Sen. Baumgardner Colorado Open Records Law Request

Mr. Kasper:

Attached is the response to your May 10, 2017, "Colorado Open Records Act"
requests to Colorado State Senators Jerry Sonnenberg, Randy Baumgardner,
Vicki Marble, and John Cooke. If you would like the original letter,
please provide an address to which it should be mailed.

Please note, I am out of the office from May 16- 20, 2017. If you need
assistance during that period, please contact the main number for the
Office of Legislative Legal Services and you will be directed to another
staff member.

Thank you,
Kate
Kate Meyer
Senior Attorney
Office of Legislative Legal Services
State Capitol, Room 091
200 East Colfax Avenue
Denver, CO 80203
Direct Tel.: (303) 866-4348
I am out of the office from May 16, 2017, through May 20, 2017.

Dear Mr. Kasper:

It was nice speaking with you yesterday. As we discussed, we are in
receipt of your payment for the administrative search-and-retrieval fee in
connection with the May 10, 2017, Colorado Open Records Act ("CORA")
requests to Senators Randy Baumgardner, Jerry Sonnenberg, Vicki Marble,
and John Cooke.

To follow up on the status update in the voicemail I left you earlier this
afternoon:

We are currently reviewing Senator Sonnenberg's records and will provide
them to you as soon as possible.

Senator Cooke has commenced retrieving records in response to the request,
but it appears that his initial estimate for the time needed to retrieve
and review records was insufficient. We are reviewing and will be
providing the public records retrieved thus far (i.e., those retrieved
after the preliminary time estimate of 1.16 hours), but Senator Cooke
estimates that one additional hour of time will be required to retrieve
and review the remaining records. If you wish to have Senator Cooke
proceed with the retrieval of the remainder of the documents, please remit
payment of $30 to this office (once again, if by check, please make the
check out to State of Colorado). Upon receipt of that payment, Senator
Cooke will be notified and will review and retrieve the remaining records.

Senators Baumgardner and Marble and their staff members are currently
unavailable as it is the legislative interim and their offices are closed.
Under II.D.3. of the Policies, Senators Baumgardner and Marble will need
more time to produce the records responsive to your request. We anticipate
that Senator Baumgardner's office will be able to provide the public
records to you next week and that Senator Marble's office will be able to
provide the public records to you during the week of June 5, 2017.

Please call or email me with any questions or concerns.

Thank you very much,
Kate
Kate Meyer
Senior Attorney
Office of Legislative Legal Services
State Capitol, Room 091
200 East Colfax Avenue
Denver, CO 80203
Direct Tel.: (303) 866-4348
Mobile (text): (720) 363-1597

Hi, Mr. Kasper:

I hope you're well. In a moment, I'll be e-mailing you the documents
provided in response to your May 10, 2017, Colorado Open Records Act
request to Senator Randy Baumgardner. Because of the file sizes, I need to
send the records via three separate emails, with each email attaching a
different set of responsive documents. If you do not receive one or more
of the three emails that follow this one, or experience any difficulties
with the attachments, please notify me so that we can arrange an
alternative method of getting you the documents.

As I indicated previously, the actual time spent to review and retrieve
the records in this matter fell below the original estimate. Specifically,
the initial estimate was 11.25 hours (and a resulting fee of $307.50). The
actual time spent was 9.5 hours. Accordingly, you are owed a refund of
$52.50 for the difference of 1.75 hours. As we discussed, you may wish to
apply this refund to the supplemental fee required to review and retrieve
the remaining document in your similar CORA request to Senator John Cooke.
I'll call you this Friday (June 16th) to see how you'd like to proceed.

Thanks very much,
Kate
Kate Meyer
Senior Attorney
Office of Legislative Legal Services
State Capitol, Room 091
200 East Colfax Avenue
Denver, CO 80203
Direct Tel.: (303) 866-4348
Mobile (text): (720) 363-1597

Hi, Matt-

To follow up on the voicemails I left you last week and this morning, I'm
writing in regard to your May 10, 2017, "Colorado Open Records Act"
requests to four Colorado State Senators. I still need direction from you
regarding two of the requests.

Status update of your four requests:
Senator Jerry Sonnenberg: Records emailed to you on June 9, 2017. (Request
complete)
Senator Vicki Marble: Records emailed to you on June 22, 2017. (Request
complete)
Senator Randy Baumgardner: Records emailed to you on June 13, 2017. ***SEE
BELOW.
Senator John Cooke: Records emailed to you on June 6, 2017. ***SEE BELOW.

***DIRECTION NEEDED:
Refund of initial fee paid (Baumgardner)? As you know, for the Baumgardner
request, the actual time spent to review and retrieve the records in this
matter fell below the original estimate. Specifically, the initial
estimate was 11.25 hours (and a resulting fee of $307.50). The actual time
spent was 9.5 hours. Accordingly, you are owed a refund of $52.50 for the
difference of 1.75 hours. As we previously discussed, you may wish to
apply this refund to the supplemental fee required to review and retrieve
the remaining document in your similar CORA request to Senator John Cooke,
If you do, in fact, wish to proceed with obtaining those documents. Unless
you let me know otherwise by COB tomorrow, June 23, 2017, we will mail you
a check in the amount of $52.50 for the refund due to you in this matter.
Additional documents/supplemental fee required (Cooke)? As you are aware,
the initial estimate for the Cooke documents was much lower than the time
that will be necessary to retrieve and review all of the documents that
may be responsive to your request. You have already received documents
covered by the amount of your initial fee payment (i.e., $4.80, or 70
minutes' worth of research and retrieval). The amount of time estimated to
retrieve and review the remaining documents is an additional 8.3 hours,
which results in a supplemental fee of $249.00. (If you timely elect to
apply your Baumgardner refund to this amount, the total you need to pay is
$196.50. But again, you need to let me know by COB tomorrow if this is how
you want to move forward.) If we do not receive the applicable payment for
the remaining documents in the Cooke request by Friday, July 14th, 2017,
we will consider this matter closed.

Please call or email me at your earliest convenience to discuss;
otherwise, we will proceed as described above.

Thanks so much,
Kate
Kate Meyer
Senior Attorney
Office of Legislative Legal Services
State Capitol, Room 091
200 East Colfax Avenue
Denver, CO 80203
Direct Tel.: (303) 866-4348
Mobile (text): (720) 363-1597