Public Library Circulation, Anonymized Patron Access Records, and Budget Information for 2015 -2019

To Whom It May Concern:

Pursuant to the Tennessee Public Records Act , I hereby request the following records:

Total circulation of library materials (broken down by material type) for 2015, 2016, 2017, 2018, and 2019

Please provide these as aggregated monthly totals for 2015, 2016, 2017, 2018, and 2019. If possible please include the following details:
- Total physical item circulation (delineated by first time check-outs versus renewals)
- Total number of circulations of electronic materials
- Total circulation
- Electronic Content Use
- Total Collection Use

Lost library items aggregated monthly for 2015, 2016, 2017, 2018, and 2019.

Patron circulation records including material due dates and material return dates for 2015, 2016, 2017, 2018, and 2019. Please provide these as hashed (de-identified but with unique key per patron). Additionally, please include what (if any) definition your library uses for "active borrower"?

Annual itemized library budget 2015, 2016, 2017, 2018, and 2019 including any donations made to the library. Please provide a record of donations collected aggregated monthly for these years. Please also provide a description of how donations are solicited.

The total revenue of fines and total revenue of fees collected 2015, 2016, 2017, 2018.

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The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

This request is part of a research project by the Information School at the University of Washington to better understand how removal of library fines affects library circulation, patron visits, and library budgets. We are committed to open access and plan to make our findings broadly available to the public. If fees cannot be waived please inform me in advance.

We ask that, if possible, you please respond via email with data files in machine-readable format (examples include .csv, .txt., .xls/x) or if applicable text documents or clear, high-quality scanned PDFs. If you cannot reply electronically, please mail us the best quality copies you reasonably can. Your efforts helps us ensure broad accessibility and equity.

Thank you in advance for your anticipated cooperation in this matter.

I look forward to receiving your response to this request within 30 days.

Sincerely,

Nic Weber
Assistant Professor, University of Washington