Procurement software and processes (Procurement Department)

John Adams filed this request with the Procurement Department of New Madrid County, MO.
Multi Request Procurement software and processes


From: John Adams

To Whom It May Concern:

Pursuant to the The Missouri Sunshine Law, I hereby request the following records:

1. All documents signed with procurement software or software to create and publish RFI, RFQ, RFP this agency uses or used in the past five years.

Additionally, if possible, please answer the following four questions:
a. What is the name of the procurement software you use (or the name of the software you use to create and publish RFI, RFQ, RFP)?
b. What is the annual cost for this software?
c. When did the most recent contract with the software provider begin?
d. Do you use your ERP system to manage the process of RFI, RFQ, RFP?

If there are any fees required to fulfill this request, please let me know in advance of fulfilling my request.

Thank you,

Arie Bronshtein

From: Procurement Department

Mr. Bronshtein, I received your emailed sunshine request this morning, Tuesday, June 16, 2020. If you emailed me a request on June 11th as stated, I did not receive it. As required by the Sunshine Law, I will have a response to you by the third day, Friday, June 19, 2020 as to when and if we can provide you with the information requested. I will also let you know what the cost to procure the information that you are seeking will be as well.

Karen Chapman, City Clerk
City of New Madrid, MO
560 Mott St., PO Box 96
New Madrid, Mo 63869

From: Procurement Department

Mr. Bronshtein, please see the response to your questions as listed in your email:

1. All RFI, RFQ, RFP's are submitted by the engineers handling the specific projects that the City is undertaking. So those companies would be the ones that create the ads and receive the bids for the City.

1. The software that we use for all of our financial needs is Incode by Tyler Technologies
2. The cost of this software last year was $19,000.00
3. This program was purchased a very long time before I came to work here and there are no digital records. What we pay for now is support and upgrades and there is no contract as it depends on our usage and needs for the year. Last year was an exceptional year as we needed major changes to the software in order to interface with our automated meter program installation.
4. I have no knowledge about the usage of the ERP system as contracted engineers handle this.

Karen Chapman, City Clerk

City of New Madrid, MO

560 Mott St., PO Box 96

New Madrid, MO 63869

From: John Adams


Thanks so much for your help with this request! I really appreciate it.

Arie Bronshtein


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