Use of Force/Complaints Data

Dear Samuel Sinyangwe,
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Dear Samuel Sinyangwe, Thank you for your interest in public records of the City of Cleveland. Your request has been received and is being processed in accordance with the public records laws. Your request was received in this office on 1/3/2018 and has been given the reference number P000156-010318 for tracking purposes.

Records Requested: To Whom It May Concern:
Pursuant to the Ohio Open Records Law, I hereby request the following records:

1. Every use of force report made by Cleveland police officers since 2000.
2. Every civilian complaint filed against Cleveland police officers since 2000.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I would request your response within ten (10) business days.
Sincerely,
Samuel Sinyangwe
Your request will be forwarded to the relevant city department(s) to locate the information you seek and to determine the volume and any costs associated with satisfying your request. You will be contacted about the availability and/or provided with copies of the records in question. PLEASE NOTE: The public records law does not require a governmental body to create new information, to do legal research, or to answer questions.
You can monitor the progress of your request at the link below and you will receive an email when your request has been completed. Again, thank you for using the
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RE: PUBLIC RECORDS REQUEST of Reference # P000156-010318 Dear Samuel Sinyangwe, The City of Cleveland received a public record request from you on January 03, 2018. You requested the following: “To Whom It May Concern: Pursuant to the Ohio Open Records Law, I hereby request the following records:
1. Every use of force report made by Cleveland police officers since 2000.
2. Every civilian complaint filed against Cleveland police officers since 2000.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I would request your response within ten (10) business days.
Sincerely,
Samuel Sinyangwe”
The City of Cleveland does not have the means to search for this information and to attempt to conduct such a search would be over burdensome and would require the City to create a record that does not currently exist. State ex rel. White v. Goldsberry, 85 Ohio St.3d 153, 154, 1999-Ohio-447 (a public office has “no duty under R.C. 149.43 to create new records by searching for and compiling information from existing records.”); See State ex rel. Carr v. London Corr. Inst., 144 Ohio St.3d 211, 2015-Ohio-2363, ¶ 22 (“to constitute improper research, a record request must require the government agency to either search through voluminous documents for those that contain certain information or to create a new document by searching for and compiling information from existing records”). If you have any questions, or wish to discuss this further, you may contact our office at publicrecords@city.cleveland.oh.us or 216-664-2772.
Sincerely, City of Cleveland Public Records To monitor the progress or update this request please log into the
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