2018 Vigilant Data Sharing Information (Naperville Police Department)

Dave Maass filed this request with the Naperville Police Department of Naperville, IL.
Tracking #

W068034-021618

Multi Request 2018 Vigilant Data Sharing Information
Due April 11, 2018
Est. Completion None
Status
Awaiting Response

Communications

From: Dave Maass

To Whom It May Concern:

Pursuant to the Illinois Freedom of Information Act (5 ILCS 140/1 to 11), I hereby request the following records:

1) The names of agencies and organizations with which the Agency shares Automated License Plate Recognition (ALPR) data;
2) The names of agencies and organizations from which the Agency receives ALPR data;
3) The names of agencies and organizations with which the Agency shares “hot list” information;
4) The names of agencies and organizations from which the Agency receives “hot list” information;

This information is easily available within the Agency’s LEARN system. The simplest way to extract this data is to generate an “Agency Data Sharing Report” PDF file from within LEARN. To do this, a user may simply go to the “Sharing” section of LEARN and select “Output Report.” A CSV/XLS file containing these records would also satisfy this request.

The instructions for extracting this data is described on pages 62-63 of the LEARN Agency Manager Guide, which may be found at this link:

https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html

An example of this record may be found at this link:

https://www.documentcloud.org/documents/3936113-Palos-Verdes-Estates-Police-Department-Data.html

A number of other agencies have regularly determined the above information constitutes a public record and have provided an “Agency Data Sharing Report.” These agencies include:

Anaheim Police Department, Antioch Police Department, Bakersfield Police Department Chino Police Department, Clovis Police Department, Elk Grove Police Department, Fontana Police Department, Fountain Valley Police Department, Glendora Police Department, Hawthorne Police Department, Irvine Police Department, Livermore Police Department, Lodi Police Department, Long Beach Police Department, Montebello Police Department, Orange Police Department, Palos Verdes Estates Police Department, Red Bluff Police Department ,Sacramento Police Department, San Bernardino Police Department, San Diego Police Department, San Rafael Police Department, San Ramon Police Department, Simi Valley Police Department, and the Tulare Police Department.

We further request the following records

The aggregate number of “detections” (i.e. license plate scans and associated data) collected during 2016.
The aggregate number of detections collected during 2017.
The aggregate number of “hits” (i.e. times that a plate on a hotlist was detected) during 2016.
The aggregate number of “hits” during 2017.

This information is easily available within the Agency’s LEARN system. The simplest way to extract this data is to generate a “Dashboard Hit Ratio Report” PDF file from within LEARN. We would prefer the data for each year to be provided separately.

An example of this document may be found at: https://www.documentcloud.org/documents/3870802-Sacramento-PD-Hit-Ratio-Rpt-010112-051917-Redacted.html

The instructions for extracting this data is described on pages 78-79 of the LEARN Agency Manager Guide, which may be found at this link:
https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html

The following agencies have regularly determined the above information constitutes a public record and have provided an “Dashboard Hit Ratio Report.” These agencies include:

Anaheim Police Department; Bakersfield Police Department; Chino Police Department; Clovis Police Department; Elk Grove Police Department; Fontana Police Department; Irvine Police Department; La Habra Police Department; Laguna Beach Police Department; Lodi Police Department; Sacramento Police Department; San Diego Police Department; San Ramon Police Department; and the Red Bluff Police Department.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Dave Maass

From: Naperville Police Department

Thank you for using the City of Naperville's Help Center. Your Freedom of Information Act (FOIA) request has been logged into our system and routed to the appropriate department for action.
Overview of the Request
Reference Number: W068034-021618
Create Date: 2/16/2018 2:55:49 PM
Required Completion Date: 2/23/2018
Request Type: FOIA / Records Request
Information Requested: Police Department Records
Description: ****Received 2/15/18****Due 2/22/18****Naperville Police DepartmentIllinois Freedom of Information Act Office1350 Aurora AvenueNaperville, IL 60540February 15, 2018To Whom It May Concern:Pursuant to the Illinois Freedom of Information Act (5 ILCS 140/1 to 11), I hereby request the following records:1) The names of agencies and organizations with which the Agency shares Automated License Plate Recognition (ALPR) data;2) The names of agencies and organizations from which the Agency receives ALPR data;3) The names of agencies and organizations with which the Agency shares “hot list” information;4) The names of agencies and organizations from which the Agency receives “hot list” information;This information is easily available within the Agency’s LEARN system. The simplest way to extract this data is to generate an “Agency Data Sharing Report” PDF file from within LEARN. To do this, a user may simply go to the “Sharing” section of LEARN and select “Output Report.” A CSV/XLS file containing these records would also satisfy this request.The instructions for extracting this data is described on pages 62-63 of the LEARN Agency Manager Guide, which may be found at this link:https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.htmlAn example of this record may be found at this link:https://www.documentcloud.org/documents/3936113-Palos-Verdes-Estates-Police-Department-Data.html
You can track this request online using the link below.
https://NAPERVILLEIL.mycusthelp.com/webapp/_rs/RequestEdit.aspx?rid=68034&coid= (https://NAPERVILLEIL.mycusthelp.com/webapp/_rs/RequestEdit.aspx?rid=68034&coid=)
If the link above does not work, please visit the City of Naperville Help Center ( (https://napervilleil.mycusthelp.com/webapp/_rs/SupportHome.aspx) https://napervilleil.mycusthelp.com/webapp/_rs/SupportHome.aspx). All of the questions and requests you submitted will be listed in the (https://napervilleil.mycusthelp.com/webapp/_rs/SupportHome.aspx) area in the My Help Center section. View My Questions and Requests
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From: Naperville Police Department

Attachments:
Maas068034.pdf (https://NAPERVILLEIL.mycusthelp.com/webapp/_rs/DownloadItemFile.aspx?iid=kXiVfZKZKV8=&fid=ZYRdMnPFyaYYwk8IvHdMk7aB4vSgdYP3RyA/OuSJy8U=&cid=/FhKwopyPIM=)
--- Please respond above this line ---

Hi Mr. Maas,

Please see the attached document regarding your request.

Amy
Thank-you for using the City of Naperville Support Center.
Track this issue online:

https://NAPERVILLEIL.mycusthelp.com/webapp/_rs/RequestEdit.aspx?rid=68034&coid= (https://NAPERVILLEIL.mycusthelp.com/webapp/_rs/RequestEdit.aspx?rid=68034&coid=)
Confidentiality Notice
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From: Dave Maass

Hi,

Thanks so much for your help with this request! I really appreciate it.

However, I seem to be missing the detection/hit ratio information.

Sincerely,
Dave Maass

From: Naperville Police Department

Dear Maas,
Thank-you for using the City of Naperville Help Center. Your concerns are very important to the City and your request has been routed to the appropriate staff for action. You can monitor the status of your request by clicking the link below. https://NAPERVILLEIL.mycusthelp.com/webapp/_rs/RequestEdit.aspx?rid=68166 (https://NAPERVILLEIL.mycusthelp.com/webapp/_rs/RequestEdit.aspx?rid=68166)
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From: Naperville Police Department

Dear Maas,
Thank-you for using the City of Naperville Help Center. Your concerns are very important to the City and your request has been routed to the appropriate staff for action. You can monitor the status of your request by clicking the link below. https://NAPERVILLEIL.mycusthelp.com/webapp/_rs/RequestEdit.aspx?rid=68485 (https://NAPERVILLEIL.mycusthelp.com/webapp/_rs/RequestEdit.aspx?rid=68485)
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From: Naperville Police Department

--- Please respond above this line ---
Your Question/Concern:
TO: "City of Naperville Citizen Support"[napervilleil@mycusthelp.net]
Naperville Police Department
Illinois Freedom of Information Act Office
1350 Aurora Avenue
Naperville, IL 60540
March 12, 2018
This is a follow up to request number W068034-021618:
To Whom It May Concern:
I wanted to follow up on the following Illinois Freedom of Information Act request, copied below, and originally submitted on Feb. 15, 2018. Please let me know when I can expect to receive a response, or if further clarification is needed. You had assigned it reference number #W068034-021618.
Thanks for your help, and let me know if further clarification is needed.
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E-mail (Preferred): requests@muckrock.com
Upload documents directly: https://www.muckrock.com/accounts/agency_login/naperville-police-department-7679/2018-vigilant-data-sharing-information-naperville-police-department-48990/?uuid-login=c7849dad-07ce-42ef-b503-2be6e488a7e4&email=napervilleil%40mycusthelp.net#agency-reply
Is this email coming to the wrong contact? Something else wrong? Use the above link to let us know.
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PLEASE NOTE: This request is not filed by a MuckRock staff member, but is being sent through MuckRock by the above in order to better track, share, and manage public records requests. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable.
---
On Feb. 23, 2018:
Dear Maas,
Thank-you for using the City of Naperville Help Center. Your concerns are very important to the City and your request has been routed to the appropriate staff for action. You can monitor the status of your request by clicking the link below. https://NAPERVILLEIL.mycusthelp.com/webapp/_rs/RequestEdit.aspx?rid=68166 (https://NAPERVILLEIL.mycusthelp.com/webapp/_rs/RequestEdit.aspx?rid=68166)
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---
On Feb. 23, 2018:
Hi,
Thanks so much for your help with this request! I really appreciate it.
However, I seem to be missing the detection/hit ratio information.
Sincerely,
Dave Maass
---
On Feb. 22, 2018:
Attachments:
Maas068034.pdf (https://NAPERVILLEIL.mycusthelp.com/webapp/_rs/DownloadItemFile.aspx?iid=kXiVfZKZKV8=&fid=ZYRdMnPFyaYYwk8IvHdMk7aB4vSgdYP3RyA/OuSJy8U=&cid=/FhKwopyPIM=)

Our Response: Dear Requester,
After reviewing your original request, and having not seen where you specify "
ALPR hit ratio data", we kindly request that you submit a new Freedom of Information Request specifically seeking the requested items. If you have any further questions, please do not hesitate to contact us at 630.305.7068.
Sincerely,
Tony Davis Records Manager
Naperville Police Department
630.305.7068

Thank-you for using the City of Naperville Citizen Support Center.
Track this issue online at: https://NAPERVILLEIL.mycusthelp.com/webapp/_rs/RequestEdit.aspx?rid=68485&coid= (https://NAPERVILLEIL.mycusthelp.com/webapp/_rs/RequestEdit.aspx?rid=68485&coid=)
Confidentiality Notice
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From: Naperville Police Department

Dear Maas,
Thank-you for using the City of Naperville Help Center. Your concerns are very important to the City and your request has been routed to the appropriate staff for action. You can monitor the status of your request by clicking the link below. https://NAPERVILLEIL.mycusthelp.com/webapp/_rs/RequestEdit.aspx?rid=68867 (https://NAPERVILLEIL.mycusthelp.com/webapp/_rs/RequestEdit.aspx?rid=68867)
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From: Naperville Police Department

--- Please respond above this line ---

Hi,

I have emailed our IT department to see if the can help with the last portion of this request.

Amy
Thank-you for using the City of Naperville Support Center.
Track this issue online:

https://NAPERVILLEIL.mycusthelp.com/webapp/_rs/RequestEdit.aspx?rid=68034&coid= (https://NAPERVILLEIL.mycusthelp.com/webapp/_rs/RequestEdit.aspx?rid=68034&coid=)
Confidentiality Notice
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From: Naperville Police Department

Attachments:
LEARN_Scan_Density_Report_04-02-18.pdf (https://NAPERVILLEIL.mycusthelp.com/webapp/_rs/DownloadItemFile.aspx?iid=kXiVfZKZKV8=&fid=W6Sd6mJvRYhpxxmDYC3GcU9JwnlVTIUr@@12YfhMetnWxc=&cid=/FhKwopyPIM=)
--- Please respond above this line ---

Hi Mr. Maas,

Please see the attached document. Unfortunately There is no report for 2016 as Detections are deleted after 90 days and hits are deleted after 180 days. As a result there is not a Detection report for 2017 either.

Sorry it has taken so long to get this portion of data to you. We are unfamiliar with this program and had to get IT involved to allow us to have access rights and create accounts.

Amy
Thank-you for using the City of Naperville Support Center.
Track this issue online:

https://NAPERVILLEIL.mycusthelp.com/webapp/_rs/RequestEdit.aspx?rid=68034&coid= (https://NAPERVILLEIL.mycusthelp.com/webapp/_rs/RequestEdit.aspx?rid=68034&coid=)
Confidentiality Notice
This e-mail and any files or documents transmitted with it are confidential and are intended solely for the use of the individual or entity to which they were addressed. This e-mail and any attached materials constitute claims, loss or risk management information, communications and/or advice and are therefore privileged from disclosure. If you are not the intended recipient of this e-mail and the information attached hereto, be advised that you have received this e-mail in error and that any use, dissemination, forwarding, printing or copying of this e-mail or any attached material is strictly prohibited. If you have received this e-mail in error, please contact/reply to the sender of this message immediately.

From: Dave Maass

I really appreciate you looking into this for me. Are you sure that your system isn't recording the aggregate number of collections? As we understand it, that's how the system works. If it doesn't there's nothing we can do, but it does seem like poor record keeping requirements on behalf of the system admin.

From: Dave Maass

To clarify: I actually do think it's good that the agency is purging the documents after 90 days. It's just the matter of not keeping track of how many records were purged.

From: Naperville Police Department

Dear Maas,
Thank-you for using the City of Naperville Help Center. Your concerns are very important to the City and your request has been routed to the appropriate staff for action. You can monitor the status of your request by clicking the link below. https://NAPERVILLEIL.mycusthelp.com/webapp/_rs/RequestEdit.aspx?rid=69093 (https://NAPERVILLEIL.mycusthelp.com/webapp/_rs/RequestEdit.aspx?rid=69093)
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From: Naperville Police Department

Dear Maas,
Thank-you for using the City of Naperville Help Center. Your concerns are very important to the City and your request has been routed to the appropriate staff for action. You can monitor the status of your request by clicking the link below. https://NAPERVILLEIL.mycusthelp.com/webapp/_rs/RequestEdit.aspx?rid=69094 (https://NAPERVILLEIL.mycusthelp.com/webapp/_rs/RequestEdit.aspx?rid=69094)
Confidentiality Notice
This e-mail and any files or documents transmitted with it are confidential and are intended solely for the use of the individual or entity to which they were addressed. This e-mail and any attached materials constitute claims, loss or risk management information, communications and/or advice and are therefore privileged from disclosure. If you are not the intended recipient of this e-mail and the information attached hereto, be advised that you have received this e-mail in error and that any use, dissemination, forwarding, printing or copying of this e-mail or any attached material is strictly prohibited. If you have received this e-mail in error, please contact/reply to the sender of this message immediately.
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From: Dave Maass

Hello, is there any update on this?

From: Naperville Police Department

Dear Maas,
Thank-you for using the City of Naperville Help Center. Your concerns are very important to the City and your request has been routed to the appropriate staff for action. You can monitor the status of your request by clicking the link below. https://NAPERVILLEIL.mycusthelp.com/webapp/_rs/RequestEdit.aspx?rid=70203 (https://NAPERVILLEIL.mycusthelp.com/webapp/_rs/RequestEdit.aspx?rid=70203)
Confidentiality Notice
This e-mail and any files or documents transmitted with it are confidential and are intended solely for the use of the individual or entity to which they were addressed. This e-mail and any attached materials constitute claims, loss or risk management information, communications and/or advice and are therefore privileged from disclosure. If you are not the intended recipient of this e-mail and the information attached hereto, be advised that you have received this e-mail in error and that any use, dissemination, forwarding, printing or copying of this e-mail or any attached material is strictly prohibited. If you have received this e-mail in error, please contact/reply to the sender of this message immediately.
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