Shotspotter communications
It is a clone of this request.
| Tracking # |
S228280-051522 |
| Submitted | May 13, 2022 |
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Communications
From: Todd Feathers
To Whom It May Concern:
Pursuant to the Oregon Public Records Law, I hereby request the following records:
1) All emails exchanges–including incoming messages, outgoing messages, forwards, and attachments–between the department's chief/commissioner and ShotSpotter representatives since January 1, 2021. ShotSpotter representatives can be identified by searching the department's email system for addresses ending in "@shotspotter.com."
2) All emails exchanges–including incoming messages, outgoing messages, forwards, and attachments–between the department's public information and/or media relations staff members and ShotSpotter representatives since January 1, 2021. ShotSpotter representatives can be identified by searching the department's email system for addresses ending in "@shotspotter.com."
I ask that all fees be waived as I intend to use the requested records to further public understanding of government functions and not for any commercial purpose.
In the event that you choose to withhold or redact the records, I ask that you provide a detailed explanation of the statutory and/or case law upon which each rejection or redaction is based.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.
Sincerely,
Todd Feathers
From: Portland Police Bureau
RE: Public Records Request#: S228280-051522
Dear Todd Feathers,
PAYMENT DUE
The City may be the custodian of at least some of the requested public records and a payment is due to continue processing this request. Please log into the Portland Public Records Request Center to pay these fees.
Fees include research time to locate and analyze the requested records, even if no records are located or if the requested records are determined to be exempt from disclosure. We will not be working on your request until we receive the payment.
Please log in to the Portland Public Records Request Center (copy and right click this link to open it in your browser) and make a payment on this request.
You may pay by electronic check or credit card by going to "My Public Records Request Center" and select "View My Invoices." Then scroll to find your open invoice and select "Make Payment." Follow the screen prompts to make a payment.
Due to the current state of emergency, most City offices are not staffed. Consequently, if you mail a check it could delay the response time and it is preferable that you use the online payment portal to make an electronic payment. However, if you need to mail a check, please reply to this message and ask for the correct address. Please be sure and provide your Reference Number (S228280-051522) on your check.
Please be advised that pursuant to ORS 192.329(3)(b) and (4)(b), your public records request will be closed if payment is not received within sixty (60) days of this invoice.
Sincerely,
PPB Queue
*Please note that you will need to disable your pop-up blocker on your browser's settings in order to make an online payment.
*Please see this Answer for more information: A006257-010816 If you are having technical difficulties with the website, please contact the website administrator by phone or email. (503) 823-6040 or prrhelp@portlandoregon.gov
From: Portland Police Bureau
RE: Police General Records Request of May 15, 2022 Reference # S228280-051522
Dear Todd,
The City received a Public Records Request from you on May 15, 2022 for the following:
"To Whom It May Concern:
Pursuant to the Oregon Public Records Law, I hereby request the following records:
1) All emails exchanges–including incoming messages, outgoing messages, forwards, and attachments–between the department's chief/commissioner and ShotSpotter representatives since January 1, 2021. ShotSpotter representatives can be identified by searching the department's email system for addresses ending in "@shotspotter.com."
2) All emails exchanges–including incoming messages, outgoing messages, forwards, and attachments–between the department's public information and/or media relations staff members and ShotSpotter representatives since January 1, 2021. ShotSpotter representatives can be identified by searching the department's email system for addresses ending in "@shotspotter.com."
I ask that all fees be waived as I intend to use the requested records to further public understanding of government functions and not for any commercial purpose.
In the event that you choose to withhold or redact the records, I ask that you provide a detailed explanation of the statutory and/or case law upon which each rejection or redaction is based.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.
Sincerely,
Todd Feathers
Upload documents directly: https://www.muckrock.com/
You have requested a fee waiver from the City of Portland for the fees associated with your public records request. The City requests the following information to evaluate your fee waiver request:
1) How do you or your organization intend to use the information? (Please answer regarding the specific information requested as opposed to speaking generally regarding information on the general topic requested);
2) How will the information benefit the wider public? (Please explain how this specific information assists the public given the information already provided to the public on this topic);
3) How do you or your organization intend to disseminate the information to the wider public?
Without responses to all 3 of these questions it may be difficult, or even impossible, to assess whether the requested disclosure is in the public interest because it will primarily benefit the public.
Please also bear in mind that the Bureau providing the records must weigh the public's interest in disclosure against the cost to the public of fulfilling the request without reimbursement. As part of that balancing of interests, the City may consider the volume of the records requested. Please discuss whether a more narrowly tailored, and thus less expensive, request could equally meet the public interest.
Please note that if you have already made a payment on this request, we will be unable to provide you with a refund. If you have any questions regarding your fee waiver, please call (503) 823-0708. Be sure to leave your reference number when you leave a voicemail.
Sincerely,
PPB Queue
If you are having technical difficulties with the website, please contact the website administrator by phone or email. (503) 823-6040 or prrhelp@portlandoregon.gov (mailto:prrhelp@portlandoregon.gov)
From: Portland Police Bureau
Dear Todd:
The City of Portland acknowledges receipt of your Public Records Request. Your request was received in this office on May 15, 2022 and given the reference number S228280-051522 for tracking purposes.
Record Requested: To Whom It May Concern:
Pursuant to the Oregon Public Records Law, I hereby request the following records:
1) All emails exchanges–including incoming messages, outgoing messages, forwards, and attachments–between the department's chief/commissioner and ShotSpotter representatives since January 1, 2021. ShotSpotter representatives can be identified by searching the department's email system for addresses ending in "@shotspotter.com."
2) All emails exchanges–including incoming messages, outgoing messages, forwards, and attachments–between the department's public information and/or media relations staff members and ShotSpotter representatives since January 1, 2021. ShotSpotter representatives can be identified by searching the department's email system for addresses ending in "@shotspotter.com."
I ask that all fees be waived as I intend to use the requested records to further public understanding of government functions and not for any commercial purpose.
In the event that you choose to withhold or redact the records, I ask that you provide a detailed explanation of the statutory and/or case law upon which each rejection or redaction is based.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.
Sincerely,
Todd Feathers
Upload documents directly: https://www.muckrock.com/
At this time, the City is uncertain whether it is the custodian of the requested record. The City will review your request to determine if it has responsive records. The City will then gather an estimate of the costs to provide copies of requested public records for which the City does not claim an exemption from disclosure. The City is permitted to charge its actual costs to provide records. Fees include research time to locate and analyze the requested records, even if no records are located or if the requested records are determined to be exempt from disclosure.
Please be advised that a pre-payment from you may be required. If a pre-payment is required, you will receive a separate notice with instructions. You may click here to access the payments page.
You can monitor the progress of your request at the link below. Responding to individual inquires by phone or email diverts the staff from responding to requests and may further delay your receipt of records. Thank you for using the Portland Public Records Request Center. Please note that the Police Bureau is currently experiencing a significant backlog of public records requests (both electronic and hardcopy requests). Please expect your request to take up to 12 weeks to be processed. For status updates concerning your public records request please refer to the Portland Public Records Request Center via the link below. While we cannot expedite every request, if you have an urgent need for the record such as a court date or an issue involving identity theft, please call the Police Bureau directly at (503) 823-0756. Thank you for your patience.
From: Todd Feathers
Hello,
Please find my answers to your questions regarding my request for a fee waiver:
1) How do you or your organization intend to use the information? (Please answer regarding the specific information requested as opposed to speaking generally regarding information on the general topic requested);
I am a journalist employed by The Markup, a nonprofit newsroom with national circulation. I intend to use the requested records to publish articles that further the public's understanding of government functions, in this case, the police bureau's use and/or consideration of a policing tool.
2) How will the information benefit the wider public? (Please explain how this specific information assists the public given the information already provided to the public on this topic);
The policing tool in question would be funded by taxpayers and used on citizens of Portland therefore any further information about its use and efficacy will benefit the taxpayers and their elected representatives.
3) How do you or your organization intend to disseminate the information to the wider public?
As previously stated, I'm a journalist employed by The Markup. We will publish articles based on the requested records on our website.
Todd
From: Portland Police Bureau
RE: Public Records Request#: S228280-051522
Dear Todd Feathers,
PAYMENT DUE
The City may be the custodian of at least some of the requested public records and a payment is due to continue processing this request. Please log into the Portland Public Records Request Center to pay these fees.
Fees include research time to locate and analyze the requested records, even if no records are located or if the requested records are determined to be exempt from disclosure. We will not be working on your request until we receive the payment.
Please log in to the Portland Public Records Request Center (copy and right click this link to open it in your browser) and make a payment on this request.
You may pay by electronic check or credit card by going to "My Public Records Request Center" and select "View My Invoices." Then scroll to find your open invoice and select "Make Payment." Follow the screen prompts to make a payment.
Due to the current state of emergency, most City offices are not staffed. Consequently, if you mail a check it could delay the response time and it is preferable that you use the online payment portal to make an electronic payment. However, if you need to mail a check, please reply to this message and ask for the correct address. Please be sure and provide your Reference Number (S228280-051522) on your check.
Please be advised that pursuant to ORS 192.329(3)(b) and (4)(b), your public records request will be closed if payment is not received within sixty (60) days of this invoice.
Sincerely,
Austin Axelrod
Portland Police-Digital/Public Records (He/Him)
*Please note that you will need to disable your pop-up blocker on your browser's settings in order to make an online payment.
*Please see this Answer for more information: A006257-010816 If you are having technical difficulties with the website, please contact the website administrator by phone or email. (503) 823-6040 or prrhelp@portlandoregon.gov
From: Portland Police Bureau
--- Please respond above this line ---
RE: Police General Records Request of May 15, 2022 Reference #S228280-051522
Dear Todd,
The City received a Public Records Request from you on May 15, 2022 for the following: "To Whom It May Concern:
Pursuant to the Oregon Public Records Law, I hereby request the following records:
1) All emails exchanges–including incoming messages, outgoing messages, forwards, and attachments–between the department's chief/commissioner and ShotSpotter representatives since January 1, 2021. ShotSpotter representatives can be identified by searching the department's email system for addresses ending in "@shotspotter.com."
2) All emails exchanges–including incoming messages, outgoing messages, forwards, and attachments–between the department's public information and/or media relations staff members and ShotSpotter representatives since January 1, 2021. ShotSpotter representatives can be identified by searching the department's email system for addresses ending in "@shotspotter.com."
I ask that all fees be waived as I intend to use the requested records to further public understanding of government functions and not for any commercial purpose.
In the event that you choose to withhold or redact the records, I ask that you provide a detailed explanation of the statutory and/or case law upon which each rejection or redaction is based.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.
Sincerely,
Todd Feathers
Upload documents directly: https://www.muckrock.com/
The City may be the custodian of at least some of the requested public records and the estimated fees are reflected on the invoice. 15 business days after the deposit is paid, the records will be ready. However, they will not be provided until the final amount is paid. If the final amount incurred is less than the estimate, you will only be charged actual costs. If the work significantly exceeds the estimate, the City will contact you with a new estimate. To confirm, we are searching the following locations: Email (Includes archives): All PPB for the following search terms: "@shotspotter.com" and date range: 01/01/2021 to 05/15/2022. If this search is incorrect or you would like to make any changes, please notify us immediately. If you do not make changes, paying the estimate is confirmation of these proposed search parameters.
The requested email search will be conducted on PPB's mail server which can search multiple email accounts with a single search and without identifying specific accounts. However, because of space limitations, PPB employees must archive their individual accounts therefore moving the mail to an archive file. Archive files cannot be searched en masse. If you want a search of archived content, you must identify the individual email account to be searched and an estimate to search that account's archive will be provided.
By paying the 50% deposit, you are confirming this estimate and agreeing to pay the cost of fulfilling this public records request according to the conditions set forth by the City. The costs may include the cost of locating records, reviewing records to redact exempt material, supervising the inspection of records, copying records, certifying records and mailing records, including the cost of searching for records. We will not be working on your request until we receive the 50% deposit.
Please reply to this message or log in to the Portland Public Records Request Center and indicate that you agree to pay the estimate. You may pay by electronic check or credit card by going to "My Public Records Request Center" and select "View My Payments". Then scroll to find an invoice in the status of "payment pending" and select "Make Payment". Follow the screen prompts to make a payment. Alternatively, you may mail a check made payable to "The City of Portland". Please be sure and provide the Record Request Reference number (S228280-051522) on your check and mail it to:
Portland Police Bureau
1111 SW 2nd Ave Rm.1126
Portland, OR 97204
Please note that you will need to disable your pop-up blocker in your browser settings in order to make an online payment.
Sincerely,
Austin Axelrod
Portland Police-Digital/Public Records (He/Him) 503-823-0265
If you are having technical difficulties with the website, please contact the website administrator by phone or email. (503) 823-6040 or prrhelp@portlandoregon.gov
From: Todd Feathers
To Whom It May Concern:
Please find enclosed a check for $181.99 to satisfy the fee associated with the attached public records request.
Thank you.
Portland Police Bureau
Records Division
Room 1126
1111 SW 2nd Avenue
Portland, OR 97204
From: Todd Feathers
Hello Austin,
Thank you for your response. A check for the deposit amount is in the mail and you should receive it shortly. If you could send me a message confirming receipt of it, I'd appreciate it.
I also wanted to clarify the parameters of the mail server search: All PPB employees (no archived email) for messages to/from addresses ending in "@shotspotter.com" between 01/01/2021 and 05/15/2022. This should include any attachments to responsive emails as well.
Appreciate the help!
Todd
From: Portland Police Bureau
RE: Public Records Request#: S228280-051522
Dear Todd Feathers,
We have received your payment on invoice number INV22-S228280-1 of $ on 08/02/2022 for Request #S228280-051522.
Payment Date Payment Method Payment Amount
8/2/2022 Check $181.99
Your confirmation# is INV22-S228280-1.
If you are paying the estimate or prepayment, we will place your request in the queue and it will be processed in the order it was received. Once we have gathered responsive, non-exempt documents, a final statement of the remaining balance owed will be sent to you. This amount may change from the estimate depending on how much time and labor is actually spent on your request. Full payment is required before we release the records to you.
If you are making your final payment, we will contact you once your request is fulfilled and the documents are available for you online at " My Public Records Request Center".
Sincerely,
The City of Portland
From: Portland Police Bureau
--- Please respond above this line ---
RE: Police General Records Request of May 15, 2022 Reference # S228280-051522
Dear Todd,
The City received a Public Records Request from you on May 15, 2022 for the following: "To Whom It May Concern:
Pursuant to the Oregon Public Records Law, I hereby request the following records:
1) All emails exchanges–including incoming messages, outgoing messages, forwards, and attachments–between the department's chief/commissioner and ShotSpotter representatives since January 1, 2021. ShotSpotter representatives can be identified by searching the department's email system for addresses ending in "@shotspotter.com."
2) All emails exchanges–including incoming messages, outgoing messages, forwards, and attachments–between the department's public information and/or media relations staff members and ShotSpotter representatives since January 1, 2021. ShotSpotter representatives can be identified by searching the department's email system for addresses ending in "@shotspotter.com."
I ask that all fees be waived as I intend to use the requested records to further public understanding of government functions and not for any commercial purpose.
In the event that you choose to withhold or redact the records, I ask that you provide a detailed explanation of the statutory and/or case law upon which each rejection or redaction is based.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.
Sincerely,
Todd Feathers
Upload documents directly: https://www.muckrock.com/
The requested records are attached or available online at the Portland Public Records Request Center by going to "My Public Records Request Center" - "View My Requests" - and clicking the button "View Files." Some of the record may contain redactions. These records are redacted under ORS 192.355(9). You paid the full amount on your invoice $181.99 the request actually took about 2.5 hours @48.53. So the actual cost should have been $121.33. Fee waiver was approved @25%.
Amount with Fee waiver $90.99.
You will receive a refund of $91.
Please note, if you have been provided with emails or text messages as a part of your request, they may have been converted to Greenwich Mean Time (GMT). Additionally, please note that if your search is pulling emails from a global address list, only current employees in that global address list will be included. Global address lists do not contain emails of departed employees.
The City now considers your request fulfilled and it will be closed. Please note, messages sent on closed requests will not be monitored.
Sincerely,
Austin Axelrod
Portland Police-Digital/Public Records (He/Him) 503-823-0265 If you are having technical difficulties with the website, please contact the website administrator by phone or email. (503) 823-6040 or prrhelp@portlandoregon.gov
From: Portland Police Bureau
RE: Public Records Request#: S228280-051522
Dear Todd Feathers,
We have begun processing your refund invoice number INV22-S228280-1 of $ on 10/25/2022 for Request #S228280-051522.
Refund Date Refund Method Refund Amount
10/25/2022 Check $91.00
Your confirmation# is INV22-S228280-1.
The refund may not appear on your credit card statement until the next billing cycle. Thank you for your patience.
Sincerely,
The City of Portland
From: Portland Police Bureau
RE: Public Records Request#: S228280-051522
Dear Todd Feathers,
We have begun processing your refund invoice number INV22-S228280-1 of $ on 10/25/2022 for Request #S228280-051522.
Refund Date Refund Method Refund Amount
10/25/2022 Check $91.00
10/25/2022 Check $91.00
Your confirmation# is INV22-S228280-1.
The refund may not appear on your credit card statement until the next billing cycle. Thank you for your patience.
Sincerely,
The City of Portland
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