orders, all in-person in inspection of public records during the pendency of the state of emergency is suspended. The Corrections Department will make every effort to comply with the mandates of IPRA by producing records electronically where possible by the deadline above. If circumstances arise where records are not available for production in the normal timeframes mandated by IPRA due to staff being out of the office or the records requested too voluminous to deliver electronically, your request may be determined to be excessively burdensome to respond to during the state of emergency, and response times extended to after the state of emergency ends. The current emergency order for telework is still in effect. A subsequent order by the Governor may extend that deadline. The Department will work to gather the documents responsive to your request as best it can during the interim, in an effort to minimize delays as much as public health measures and employee health permit.
If your request seeks medical or mental health records of an inmate, please be advised that such records are not public records subject to inspection or copying via IPRA Section 14-2-1(A) NMSA. Requests for such records should be made to michelle.medina2@state.nm.us<mailto:michelle.medina2@state.nm.us>. with a copy to alicem.pino@state.nm.us<mailto:alicem.pino@state.nm.us>.
Pursuant to 14-2-10 of the IPRA if the Department determines that your request is excessively burdensome or broad, you will be notified within the timeframe noted above and provide you with an estimate of how much additional time will be needed to comply with your request.
Please be advised that any attorney client or confidential information otherwise protected by law will not be subject to inspection.
Should you request copies of records, you will be required to pay the fees imposed by the New Mexico Department of Corrections, pursuant to provisions of the Inspection of Public Records Act Section 14-2-1 through 14-2-16, NMSA 1978, of $.25 per page for 11 x 17 inches or smaller.
Sincerely,
Brian Fitzgerald
Chief Deputy General Counsel
IPRA Custodian of Records
New Mexico Corrections Department
(505)827-8658
From: New Mexico Corrections Department
Dear Ms. North-Best:
My apologies on the response just sent. I forgot to include your initial request.
We are in receipt of your public records request received 1-25-21. Pursuant to 14-2-8(D) of the IPRA, you will be provided with this agency's response, including whether the Department has any objections (based on exemptions provided in the IPRA), within 15 days of receipt of your request, on or before 2-9-21. Please note the tracking number assigned to your request. You will need to refer to this number in any follow-ups you may have.
Pursuant to Governor Lujan Grisham's declaration of a state of emergency, Public Health Orders issued by the Health Department, and subsequent orders, all in-person in inspection of public records during the pendency of the state of emergency is suspended. The Corrections Department will make every effort to comply with the mandates of IPRA by producing records electronically where possible by the deadline above. If circumstances arise where records are not available for production in the normal timeframes mandated by IPRA due to staff being out of the office or the records requested too voluminous to deliver electronically, your request may be determined to be excessively burdensome to respond to during the state of emergency, and response times extended to after the state of emergency ends. The current emergency order for telework is still in effect. A subsequent order by the Governor may extend that deadline. The Department will work to gather the documents responsive to your request as best it can during the interim, in an effort to minimize delays as much as public health measures and employee health permit.
If your request seeks medical or mental health records of an inmate, please be advised that such records are not public records subject to inspection or copying via IPRA Section 14-2-1(A) NMSA. Requests for such records should be made to michelle.medina2@state.nm.us<mailto:michelle.medina2@state.nm.us>. with a copy to alicem.pino@state.nm.us<mailto:alicem.pino@state.nm.us>.
Pursuant to 14-2-10 of the IPRA if the Department determines that your request is excessively burdensome or broad, you will be notified within the timeframe noted above and provide you with an estimate of how much additional time will be needed to comply with your request.
Please be advised that any attorney client or confidential information otherwise protected by law will not be subject to inspection.
Should you request copies of records, you will be required to pay the fees imposed by the New Mexico Department of Corrections, pursuant to provisions of the Inspection of Public Records Act Section 14-2-1 through 14-2-16, NMSA 1978, of $.25 per page for 11 x 17 inches or smaller.
Sincerely,
Brian Fitzgerald
Chief Deputy General Counsel
IPRA Custodian of Records
New Mexico Corrections Department
(505)827-8658
New Mexico Corrections Department
IPRA Office
PO Box 27116
Santa Fe, NM 87502-0116
January 25, 2021
To Whom It May Concern:
Pursuant to the New Mexico Inspection of Public Records Act, I hereby request the following records:
* Files, including letters, memos and emails, describing or discussing policies, guidance and procedures for providing COVID-19 vaccines to prisoners/inmates and/or staff.
* Files mentioning or describing the number of vaccines given to prisoners/inmates and/or staff.
I am a member of the news media and request classification as such. I have previously written about the government and its activities, with some reaching over 100,000 readers in outlets such as Gizmodo, MuckRock, Motherboard, Property of the People, Unicorn Riot, and The Outline, among others. As such, as I have a reasonable expectation of publication and my editorial and writing skills are well established. In addition, I discuss and comment on the files online and make them available through non-profits such as the library Internet Archive and the journalist non-profit MuckRock, disseminating them to a large audience. While my research is not limited to this, a great deal of it, including this, focuses on the activities and attitudes of the government itself.
As my primary purpose is to inform about government activities by reporting on it and making the raw data available, I request that fees be waived.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 15 business days, as the statute requires.
Sincerely,
Emma North-Best
From: New Mexico Corrections Department
Dear Ms. North-Best:
Pursuant to your IPRA 21-55, attached are the documents in possession of the NMCD responsive to your request.
The New Mexico Department of Health may have additional documents and I have copied them on this response.
The Department has now fully responded to your request and is closing this matter.
Sincerely,
Brian Fitzgerald
Chief Deputy General Counsel
IPRA Records Custodian
New Mexico Corrections Department
(505)827-8658
-
IPRA request 21-55
From: New Mexico Corrections Department
Dear Ms. North-Best:
Please disregard my email in response to 21-55. I inadvertently sent intra-office emails that were not to be attached to email.
Thanks for returning this and accommodating this request for recall
Regards,
Brian Fitzgerald
From: New Mexico Corrections Department
Good afternoon, Ms. Emma North-Best.
Attached is a three-day letter regarding the IPRA that was referred to NMDOH.
Your request is in process.
Kind Regards,
Deniece Griego-Martinez
Chief Records Custodian
[A picture containing text Description automatically generated]
Office of General Counsel
1190 S. St. Francis Drive, Ste. N-4077
Santa Fe, NM, 87505
ph:(505) 827-2983
fax:(505) 827-2930
www.nmhealth.org<http://nmhealth.org/>
[cid:image014.jpg@01D6FEF6.B0105A80]<http://www.phaboard.org/accreditation-overview/what-is-accreditation/>
Accredited since 2015
[cid:image015.png@01D6FEF6.B0105A80]<https://www.facebook.com/nmdoh> [cid:image016.png@01D6FEF6.B0105A80] <https://twitter.com/nmdoh> [cid:image017.png@01D6FEF6.B0105A80] <https://www.linkedin.com/company/newmexicodepartmentofhealth> [cid:image018.png@01D6FEF6.B0105A80] <http://instagram.com/nmdoh>
[cid:image019.jpg@01D6FEF6.B0105A80]
The information contained in this electronic message is privileged, confidential, proprietary, and intended only for the use of the owner of the e-mail address listed as the recipient of this message. If you are not the intended recipient, or the employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any disclosure, dissemination, distribution, copying of this communication, or unauthorized use is strictly prohibited and subject to prosecution to the fullest extent of the law! If you are not the intended recipient, please delete this electronic message and DO NOT ACT UPON, FORWARD, COPY OR OTHERWISE DISSEMINATE IT OR ITS CONTENTS.
From: New Mexico Corrections Department
Good evening, Emma.
The department continues to process your request, IPRA 2021-089 however additional time is required.
Please see attached the extension letter.
Kind Regards,
Deniece Griego-Martinez
Chief Records Custodian
[A picture containing text Description automatically generated]
Office of General Counsel
1190 S. St. Francis Drive, Ste. N-4077
Santa Fe, NM, 87505
ph:(505) 827-2983
fax:(505) 827-2930
www.nmhealth.org<http://nmhealth.org/>
[cid:image014.jpg@01D70AD1.8C8889C0]<http://www.phaboard.org/accreditation-overview/what-is-accreditation/>
Accredited since 2015
[cid:image015.png@01D70AD1.8C8889C0]<https://www.facebook.com/nmdoh> [cid:image016.png@01D70AD1.8C8889C0] <https://twitter.com/nmdoh> [cid:image017.png@01D70AD1.8C8889C0] <https://www.linkedin.com/company/newmexicodepartmentofhealth> [cid:image018.png@01D70AD1.8C8889C0] <http://instagram.com/nmdoh>
[cid:image019.jpg@01D70AD1.8C8889C0]
The information contained in this electronic message is privileged, confidential, proprietary, and intended only for the use of the owner of the e-mail address listed as the recipient of this message. If you are not the intended recipient, or the employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any disclosure, dissemination, distribution, copying of this communication, or unauthorized use is strictly prohibited and subject to prosecution to the fullest extent of the law! If you are not the intended recipient, please delete this electronic message and DO NOT ACT UPON, FORWARD, COPY OR OTHERWISE DISSEMINATE IT OR ITS CONTENTS.
From: New Mexico Corrections Department
Good morning, Emma.
The department is currently experiencing a large volume of requests. The department continues to process your request however additional time is required.
Please see the attached extension letter.
Kind Regards,
Deniece Griego-Martinez
Chief Records Custodian
[A picture containing text Description automatically generated]
Office of General Counsel
1190 S. St. Francis Drive, Ste. N-4077
Santa Fe, NM, 87505
ph:(505) 827-2983
fax:(505) 827-2930
www.nmhealth.org<http://nmhealth.org/>
[cid:image014.jpg@01D710EA.6C842430]<http://www.phaboard.org/accreditation-overview/what-is-accreditation/>
Accredited since 2015
[cid:image015.png@01D710EA.6C842430]<https://www.facebook.com/nmdoh> [cid:image016.png@01D710EA.6C842430] <https://twitter.com/nmdoh> [cid:image017.png@01D710EA.6C842430] <https://www.linkedin.com/company/newmexicodepartmentofhealth> [cid:image018.png@01D710EA.6C842430] <http://instagram.com/nmdoh>
[cid:image019.jpg@01D710EA.6C842430]
The information contained in this electronic message is privileged, confidential, proprietary, and intended only for the use of the owner of the e-mail address listed as the recipient of this message. If you are not the intended recipient, or the employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any disclosure, dissemination, distribution, copying of this communication, or unauthorized use is strictly prohibited and subject to prosecution to the fullest extent of the law! If you are not the intended recipient, please delete this electronic message and DO NOT ACT UPON, FORWARD, COPY OR OTHERWISE DISSEMINATE IT OR ITS CONTENTS.
From: New Mexico Corrections Department
Good afternoon, Ms. Emma North-Best.
Attached is a response letter to your request, IPRA 2021-089.
I am using Kiteworks to send responsive documents therefore you will receive a separate email with responsive documents. Please note that there is a system generated seven (7) day expiration date on the email.
This concludes your request.
Deniece Griego-Martinez
Chief Records Custodian
[A picture containing text Description automatically generated]
Office of General Counsel
1190 S. St. Francis Drive, Ste. N-4077
Santa Fe, NM, 87505
ph:(505) 827-2983
fax:(505) 827-2930
www.nmhealth.org<http://nmhealth.org/>
[cid:image014.jpg@01D71695.129BD660]<http://www.phaboard.org/accreditation-overview/what-is-accreditation/>
Accredited since 2015
[cid:image015.png@01D71695.129BD660]<https://www.facebook.com/nmdoh> [cid:image016.png@01D71695.129BD660] <https://twitter.com/nmdoh> [cid:image017.png@01D71695.129BD660] <https://www.linkedin.com/company/newmexicodepartmentofhealth> [cid:image018.png@01D71695.129BD660] <http://instagram.com/nmdoh>
[cid:image019.jpg@01D71695.129BD660]
The information contained in this electronic message is privileged, confidential, proprietary, and intended only for the use of the owner of the e-mail address listed as the recipient of this message. If you are not the intended recipient, or the employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any disclosure, dissemination, distribution, copying of this communication, or unauthorized use is strictly prohibited and subject to prosecution to the fullest extent of the law! If you are not the intended recipient, please delete this electronic message and DO NOT ACT UPON, FORWARD, COPY OR OTHERWISE DISSEMINATE IT OR ITS CONTENTS.
From: New Mexico Corrections Department
Griego-Martinez, Deniece Y., DOH sent you a secure message
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