Spokane Public Schools District – Request for a complete electronic copy of all Public Records Requests received by the District including District Responses for the years 2015 - 2021

To Whom It Concerns:

The District has received your request dated November 4, 2021 at 11:11pm for public record requests received from January 1, 2010- November 4, 2021 and responses to these requests.

In order to process your request, we find clarification is necessary. Please clarify if you are seeking records released in response to these requests, or just the communication responding to the request, without the records that were provided in response to the request.

This clarification is necessary because, as a school district, many of our requests are made by parents or legal representatives of students requesting email records that discuss students and students’ education. Student records are protected under RCW 42.56.230 and the Federal Education Rights and Privacy Act (FERPA). Redacting these records in order to release them to you will take a considerable amount of time.

The same holds true for public record requests made by staff members for records, which would be released largely unredacted to the staff member but would require considerable redactions prior to releasing them to anyone else. Our Collective Bargaining Agreements also require notification require prior to releasing records that discuss staff, even in a redacted state. We would like to provide the records you are seeking as quickly and efficiently as possible but would like to avoid additional time-intensive work if you are not seeking those records.

As our office follows the record retention schedules established by the Washington Secretary of State, we will not be able to provide records dating back to 2010. We will work with our technology staff to retrieve electronic records dating back to June 30, 2017.

The Washington State Public Records Act, chapter 42.56 RCW, and more specifically RCW 42.56.520 recognizes that additional time to respond to a request is allowed when needed to clarify the intent of the request, to determine if any of the information requested is exempt, to notify third parties affected by the request, or to locate and assemble the information requested. Given the nature of the request, that is the case here. The District anticipates being able to release records on or before January 4, 2022. The sooner you respond to our request for clarification, the sooner we will be able to begin work on your request. Please let us know if you are no longer seeking records to this request.

Sincerely,

Cheri Skutley

Cheri Skutley, CPRO
Records Specialist
Spokane Public Schools
200 North Bernard Street
Spokane, WA 99201
509-354-7332 Office
509-354-5959 Fax
CheriS@SpokaneSchools.org

To Whom It May Concern:

This email is in response to your request dated November 4, 2021 at 11:11pm for public record requests received from January 1, 2010- November 4, 2021 and responses to these requests. Thank you for the clarification email you sent on November 12, 2021. We have compiled records beginning with the date of your request and working backward to June 30, 2017, which is the extent of the District's email retention date. Once we have released records to you that do not need additional redactions, we will begin to re-process the records that need additional redactions starting from November 4, 2021 and working backwards to June 30, 2017.

Please note, this request will take a substantial amount of time to redact records that were previously released to parents, which contain their students' education records, or staff members' who have requested their own records, etc. Please let me know if you are only requesting records that do not require additional redactions.

The District has compiled the first installment of responsive records to this request. The responsive records are too large to send via email and have been saved to a disc for you. The charge for the records is $2.00. The disc may be picked up at the cashier's desk on the second floor of the Administration building - at which time the disc will be release to you. Or, if you prefer, you may make a check or money order payable to Spokane Public Schools in the amount of $3.70, which includes the cost of the envelope and postage. Once payment has been received by the Administration Cashiers, your requested disc will be mailed to you. Please indicate on the check that the payment is for your public records request and mail your payment to Spokane Public Schools, Administration Building, 200 North Bernard Street, Spokane, WA 99201<https://maps.google.com/?q=200+North+Bernard+Street,+Spokane,+WA+99201&entry=gmail&source=g> Attn: Public Records Office. Please note the District office will be closed January 17, 2022.

Please note, under Public Records law, a requestor must claim or review assembled records within thirty days of the agency's notification to him or her that the records are available for inspection or copying. If the requestor fails to claim or review the records within the thirty-day period or make other arrangements, the agency may close the request and re-file the assembled records.

You will see some records have been redacted prior to the release of the records to the original requestor. The Legend of Color Coded Redactions will contain the specifics on the redactions in each installment released to the requestors.

As the District continues to process this request, it is anticipated that the next installment date will be on or before March 4, 2022.

Sincerely,

Cheri Skutley

Cheri Skutley, CPRO
Records Specialist
Spokane Public Schools
200 North Bernard Street
Spokane, WA 99201
509-354-7332 Office
509-354-5959 Fax
CheriS@SpokaneSchools.org<mailto:CheriS@SpokaneSchools.org>

Hello. The District has received your check for $2. Are you sending someone to pick up the disc? If not, we need an additional $1.70 to be able to mail you the disc. It is the District process to place records that contain a large amount, on a disc. The requestor must pay for each installment to continue receiving records.

If you would like to pay online let me know and I will have the cashier set up an account for you.

Sincerely,

Cheri Skutley

Cheri Skutley, CPRO
Records Specialist
Spokane Public Schools
200 North Bernard Street
Spokane, WA 99201
509-354-7332 Office
509-354-5959 Fax
CheriS@SpokaneSchools.org<mailto:CheriS@SpokaneSchools.org>

The first installment was mailed to you on February 4, 2022

To Whom It May Concern:

This email is in response to your request dated November 4, 2021 at 11:11pm for public record requests received from January 1, 2010- November 4, 2021 and responses to these requests. Thank you for the clarification email you sent on November 12, 2021. We have compiled records beginning with the date of your request and working backward to June 30, 2017, which is the extent of the District's email retention date. Once we have released records to you that do not need additional redactions, we will begin to re-process the records that need additional redactions starting from November 4, 2021 and working backwards to June 30, 2017.

Please note, this request will take a substantial amount of time to redact records that were previously released to parents, which contain their students' education records, or staff members' who have requested their own records, etc. Please let me know if you are only requesting records that do not require additional redactions.

The District has compiled the first installment of responsive records to this request. The responsive records are too large to send via email and have been saved to a disc for you. The charge for mailing the records to you is $1.70. Once payment has been received by the Administration Cashiers, your requested disc will be mailed to you. Please indicate on the check that the payment is for your public records request and mail your payment to Spokane Public Schools, Administration Building, 200 North Bernard Street, Spokane, WA 99201<https://maps.google.com/?q=200+North+Bernard+Street,+Spokane,+WA+99201&entry=gmail&source=g> Attn: Public Records Office.

Please note, under Public Records law, a requestor must claim or review assembled records within thirty days of the agency's notification to him or her that the records are available for inspection or copying. If the requestor fails to claim or review the records within the thirty-day period or make other arrangements, the agency may close the request and re-file the assembled records.

You will see some records have been redacted prior to the release of the records to the original requestor. The Legend of Color Coded Redactions will contain the specifics on the redactions in each installment released to the requestors.

As the District continues to process this request, it is anticipated that the next installment date will be on or before June 3, 2022.

Sincerely,

Cheri Skutley

Cheri Skutley, CPRO
Records Specialist
Spokane Public Schools
200 North Bernard Street
Spokane, WA 99201
509-354-7332 Office
509-354-5959 Fax
CheriS@SpokaneSchools.org

A copy of documents responsive to the request.

To Whom It May Concern:

This email is in response to your request dated November 4, 2021 at 11:11pm for public record requests received from January 1, 2010- November 4, 2021 and responses to these requests. Thank you for the clarification email you sent on November 12, 2021. We have compiled records beginning with the date of your request and working backward to June 30, 2017, which is the extent of the District's email retention date. Once we have released records to you that do not need additional redactions, we will begin to re-process the records that need additional redactions starting from November 4, 2021 and working backwards to June 30, 2017.

The District has compiled another installment of responsive records to this request. The responsive records are too large to send via email and have been saved to a disc for you. The charge for mailing the records to you is $1.70. Once payment has been received by the Administration Cashiers, your requested disc will be mailed to you. Please indicate on the check that the payment is for your public records request and mail your payment to Spokane Public Schools, Administration Building, 200 North Bernard Street, Spokane, WA 99201<https://maps.google.com/?q=200+North+Bernard+Street,+Spokane,+WA+99201&entry=gmail&source=g> Attn: Public Records Office.

Please note, under Public Records law, a requestor must claim or review assembled records within thirty days of the agency's notification to him or her that the records are available for inspection or copying. If the requestor fails to claim or review the records within the thirty-day period or make other arrangements, the agency may close the request and re-file the assembled records.

You will see some records have been redacted prior to the release of the records to the original requestor. The Legend of Color Coded Redactions will contain the specifics on the redactions in each installment released to the requestors.

As the District continues to process this request, it is anticipated that the next installment date will be on or before June 3, 2022.

Sincerely,

Cheri Skutley

Cheri Skutley, CPRO
Records Specialist
Spokane Public Schools
200 North Bernard Street
Spokane, WA 99201
509-354-7332 Office
509-354-5959 Fax
CheriS@SpokaneSchools.org<mailto:CheriS@SpokaneSchools.org>

A copy of documents responsive to the request.

To Whom It May Concern:

This email is in response to your request dated November 4, 2021 at 11:11pm for public record requests received from January 1, 2010- November 4, 2021 and responses to these requests. Thank you for the clarification email you sent on November 12, 2021. We have compiled records beginning with the date of your request and working backward to June 30, 2017, which is the extent of the District's email retention date. Once we have released records to you that do not need additional redactions, we will begin to re-process the records that need additional redactions starting from November 4, 2021 and working backwards to June 30, 2017.

The District has compiled another installment of responsive records to this request. The responsive records are too large to send via email and have been saved to a disc for you. The charge for mailing the records to you is $1.70. Once payment has been received by the Administration Cashiers, your requested disc will be mailed to you. Please indicate on the check that the payment is for your public records request and mail your payment to Spokane Public Schools, Administration Building, 200 North Bernard Street, Spokane, WA 99201<https://maps.google.com/?q=200+North+Bernard+Street,+Spokane,+WA+99201&entry=gmail&source=g> Attn: Public Records Office.

Please note, under Public Records law, a requestor must claim or review assembled records within thirty days of the agency's notification to him or her that the records are available for inspection or copying. If the requestor fails to claim or review the records within the thirty-day period or make other arrangements, the agency may close the request and re-file the assembled records.

You will see some records have been redacted prior to the release of the records to the original requestor. The Legend of Color Coded Redactions will contain the specifics on the redactions in each installment released to the requestors.

As the District continues to process this request, it is anticipated that the next installment date will be on or before September 2, 2022.

Sincerely,

Cheri Skutley

Cheri Skutley, CPRO
Records Specialist
Spokane Public Schools
200 North Bernard Street
Spokane, WA 99201
509-354-7332 Office
509-354-5959 Fax
CheriS@SpokaneSchools.org<mailto:CheriS@SpokaneSchools.org>

A copy of documents responsive to the request.

To Whom It May Concern:

This email is in response to your request dated November 4, 2021 at 11:11 pm for public record requests received from January 1, 2010- November 4, 2021 and responses to these requests. Thank you for the clarification email you sent on November 12, 2021. We have compiled records beginning with the date of your request and working backward to June 30, 2017, which is the extent of the District's email retention date. Once we have released records to you that do not need additional redactions, we will begin to re-process the records that need additional redactions starting from November 4, 2021 and working backwards to June 30, 2017.

The District has compiled another installment of responsive records to this request. The responsive records are too large to send via email and have been saved to a thumb drive for you. If you would like the records, the cost is $7.21 to include the cost of the thumb drive, envelope and postage. Once payment has been received by the Administration Cashiers, your requested records will be mailed to you. Please indicate on the check that the payment is for your public records request and mail your payment to Spokane Public Schools, Administration Building, 200 North Bernard Street, Spokane, WA 99201<https://maps.google.com/?q=200+North+Bernard+Street,+Spokane,+WA+99201&entry=gmail&source=g> Attn: Public Records Office.

Please note, under Public Records law, a requestor must claim or review assembled records within thirty days of the agency's notification to him or her that the records are available for inspection or copying. If the requestor fails to claim or review the records within the thirty-day period or make other arrangements, the agency may close the request and re-file the assembled records.

You will see some records have been redacted prior to the release of the records to the original requestor. The Legend of Color Coded Redactions will contain the specifics on the redactions in each installment released to the requestors.

As the District continues to process this request, it is anticipated that the next installment date will be on or before November 23, 2022. Please let me know if you are no longer seeking responsive records to this request.

Sincerely,

Cheri Skutley

Cheri Skutley, CPRO
Records Specialist
Spokane Public Schools
200 North Bernard Street
Spokane, WA 99201
509-354-7332 Office
509-354-5959 Fax
CheriS@SpokaneSchools.org<mailto:CheriS@SpokaneSchools.org>

A copy of documents responsive to the request.

To Whom It May Concern:

This email is in response to your request dated November 4, 2021 at 11:11 pm for public record requests received from January 1, 2010- November 4, 2021 and responses to these requests.

It has been brought to our attention that Muckrock has made several similar requests to other school districts in Washington state and that the requestor provided clarification to at least some of these agencies that they are not seeking records that require additional redactions. For example, records which were previously provided to parents or employees that contain exempt information would need additional review and redaction prior to releasing these records to you.

Please clarify within 30 days whether you are, in fact, seeking those records which will require additional review and redaction. If we do not receive clarification from you within 30 days, we will assume you are not seeking those records which require additional redaction.

The District has compiled another installment of responsive records to this request. The responsive records are too large to send via email and have been saved to a thumb drive for you. If you would like the records, the cost is $7.21 to include the cost of the thumb drive, envelope and postage. Once payment has been received by the Administration Cashiers, your requested records will be mailed to you. Please indicate on the check that the payment is for your public records request and mail your payment to Spokane Public Schools, Administration Building, 200 North Bernard Street, Spokane, WA 99201<https://maps.google.com/?q=200+North+Bernard+Street,+Spokane,+WA+99201&entry=gmail&source=g> Attn: Public Records Office.

Please note, under Public Records law, a requestor must claim or review assembled records within thirty days of the agency's notification to him or her that the records are available for inspection or copying. If the requestor fails to claim or review the records within the thirty-day period or make other arrangements, the agency may close the request and re-file the assembled records.

You will see some records have been redacted prior to the release of the records to the original requestor. The Legend of Color Coded Redactions will contain the specifics on the redactions in each installment released to the requestors.

As the District continues to process this request, it is anticipated that the next installment date will be on or before December 22, 2022. Please let me know if you are no longer seeking responsive records to this request.

Sincerely,

Cheri Skutley

Cheri Skutley, CPRO
Records Specialist
Spokane Public Schools
200 North Bernard Street
Spokane, WA 99201
509-354-7332 Office
509-354-5959 Fax
CheriS@SpokaneSchools.org<mailto:CheriS@SpokaneSchools.org>

A copy of documents responsive to the request.

A copy of documents responsive to the request.

To Whom It May Concern:

This email is in response to your request dated November 4, 2021 at 11:11 pm for public record requests received from January 1, 2010- November 4, 2021 and responses to those requests.

The District has compiled another installment of responsive records to this request. The responsive records are too large to send via email and have been saved to a thumb drive for you. If you would like the records, the cost is $7.45 to include the cost of the thumb drive, envelope and postage. Once payment has been received by the Administration Cashiers, your requested records will be mailed to you. Please indicate on the check that the payment is for your public records request and mail your payment to Spokane Public Schools, Administration Building, 200 North Bernard Street, Spokane, WA 99201 Attn: Public Records Office. Please note, the Administration building will be closed beginning December 23, 2022 and will reopen on January 3, 2023.

Please also note, under Public Records law, a requestor must claim or review assembled records within thirty days of the agency's notification to him or her that the records are available for inspection or copying. If the requestor fails to claim or review the records within the thirty-day period or make other arrangements, the agency may close the request and re-file the assembled records.

You will see some records have been redacted. Please see the Legend of Color Coded Redactions for the specifics on the redactions in each installment released to the requestors.

As the District continues to process this request, it is anticipated that the next installment date will be on or before April 21, 2023 due to the records needing additional review, redactions and or third party notification prior to releasing the records to your organization. Please let me know if you are no longer seeking responsive records to this request.

Sincerely,
Cheri Skutley

Cheri Skutley, CPRO
Records Specialist
Spokane Public Schools
200 North Bernard Street
Spokane, WA 99201
509-354-7332 Office
509-354-5959 Fax
CheriS@SpokaneSchools.org<mailto:CheriS@SpokaneSchools.org>

"...Just Keep Moving." -Dr. Martin Luther King Jr.

A copy of documents responsive to the request.

A copy of documents responsive to the request.

A copy of documents responsive to the request.

A copy of documents responsive to the request.

A fix is required to perfect the request.

A copy of documents responsive to the request.

An interim response, stating the request is being processed.

This request has not been closed. The District expects to release an additional installment next month.

Sincerely,

Cheri Skutley

Cheri Skutley, CPRO
Records Specialist
Spokane Public Schools
200 North Bernard Street
Spokane, WA 99201
509-354-7332
cheris@spokaneschools.org

To Whom It May Concern,

Please consider this regarding your November 4, 2021, public records request for a copy of "all Public Records Requests received by Spokane Public Schools District and a complete electronic copy of the District's Responses to these Public Records Requests for the time period January 1, 2010 through November 4, 2021."

As indicated in the District's correspondence sent with the previous installment of records provided, the District anticipated being able to provide the next installment of responsive records to you by April 21, 2023. This email is to notify you that an additional amount of time is needed for the District to respond to your request.

Please understand that we are continuing to work to process your request, but we have recently experienced an unforeseen shortage in critical personnel that is causing delays in previously anticipated response dates. At this time, we anticipate being able to provide you with the next installment of responsive records on or before June 2, 2023.

Thank you for your understanding as the District works to complete your request.

Sincerely,
Terri

Terri LeFors

Executive Assistant

Business Services

(509) 354-7395

[cid:image002.png@01D9739E.914893A0]

To Whom It May Concern,

This email is in response to your request dated November 4, 2021, for public record requests received from January 1, 2010- November 4, 2021 and responses to those requests.

The District has compiled another installment of responsive records to this request. The responsive records are too large to send via email and have been saved to a thumb drive for you. No redactions have been applied, so a withholding index is not included.

If you would like the records, the cost is $7.45 to include the cost of the thumb drive, envelope and postage. Once payment has been received, the thumb drive will be mailed to you. Please indicate on the check that the payment is for your public records request and mail your payment to Spokane Public Schools, Administration Building, 200 North Bernard Street, Spokane, WA 99201, Attn: Public Records Office.

Please also note, under Public Records law, a requestor must claim or review assembled records within thirty days of the agency's notification that the records are available for inspection or copying. If the requestor fails to claim or review the records within the thirty-day period or make other arrangements, the agency may close the request and re-file the assembled records.

As the District continues to process this request, it is anticipated that the next installment date will be on or before July 14, 2023, due to the records needing additional review, redactions and/or third party notification prior to releasing the records to your organization. Please let us know if you are no longer seeking records responsive to this request.
Sincerely,
Terri

Terri LeFors
Executive Assistant
Business Services
(509) 354-7395

[cid:image002.png@01D9955D.BD604380]

A copy of documents responsive to the request.

Hello,

I am a contractor who is assisting Spokane Public Schools in processing their public records requests, including your November 4, 2021 records request to the District. The District has determined that it will take one extra week to provide you with the next installment responsive to your request. Thus, you can now expect the next installment on or before July 21, 2023.

If you have any questions or concerns please feel free to let me know.

Alex Fern
Associate Attorney

[cid:image002.png@01D9B63E.9CADBE40]
510 W. Riverside Ave., #800
Alexander.Fern@KutakRock.com<mailto:Alexander.Fern@KutakRock.com> | www.KutakRock.com<http://www.kutakrock.com/>
p: 509.252.4579 f: 509.747.4545

**********************************************************************
This E-mail message is confidential, is intended only for the named recipients above and may contain information that is privileged, attorney work product or otherwise protected by applicable law. If you have received this message in error, please notify the sender at 402-346-6000 and delete this E-mail message.
Thank you.

Dear Requestor,

Spokane Public Schools is still in the midst of processing your request, but it facing a substantial backlog of records requests that have delayed its ability to provide you with the next installment as soon as the District had hoped. We have also been facing some technical issues that have slowed the processing of the requests we have been handling, which has led to additional delays. With that said, we are working to provide you and all other requestors with the records you seek in the most timely manner possible. We now anticipate providing you with the next installment of records responsive to your request on or before August 4, 2023.

Alex Fern
Associate Attorney

[cid:image002.png@01D9BBDE.C2C4C6F0]
510 W. Riverside Ave., #800
Alexander.Fern@KutakRock.com<mailto:Alexander.Fern@KutakRock.com> | www.KutakRock.com<http://www.kutakrock.com/>
p: 509.252.4579 f: 509.747.4545

**********************************************************************
This E-mail message is confidential, is intended only for the named recipients above and may contain information that is privileged, attorney work product or otherwise protected by applicable law. If you have received this message in error, please notify the sender at 402-346-6000 and delete this E-mail message.
Thank you.

Hello,

Please be advised that the next installment of records in response to your request to Spokane Public Schools is now available. The cost for the installment is $3.62. Please send payment to the person and address below and we will provide you with the copy of this installment. At this time we estimate your next installment will be ready on or before September 8, 2023.

Mail Payment to:

Spokane Public Schools
Attn: Terri LeFors
200 N. Bernard St.
Spokane WA 99201

Alex Fern
Associate Attorney

[cid:image002.png@01D9BBDE.C2C4C6F0]
510 W. Riverside Ave., #800
Alexander.Fern@KutakRock.com<mailto:Alexander.Fern@KutakRock.com> | www.KutakRock.com<http://www.kutakrock.com/>
p: 509.252.4579 f: 509.747.4545

Dear Requestor,

The District has completed it's next installment of records responsive to your request. To receive this installment, please send a check or money order for $1.55 to:

Spokane Public Schools
Attn: Terri LeFors
200 N. Bernard St.
Spokane, WA 99201

If payment is not received within 30 days from today the request will be considered abandoned, and the District will close your request.

If you have any questions or concerns please feel free to let me know. You may expect your next installment on or before October 10, 2023.

Alex Fern
Associate Attorney

[cid:image002.png@01D9E259.69E98A60]
510 W. Riverside Ave., #800
Alexander.Fern@KutakRock.com<mailto:Alexander.Fern@KutakRock.com> | www.KutakRock.com<http://www.kutakrock.com/>
p: 509.252.4579 f: 509.747.4545

**********************************************************************
This E-mail message is confidential, is intended only for the named recipients above and may contain information that is privileged, attorney work product or otherwise protected by applicable law. If you have received this message in error, please notify the sender at 402-346-6000 and delete this E-mail message.
Thank you.

Hello,

Our mailings with your installments that are responsive to your records request to District 81 in Spokane, WA, have been returned to our office, with a note from the post office that delivery was attempted, but that it was unsuccessful. The returned mail also indicates that there is not a forwarding address on file. As a point of reference, we sent the installments to the following address:

MuckRock News
DEPT MR 120946
411A Highland Ave
Somerville, MA 02144-2516

Is this still the correct address? Is there an alternative address we can send the installments to? Any information you can provide would be helpful.

Thank you,

Alex Fern
Associate Attorney

[cid:image002.png@01D9EF9A.19E04330]
510 W. Riverside Ave., #800
Alexander.Fern@KutakRock.com<mailto:Alexander.Fern@KutakRock.com> | www.KutakRock.com<http://www.kutakrock.com/>
p: 509.252.4579 f: 509.747.4545

**********************************************************************
This E-mail message is confidential, is intended only for the named recipients above and may contain information that is privileged, attorney work product or otherwise protected by applicable law. If you have received this message in error, please notify the sender at 402-346-6000 and delete this E-mail message.
Thank you.

Hello,

I'm following up on my email below. Is this still your current correct mailing address? Is there another address we should be sending the installments to?

Alex Fern
Associate Attorney

[cid:image002.png@01D9EF9A.19E04330]
510 W. Riverside Ave., #800
Alexander.Fern@KutakRock.com<mailto:Alexander.Fern@KutakRock.com> | www.KutakRock.com<http://www.kutakrock.com/>
p: 509.252.4579 f: 509.747.4545

Hello,

After some investigation, it has come to our attention today that you updated your mailing address and informed us of your new address via U.S. Mail instead of responding to my email. We now understand why our past installments were being sent back to us "return to sender". In the future, please direct any communications regarding your request either directly to me, or to District representative Terri LeFors. I have included Terri on this communication to ensure you have her email address moving forward. If you do feel the need to continue to send communications regarding your public records request via U.S. Mail, please ensure that any mailings contain language directing the email directly to Terri (i.e., "attn: Terri LeFors") rather than the District in general.

Your past communication went to the District's billing department, who does not handle the processing of public records requests. Thus, any communications you send to the District in general (or to the billing department specifically) may not be received by the District's public records department. In the meantime, we will resend your previous installments to you at your newly-provided address.

As an aside, we believe it may take us a few more days than originally anticipated to provide you with the next installment. We now estimate being able to provide you with that installment on or before October 13, 2023.

Alex Fern
Associate Attorney

[cid:image002.png@01D9EF9A.19E04330]
510 W. Riverside Ave., #800
Alexander.Fern@KutakRock.com<mailto:Alexander.Fern@KutakRock.com> | www.KutakRock.com<http://www.kutakrock.com/>
p: 509.252.4579 f: 509.747.4545

Hello there,

As previously noted, the records were already sent to the address provided in your request. However, now that you have sent us your updated address, we will send them again. Normally, we would require payment to resend records, but we are willing to waive those fees here. The installment was placed in the outgoing mailbox today, and should be going out in either today or tomorrow’s mail.

Alex Fern
Associate Attorney

[cid:image002.png@01D9FABC.AD8C77C0]
510 W. Riverside Ave., #800
Alexander.Fern@KutakRock.com<mailto:Alexander.Fern@KutakRock.com> | www.KutakRock.com<http://www.kutakrock.com/>
p: 509.252.4579 f: 509.747.4545

To Whom It May Concern:

This email is in response to your request dated November 4, 2021 at 11:11 pm for public record requests received from January 1, 2010 - November 4, 2021 and responses to these requests.

The District has compiled another installment of responsive records to this request. The responsive records are too large to send via email and have been saved to a thumb drive for you. If you would like the records, the cost is $11.61 to include the cost of the thumb drive, envelope and postage. Once payment has been received by the Administration Cashiers, your requested records will be mailed to you. Please indicate on the check that the payment is for your public records request and mail your payment to Spokane Public Schools, Administration Building, 200 North Bernard Street, Spokane, WA 99201<https://maps.google.com/?q=200+North+Bernard+Street,+Spokane,+WA+99201&entry=gmail&source=g> Attn: Public Records Office.

Please note, under Public Records law, a requestor must claim or review assembled records within thirty days of the agency's notification to him or her that the records are available for inspection or copying. If the requestor fails to claim or review the records within the thirty-day period or make other arrangements, the agency may close the request and re-file the assembled records.

You will see some records have been redacted prior to the release of the records to the original requestor. The Legend of Color Coded Redactions will contain the specifics on the redactions in each installment released to the requestors.

As the District continues to process this request, it is anticipated that the next installment date will be on or before November 17, 2023. Please let me know if you are no longer seeking responsive records to this request.

Sincerely,

Cheri Skutley

Cheri Skutley, CPRO
Records Specialist
Spokane Public Schools
200 North Bernard Street
Spokane, WA 99201
509-354-7332
cheris@spokaneschools.org

To Whom It May Concern:

This email is in response to your request dated November 4, 2021 at 11:11 pm for public record requests received from January 1, 2010 - November 4, 2021 and responses to these requests.

The District has compiled another installment of responsive records to this request. The responsive records are too large to send via email and have been saved to a thumb drive for you. If you would like the records, the cost is $7.83 to include the cost of the thumb drive, envelope and postage. Once payment has been received by the Administration Cashiers, your requested records will be mailed to you. Please indicate on the check that the payment is for your public records request and mail your payment to Spokane Public Schools, Administration Building, 200 North Bernard Street, Spokane, WA 99201<https://maps.google.com/?q=200+North+Bernard+Street,+Spokane,+WA+99201&entry=gmail&source=g> Attn: Public Records Office.

Please note, under Public Records law, a requestor must claim or review assembled records within thirty days of the agency's notification to him or her that the records are available for inspection or copying. If the requestor fails to claim or review the records within the thirty-day period or make other arrangements, the agency may close the request and re-file the assembled records.

You will see some records have been redacted prior to the release of the records to the original requestor. The Legend of Color Coded Redactions will contain the specifics on the redactions in each installment released to the requestors.

Please note, some records are subject to copyright and other protections. They are being provided to you pursuant to RCW 42.56 et seq. However, unauthorized reproduction of the records or use of the records for commercial purposes may subject you to liability.

As the District continues to process this request, it is anticipated that the next installment date will be on or before January 8, 2024. Please let me know if you are no longer seeking responsive records to this request.
Sincerely,

Cheri Skutley

Cheri Skutley, CPRO
Records Specialist
Spokane Public Schools
200 North Bernard Street
Spokane, WA 99201
509-354-7332
cheris@spokaneschools.org

A copy of documents responsive to the request. Postmark: October 30, 2023

A copy of documents responsive to the request. Postmark: October 30, 2023

A cover letter granting the request and outlining any exempted materials, if any. Postmark: December 05, 2023

To Whom It May Concern:

In preparation for your upcoming installment, the District has continued to review and redact records that it believes may be responsive to your request. In doing so, it has encountered a set of records for which we do not necessarily believe additional clarification is required. However, in an abundance of caution, the District does want to reach out and touch base with you in order to ensure that its understanding of your clarification to our previous correspondence continues to remain accurate, and that the District is thus continuing to fulfill its obligations and duties in ensuring that you are provided with records you desire to review.

Specifically, there is one set of records in which a parent sent a series of emails that discuss his special needs student in great detail. As a part of these emails, the parent also made a number of records requests, both about his student as well as about the special needs methodology that was being used with his student. Eventually, his request broadened to ask for additional records regarding his student, but also to ask for other materials he believed may be related to his student and the use of certain special needs methodologies, including the personnel file and other employment records of certain employees who were working with the student.

As a part of your October 26, 2022 clarification to the District, you specified that you were not seeking "child specific educational records". In reviewing the materials that were submitted to the parent as a part of his request, we have identified several records that we do believe are not child-specific, such as the personnel file and other employment records of the District employee who worked directly with the student in question. Thus, the District believes those records remain responsive to your request and will continue to provide them as a part of an upcoming installment. However, there are additional records, including the logs of services provided for the special needs student, logs pertaining to similar services provided to other students, correspondence between the requestor and/or other parents regarding their special-needs students, and other similar materials that we believe constitute child-specific education records and you are not seeking as a part of your request. In particular, parent correspondence that specifically is addressing a student has been approached differently by administrative and judicial authorities in certain situations in determining whether it constitutes and 'educational record'. Among the considerations that are considered is whether the student can reasonably be identified by a review of the total records provided. Additionally, the District also considers whether the records are irrevocably intertwined in nature. After reviewing these records, the District has identified that the correspondence in which students are directly or indirectly discussed regarding educational services or this specific educational program and methodology, when viewed in total, appears to be part and parcel of the underlying educational records themselves. This is due, in part, but not in all, to the fact that these records were identified, gathered, and provided as a part of a parents perceived advocacy on behalf of their student and child, and that follow up requests for additional records, as well as the follow up correspondence itself and the records and correspondence that were responsive to the parents underlying requests, again, were all generated as a part of the parent's efforts to discuss their student's educational programming and advocate that certain steps be taken for their student.

As noted above, the District does not believe additional clarification is needed at this time but wanted to apprise you of its approach to this particular set of records in case you do believe additional clarification is warranted or have any other questions regarding the above. If you do have any such questions regarding these records or believe additional description may be needed for these records for you to make an appropriate assessment please feel free to let us know.

In the meantime, we will continue processing your request. We do now believe we are approaching the end of your request and anticipate releasing an installment in a few weeks and providing you with the final batch of records within the next few installments, if not sooner.

Thank you.

Sincerely,

Cheri Skutley

Cheri Skutley, CPRO
Records Specialist
Spokane Public Schools
200 North Bernard Street
Spokane, WA 99201
509-354-7332
cheris@spokaneschools.org

To Whom It May Concern:

This email is in response to your request dated November 4, 2021 for public record requests received from January 1, 2010 - November 4, 2021 and responses to these requests.

The District has compiled another installment of responsive records to this request. The responsive records are too large to send via email and have been saved to a thumb drive for you. If you would like the records, the cost is $7.83 to include the cost of the thumb drive, envelope and postage. Once payment has been received by the Administration Cashiers, your requested records will be mailed to you. Please indicate on the check that the payment is for your public records request and mail your payment to Spokane Public Schools, Administration Building, 200 North Bernard Street, Spokane, WA 99201<https://maps.google.com/?q=200+North+Bernard+Street,+Spokane,+WA+99201&entry=gmail&source=g> Attn: Public Records Office.

Please note, under Public Records law, a requestor must claim or review assembled records within thirty days of the agency's notification to him or her that the records are available for inspection or copying. If the requestor fails to claim or review the records within the thirty-day period or make other arrangements, the agency may close the request and re-file the assembled records.

You will see some records have been redacted prior to the release of the records to the original requestor. The Legend of Color-Coded Redactions and release letters to the requestors will contain the specifics on the redactions in each installment released to the original requestors.

Please note, some records are subject to copyright and other protections. They are being provided to you pursuant to RCW 42.56 et seq. However, unauthorized reproduction of the records or use of the records for commercial purposes may subject you to liability.

The District continues to process this request and anticipates the next and possibly the final installment to be released on or before February 20, 2024.

Please note, the retention period for public records requests, according to the Washington Secretary of State's Records Retention Schedule<https://www2.sos.wa.gov/_assets/archives/recordsmanagement/local-government-common-records-retention-schedule-core-v.4.2-(august-2021).pdf>, is two years. The District has produced responsive records which existed at the time your request was received. However, an email archive search was also conducted in response to your request, searching for any additional records that may still exist. Records retrieved from the archive search are included in this installment in files titled "2014 emails", "2015 emails" and "2016 emails". These files only contain requests received by email and responses sent by email. Once you have reviewed these records, if you are not interested in receiving the same type of records from 2017 and 2018, please let us know at your earliest convenience.

Sincerely,

Cheri Skutley

Cheri Skutley, CPRO
Records Specialist
Spokane Public Schools
200 North Bernard Street
Spokane, WA 99201
509-354-7332 Office
509-354-5959 Fax
CheriS@SpokaneSchools.org<mailto:CheriS@SpokaneSchools.org>

"...Just Keep Moving." -Dr. Martin Luther King Jr.

An interim response, stating the request is being processed.

To Whom It May Concern:

This email is in response to your request dated November 4, 2021 for public record requests received from January 1, 2010 - November 4, 2021 and responses to these requests and subsequent clarifications.

The District has compiled another installment of responsive records to this request. The responsive records are too large to send via email and has been saved to a thumb drive for you. If you would like the records, the cost is $8.86 to include the cost of the thumb drive, envelope and postage. Once payment has been received by the Administration Cashiers, your requested records will be mailed to you. Please indicate on the check that the payment is for your public records request and mail your payment to Spokane Public Schools, Administration Building, 200 North Bernard Street, Spokane, WA 99201<https://maps.google.com/?q=200+North+Bernard+Street,+Spokane,+WA+99201&entry=gmail&source=g> Attn: Public Records Office.

Please note, under Public Records law, a requestor must claim or review assembled records within thirty days of the agency's notification to him or her that the records are available for inspection or copying. If the requestor fails to claim or review the records within the thirty-day period or make other arrangements, the agency may close the request and re-file the assembled records.

You will see some records have been redacted prior to the release of the records to the original requestor. The Legend of Color-Coded Redactions and release letters to the requestors will contain the specifics on the redactions in each installment released to the original requestors. Others were released to staff members so additional redactions needed to be applied prior to your release. You will see some records have 2 Redaction Logs for this reason.

Please note, the retention period for public records requests, according to the Washington Secretary of State's Records Retention Schedule<https://www2.sos.wa.gov/_assets/archives/recordsmanagement/local-government-common-records-retention-schedule-core-v.4.2-(august-2021).pdf>, is two years. Please find a copy of a destruction log also attached to the thumb drive. The District has produced responsive records which existed at the time your request was received. However, an email archive search was also conducted in response to your request, searching for any additional records that may still exist. Records retrieved from the archive search are included in this installment in files titled "2017 emails" and "2018 emails".

Pursuant to your October 26, 2023 clarification that you are not seeking child specific educational records, requests for educational records containing information directly related to specific students under the Family Educational Rights and Privacy Act ("FERPA"), as well as other student specific educational records, have been designated as not responsive to your request. For requests in which student records and non student records were requested, the records that did not pertain to the student were provided to you as responsive to this request. No responsive requested records were silently withheld.

This concludes the District's response to this request as the District considers this request to be fulfilled and closed. Please let us know if you believe additional responsive records have not been provided or if we have misunderstood or misinterpreted your request.

Sincerely,

Cheri Skutley

Cheri Skutley, CPRO
Records Specialist
Spokane Public Schools
200 North Bernard Street
Spokane, WA 99201
509-354-7332
cheris@spokaneschools.org