Communication Services Contract - California - 2018 (Napa County Sheriff)

Beryl Lipton filed this request with the Napa County Department of Corrections of Napa County, CA.
Status
Completed

Communications

From: Beryl Lipton

To Whom It May Concern:

Pursuant to the California Public Records Act, I hereby request the following records:

Contracts and invoices related to the use of communication services at any and all county correctional or detention facility locations under the jurisdiction of this agency. This may encompass telecommunication, kiosk, and mobile tablet services.

Please provide the following relevant materials.

• Any and all open or active Requests for Proposal or similar solicitations regarding the provision, installation, maintenance, or use of communication services. If available or applicable, please also provide equivalent materials for video conferencing equipment and other electronic communication and telecommunication services.

• Any and all active contracts regarding the provision, installation, maintenance, financial requirements, associated commissions, or use of communication services. Please include all associated supplemental materials, including any and all attachments, amendments, and exhibits. Please provide any other materials regarding the terms of service, including the term and expiration date of the current contract, as well as any optional contract extensions. Please include the name of the current telecommunication provider, as well as the services currently being provided pursuant to the agreement. Relevant companies include, but are not limited to, CenturyLink, City Tele Coin, ICSolutions, JPay, and Securus Technologies.

• Any and all financial reports, commission reports, revenue reports, and invoices related to the provision, installation, maintenance, or use of communication services. Please include all usage and fee reports, providing as much segregable data as possible, including, but not limited to, the rate at which the funds were generated, the revenue generated for each service, the timeframe during which the funds were generated, the nature of the communication's payment (collect, prepaid, inmate account), etc. If available, please also provide equivalent materials for video conferencing equipment and other electronic communication and telecommunication services.

Please provide all current contract materials and invoices for the period January 1, 2015 through the date this request is processed.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.

Sincerely,

Beryl Lipton

From: Napa County Sheriff

From: Napa County Sheriff

Beryl Lipton,

We have received your request, however we do not have a contract at the Napa County Sheriff’s Office for communications services. The Napa Sheriff’s Office does not have a Jail under its direction. For this reason we do not have a need for a communications services contract.

Steve Blower, Captain
Napa Sheriff's Office
1535 Airport Blvd
Napa, CA 94558

Office (707) 299-1503
Fax (707) 299-4103
steve.blower@countyofnapa.org<mailto:steve.blower@countyofnapa.org>

From: Muckrock Staff

To Whom It May Concern:

Pursuant to the California Public Records Act, I hereby request the following records:

Contracts and invoices related to the use of communication services at any and all county correctional or detention facility locations under the jurisdiction of this agency. This may encompass telecommunication, kiosk, and mobile tablet services.

Please provide the following relevant materials.

• Any and all open or active Requests for Proposal or similar solicitations regarding the provision, installation, maintenance, or use of communication services. If available or applicable, please also provide equivalent materials for video conferencing equipment and other electronic communication and telecommunication services.

• Any and all active contracts regarding the provision, installation, maintenance, financial requirements, associated commissions, or use of communication services. Please include all associated supplemental materials, including any and all attachments, amendments, and exhibits. Please provide any other materials regarding the terms of service, including the term and expiration date of the current contract, as well as any optional contract extensions. Please include the name of the current telecommunication provider, as well as the services currently being provided pursuant to the agreement. Relevant companies include, but are not limited to, CenturyLink, City Tele Coin, ICSolutions, JPay, and Securus Technologies.

• Any and all financial reports, commission reports, revenue reports, and invoices related to the provision, installation, maintenance, or use of communication services. Please include all usage and fee reports, providing as much segregable data as possible, including, but not limited to, the rate at which the funds were generated, the revenue generated for each service, the timeframe during which the funds were generated, the nature of the communication's payment (collect, prepaid, inmate account), etc. If available, please also provide equivalent materials for video conferencing equipment and other electronic communication and telecommunication services.

Please provide all current contract materials and invoices for the period January 1, 2015 through the date this request is processed.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.

Sincerely,

Beryl Lipton

From: Napa County Department of Corrections

Dear Ms. Lipton,

Napa County received your Public Records Act request seeking records relating to video and communications contracts utilized by the Napa County Department of Corrections.
California Government Code section 6253(c) provides in part as follows: “Each agency, upon a request for a copy of records, shall, within 10 days from receipt of the request, determine whether the request, in whole or in part, seeks copies of disclosable public records in the possession of the agency and shall promptly notify the person making the request of the determination and the reasons therefore. In unusual circumstances, the time limit prescribed in this section may be extended by written notice … to the person making the request, setting forth the reasons for the extension and the date on which a determination is expected to be dispatched. No notice shall specify a date that would result in an extension for more than 14 days.”
This response therefore serves as written notice of the need for an extension of time for your request. The reasons for the extension include:

· The need to search for, collect, and appropriately examine a voluminous amount of separate and distinct records that are demanded in a single request. (Govt. Code section 6253(c)(2).)

· The need for consultation, which shall be conducted with all practicable speed, with another agency having substantial interest in the determination of the request or among two or more components of the agency having substantial subject matter interest therein. (Govt. Code section 6253(c)(3).)

· The need to compile data, to write programming language or a computer program, or to construct a computer report to extract data. (Govt. Code section 6253(c)(4).)
We have initiated the processing of your request to identify records and determine if any records are exempt from disclosure pursuant to Government Code section 6254. We aim to have a determination dispatched no later than June 18, 2018, which will inform you of the anticipated date when any disclosable records will be made available for your review or copying, the copying charges if known, and the explanation for not disclosing any exempt records.
Please feel free to contact me at any time if you would like to discuss narrowing your request to enable us to more efficiently locate and provide the records you seek, or if you have any other questions.

Thank you.

Sincerely,

John L. Myers
Deputy County Counsel
Office of the Napa County Counsel
1195 Third St., Suite 301
Napa, California 94559
Direct: (707) 259-8604
Main: (707) 253-4521
Fax: (707) 259-8220

CONFIDENTIALITY NOTICE: This email message is intended only for the use of the individual or entity to which it is addressed, and may contain information that is privileged, confidential, and/or exempt from disclosure under applicable law. If you are not the intended recipient of the message, please contact the sender immediately and delete this message and any attachments. Thank you.

From: Napa County Department of Corrections

Dear Ms. Lipton,

Napa County received your Public Records Act request seeking records relating to video and communications contracts utilized by the Napa County Department of Corrections. On June 4, 2018, the County extended its time to respond until June 18, 2018. This email constitutes the County’s response to your request.

The County is currently locating, gathering, and reviewing records that are responsive to your request and anticipates that such records that are not otherwise exempt from disclosure will be available to you by Friday, June 22, 2018. If such records are available at a sooner date, you will be contacted promptly, at which time the County will also inform you of the copying charges due should you wish for copies. Please note that due to the volume of records, I will be providing you a link to a Dropbox folder where you will be able to access and download the records free of charge.

Please feel free to contact me if you have any other questions or requests.

Thank you.

Sincerely,

John L. Myers
Deputy County Counsel
Office of the Napa County Counsel
1195 Third St., Suite 301
Napa, California 94559
Direct: (707) 259-8604
Main: (707) 253-4521
Fax: (707) 259-8220

CONFIDENTIALITY NOTICE: This email message is intended only for the use of the individual or entity to which it is addressed, and may contain information that is privileged, confidential, and/or exempt from disclosure under applicable law. If you are not the intended recipient of the message, please contact the sender immediately and delete this message and any attachments. Thank you.

From: Napa County Department of Corrections

Dear Ms. Lipton,

This email is to provide you an update on your Public Records Act request seeking records relating to video and communications contracts utilized by the Napa County Department Corrections.

The County is currently locating, gathering, and reviewing records that are responsive to your request and anticipates that such records that are not otherwise exempt from disclosure as follows:

Request #1 – Current RFPs for communications services

The County has no open RFPs for communications services. Thus, the County does not possess any records responsive to your Request #1.

Request #2 – Contracts for communications services

The County is currently preparing these records for delivery to you via Dropbox. We anticipate providing these records to you by Wednesday, June 27, 2018.

Request #3 – Financial reports, invoices, etc. relating to communications services

These records are currently available only in hard copy. Scanning and delivering these records electronically is possible, but will take some additional time because many of the documents are not standard paper sizes. We anticipate being able to provide these records to you by July 6, 2018.

Should the records be available sooner than the timeframes specified above, I will contact you promptly.

Please feel free to contact me if you have any other questions or requests.

Thank you.

Sincerely,

John L. Myers
Deputy County Counsel
Office of the Napa County Counsel
1195 Third St., Suite 301
Napa, California 94559
Direct: (707) 259-8604
Main: (707) 253-4521
Fax: (707) 259-8220

CONFIDENTIALITY NOTICE: This email message is intended only for the use of the individual or entity to which it is addressed, and may contain information that is privileged, confidential, and/or exempt from disclosure under applicable law. If you are not the intended recipient of the message, please contact the sender immediately and delete this message and any attachments. Thank you.

From: Napa County Department of Corrections

Dear Ms. Lipton,

Thank you for your patience as we processed your Public Records Act request relating to video and communications contracts utilized by the Napa County Department of Corrections.

Napa County has now gathered the records responsive to your Public Records Act request. Because these documents are too voluminous and too large to send via email, we have uploaded these documents to a Dropbox account where you can access and download the records free of charge. You can access the Dropbox folder at: https://www.dropbox.com/sh/d8xzwfbmejbesqy/AAA8J_DVv7yLpg9s6pFel5iKa?dl=0

Inside this folder, you will find the following subfolders:

· Current Agreements – This subfolder contains records responsive to your Request #2 relating to contracts for communications services.

· Financial Reports and Related Documents – This subfolder contains records responsive to your Request #3 relating to financial reports, invoices, etc.

We were able to scan and upload the documents responsive to your Request #3 sooner than the timeframe I previously provided you. Thus, the Dropbox link above contains all responsive documents to your request. This email therefore concludes your Public Records Act request.

Please note that due to space limitations, the County will remove these documents on July 11, 2018, so we ask that you download and save any documents you wish to keep prior to that date. Please feel free to contact me if you have any trouble accessing or downloading any of the documents.

Should you wish to receive physical copies of the uploaded documents, the County can provide them upon payment of the applicable photocopy rates. The County’s adopted photocopy rates for black and white standard size documents (8-1/2 by 11 and 8-1/2 by 14), which are based on its actual copying costs (machine lease, materials, time of clerk to assemble and disassemble documents and feed the machine), are $3.00 for up to 5 pages of each individual document and $0.10 per page for each additional page of that same document. The cost for photocopying the documents you have requested, if you would like physical copies, is $83.70. Copy fees must be paid in advance, along with the cost of mailing if mailing is desired.

Please feel free to contact me if you have any other questions.

Thank you.

Sincerely,

John L. Myers
Deputy County Counsel
Office of the Napa County Counsel
1195 Third St., Suite 301
Napa, California 94559
Direct: (707) 259-8604
Main: (707) 253-4521
Fax: (707) 259-8220

CONFIDENTIALITY NOTICE: This email message is intended only for the use of the individual or entity to which it is addressed, and may contain information that is privileged, confidential, and/or exempt from disclosure under applicable law. If you are not the intended recipient of the message, please contact the sender immediately and delete this message and any attachments. Thank you.

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