Nashville, TN "Smart City" Contract Documentation (Information Technology Services (its) Department)

Rebecca Williams filed this request with the Information Technology Services (its) Department of Nashville, TN.
Multi Request Nashville, TN "Smart City" Contract Documentation
Est. Completion None


From: Rebecca Williams

To Whom It May Concern:

Pursuant to the Tennessee Public Records Act, I hereby request the following records:

This request for contract documents related to all smart city technology purchased or in operation by this agency for the period from 1/1/2015 - present.

These smart city technologies include any contract document that contains:
- The terms “smart city.”
- Internet of Things (IoT) technologies (such as connected sensors, lights, and meters that collect data).
- Mobility data collection (such as “intelligent transportation system" or rideshare or cell-phone location data agreements).
- Video technologies (such as “closed-circuit television,” traffic, security, or streetlight cameras).

Specifically, I am requesting contract documents to which this agency and any smart city technology vendor are parties. These materials include:
- Any lists of related contracts.
- Any contracts, including any pilot, proof-of-concept, and public-private partnership agreements.
- Any data purchase, licensing, or exchange agreements.
- Any privacy policies or terms of use/service.
- Any vendor distribution lists for related requests for proposals.

If another office would be a more appropriate destination for this request, I would be happy to forward this request according to your direction. If additional agencies or jurisdictions would also have responsive or associated materials, the provision of the names of those entities would also be appreciated.

These records will be used to inform research on “smart city system” best practices as part of Harvard Kennedy School’s Belfer Center for Science and International Affairs’ Technology and Public Purpose (TAPP) Project that culminates in May 2020. To accommodate this deadline and inclusion in analysis please expedite this request so that it is filled by February 2020. Because of our not-for-profit status and the fact that this request is about a matter in the public interest, I request a fee waiver. If you have any questions or would like to discuss narrowing the request, please contact me directly at or ‪(857) 400-0323.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 7 business days, as the statute requires.


Rebecca Williams

From: Information Technology Services (its) Department

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From: Information Technology Services (its) Department

Good morning Rebecca,

Thank you for your request. Public Records Requests can be filed via the hubNashville website by visiting and clicking on the Start New Request button. This electronic submission process ensures that all information regarding the request is gathered and submitted in a timely and efficient manner.

For any questions regarding Public Records Requests, or the submission process, you may contact the hubNashville Help Desk at 615-862-5000.

Thank you,


Seth Woodring
ITS Help Desk
Call Us: 615-862-4357
Email Us:<>

From: Information Technology Services (its) Department

Because public records requests to Metropolitan Nashville & Davidson County must be accompanied by proof of Tennessee citizenship, we ask that you please submit your request by selecting the “Public Records Request” tile on<>, where you will automatically be prompted to upload your photo identification.  Upon submission of your request, you will receive a confirmation email containing a copy of the request you submitted, as well as a ticket number for future reference. This process helps to ensure that procedural deadlines are met, and allows you to easily follow up with a case number if needed. 

Michelle Bauder
Metropolitan Clerk’s Office
1 Public Square, Suite 205
Nashville.TN (615) 862-6770