Electronic Communications Records Request

To Whom It May Concern:

Pursuant to the Colorado Open Records Act, we hereby request the following records:

Copies of any and all electronic communications or correspondence received by, transmitted from, or held by Colorado Special District "Prairie View Ranch Water District, LLC" Colorado DOLA ID# 65978 ("the District") ( https://dola.colorado.gov/dlg_portal/filings.jsf?id=65978 ) that are subject to Colorado Open Records Act (CORA). These documents and records shall be collectively referred to as "Materials". The type of the Materials shall include but not be limited to emails, text messages, voice messages, instant messages, and shall include any and all attachments, forwards, and files that were originally included with the Materials.

This request shall include any and all Materials regarding District business, operations and finances and assets, including but not limited to: Elections, election results, cancellation of elections, water tap fees, plant investment fees, Colorado Certified Water Professional, Certified Operator, water softeners, reverse osmosis, sediment filters, water pumps, pump house, storage tanks, sanitation, chlorine, water treatment, chemistry, water samples, Colorado Department Of Public Health, maintenance, inspections and Sanitary Surveys, construction and construction equipment, water rights, and the water wells having Colorado Division of Water Resources Final Permit numbers 1253-RFP, 1254-RFP and 1255-RFP. Materials shall include exchanges between the District's Board members including Daniel Harrison, and the District's subcontractors and service providers, including the business entity known as "Harrison Homes Inc" or "Harrison Homes LLC" having CO Secretary Of State business entity ID# 20181519933

This request shall also include any and all Materials involving business and/or transactions with the similarly-named yet distinct business entity "Prairie View Ranch Water District LLC" having CO Secretary Of State business entity ID# 20041352078.

This request shall also include any and all Materials involving the entity(ies) "G&P Enterprises" referred to in the document "RULES and REGULATIONS FOR WATER SERVICE" with heading "Prairie View Ranch Water District LLC 2015-2016" (attached to this request for reference).

The Produced materials shall be Transmitted in standard, searchable, sortable format whenever possible. If Materials which have been deleted can be un-deleted or otherwise recovered or restored, such as from an internet backup, court order, or subpoena, the Materials shall also be IN-scope of this request.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

As of the date of this request, the District does not have a written and published CORA Policy on file viewable to the Public in order to notify the Public in advance of the fees, therefore the District cannot charge fees for production or transmission of the requested Materials. The following URL links to a PDF document from the law offices of Seter & Vander Wall, P.C. explaining the essentials of how CORA law applies to Special Districts: https://svwpc.com/wp-content/uploads/2016/08/CORA-Webinar-re-HB-14-1193-Seter-and-Vander-Wall-PC.pdf

In the unlikely case that there is a valid CORA Policy published and viewable to the Public prior to this request, we would be grateful if you would provide a total cost for the records retrieval. We would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. We look forward to receiving your response to this request within 30 days.

Sincerely,

Parties concerned with CO Public Water System ID# CO0144621

To Whom It May Concern:

Pursuant to the Colorado Open Records Act, we hereby request the following records:

Copies of any and all electronic communications or correspondence received by, transmitted from, or held by Colorado Special District "Prairie View Ranch Water District, LLC" Colorado DOLA ID# 65978 ("the District") ( https://dola.colorado.gov/dlg_portal/filings.jsf?id=65978 ) that are subject to Colorado Open Records Act (CORA). These documents and records shall be collectively referred to as "Materials". The type of the Materials shall include but not be limited to emails, text messages, voice messages, instant messages, and shall include any and all attachments, forwards, and files that were originally included with the Materials.

This request shall include any and all Materials regarding District business, operations and finances and assets, including but not limited to: Elections, election results, cancellation of elections, water tap fees, plant investment fees, Colorado Certified Water Professional, Certified Operator, water softeners, reverse osmosis, sediment filters, water pumps, pump house, storage tanks, sanitation, chlorine, water treatment, chemistry, water samples, Colorado Department Of Public Health, maintenance, inspections and Sanitary Surveys, construction and construction equipment, water rights, and the water wells having Colorado Division of Water Resources Final Permit numbers 1253-RFP, 1254-RFP and 1255-RFP. Materials shall include exchanges between the District's Board members including Daniel Harrison, and the District's subcontractors and service providers, including the business entity known as "Harrison Homes Inc" or "Harrison Homes LLC" having CO Secretary Of State business entity ID# 20181519933

This request shall also include any and all Materials involving business and/or transactions with the similarly-named yet distinct business entity "Prairie View Ranch Water District LLC" having CO Secretary Of State business entity ID# 20041352078.

This request shall also include any and all Materials involving the entity(ies) "G&P Enterprises" referred to in the document "RULES and REGULATIONS FOR WATER SERVICE" with heading "Prairie View Ranch Water District LLC 2015-2016" (attached to this request for reference).

The Produced materials shall be Transmitted in standard, searchable, sortable format whenever possible. If Materials which have been deleted can be un-deleted or otherwise recovered or restored, such as from an internet backup, court order, or subpoena, the Materials shall also be IN-scope of this request.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

As of the date of this request, the District does not have a written and published CORA Policy on file viewable to the Public in order to notify the Public in advance of the fees, therefore the District cannot charge fees for production or transmission of the requested Materials. The following URL links to a PDF document from the law offices of Seter & Vander Wall, P.C. explaining the essentials of how CORA law applies to Special Districts: https://svwpc.com/wp-content/uploads/2016/08/CORA-Webinar-re-HB-14-1193-Seter-and-Vander-Wall-PC.pdf

In the unlikely case that there is a valid CORA Policy published and viewable to the Public prior to this request, we would be grateful if you would provide a total cost for the records retrieval. We would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. We look forward to receiving your response to this request within 30 days.

Sincerely,

Parties concerned with CO Public Water System ID# CO0144621

Dear Records Custodian,
The alternate email contact that you provided has not acknowledged receipt of our inquiry after 3 working days.

The Local Government agency "Prairie View Ranch Water District, LLC" is not exempt from the Colorado Open Records Act.
https://leg.colorado.gov/sites/default/files/colorado-open-records-act-cora.pdf
"If a court determines that a custodian of a public record has improperly denied the right of inspection of a public record under CORA, the court must award court costs and reasonable attorney fees to the prevailing party. If a person willfully and knowingly violates CORA, the person commits a misdemeanor punishable by a fine of not more than $100, imprisonment in county jail for not more than 90 days, or both."

We ask that you please provide the requested records as soon as possible.
Thank you.

We are in receipt of your acknowledgement of this request. Thank you for your assistance.

Good morning,
Pursuant to C.R.R. Section 24-72-203(3)(a), we kindly ask that the Records Custodian provide a date & hour upon which the requested documents will become available.

Thank you.

Good morning,
Pursuant to C.R.S. Section 24-72-203(3)(a), we once more ask that the Records Custodian provide a date & hour upon which the requested Materials will be made available to the Public.

Thank you.

To whom it may concern,

On August 5, we requested a date/time for the Materials to be made available. The reply from your Agency's legal counsel was:

"I no longer represent the Prairie View Ranch Water District."

The Agency acknowledged the CORA requests on July 6. Colorado law requires records be produced no later than 10 working days after a valid request is submitted.
Pursuant to C.R.S. Section 24-72-203(3)(a), we once more ask that the Records Custodian provide a date & hour upon which the requested Materials will be made available to the Public.

Thank you.

Good morning,

The Records Custodian quoted us "a week" to copy and transmit the materials. The 7 working days have elapsed and the Materials are overdue. We insist that the Agency produce and transmit the Materials within 5 working days. The Agency's records are Public property which must not be concealed, altered or destroyed.

If the Materials are not transmitted by Friday Aug 27 , we will be forced to seek remedy in District Court.

Thank you.

Thank you Mr. Morehead. These appear to be the Materials from the "Election" records request (one of four outstanding CORA requests). We will transfer the attached PDF files to the Elections request and mark the request as satisfied. However, the request in this email thread is for "Electronic Communications" and is still outstanding and overdue.

The nature of the Communications request is non-financial, and we notice you are a finance specialist, so this Communications records request may not be one that you are assisting the Agency with. If you are not assisting with this Communications request, please let us know at your earliest convenience so we may resume correspondence with the Agency itself.
The substance of original request is as follows:

"Copies of any and all electronic communications or correspondence received by, transmitted from, or held by Colorado Special District "Prairie View Ranch Water District, LLC" Colorado DOLA ID# 65978 ("the District") ( https://dola.colorado.gov/dlg_portal/filings.jsf?id=65978 ) that are subject to Colorado Open Records Act (CORA). These documents and records shall be collectively referred to as "Materials". The type of the Materials shall include but not be limited to emails, text messages, voice messages, instant messages, and shall include any and all attachments, forwards, and files that were originally included with the Materials.

This request shall include any and all Materials regarding District business, operations and finances and assets, including but not limited to: Elections, election results, cancellation of elections, water tap fees, plant investment fees, Colorado Certified Water Professional, Certified Operator, water softeners, reverse osmosis, sediment filters, water pumps, pump house, storage tanks, sanitation, chlorine, water treatment, chemistry, water samples, Colorado Department Of Public Health, maintenance, inspections and Sanitary Surveys, construction and construction equipment, water rights, and the water wells having Colorado Division of Water Resources Final Permit numbers 1253-RFP, 1254-RFP and 1255-RFP. Materials shall include exchanges between the District's Board members including Daniel Harrison, and the District's subcontractors and service providers, including the business entity known as "Harrison Homes Inc" or "Harrison Homes LLC" having CO Secretary Of State business entity ID# 20181519933

This request shall also include any and all Materials involving business and/or transactions with the similarly-named yet distinct business entity "Prairie View Ranch Water District LLC" having CO Secretary Of State business entity ID# 20041352078.

This request shall also include any and all Materials involving the entity(ies) "G&P Enterprises" referred to in the document "RULES and REGULATIONS FOR WATER SERVICE" with heading "Prairie View Ranch Water District LLC 2015-2016" (attached to this request for reference).

The Produced materials shall be Transmitted in standard, searchable, sortable format whenever possible. If Materials which have been deleted can be un-deleted or otherwise recovered or restored, such as from an internet backup, court order, or subpoena, the Materials shall also be IN-scope of this request. "

Thank you for your assistance.

Good morning,

On August 9, the Records Custodian quoted us "a week" to copy and transmit the materials. The 7 working days have elapsed and the Materials are overdue. Pursuant to C.R.R. Section 24-72-203(3)(a), we ask for a firm date/hour upon which the Materials will be transmitted.

Thank you.

To Whom It May Concern:

Pursuant to the Colorado Open Records Act, we request the following records:

Copies of any and all email correspondence received by, transmitted from, or stored by "prairieviewranch@gmail.com" and "prairieviewranchwaterdistrict@gmail.com" that are subject to Colorado Open Records Act (CORA). These documents and records shall be collectively referred to as "Materials". The type of the Materials shall include but not be limited to emails, attachments, forwards, and files that were included as part of correspondence..

This request shall include any and all Materials regarding District business, operations and finances and assets, including but not limited to: Water tap fees, plant investment fees, Colorado Certified Water Professional, Certified Operator, water softeners, reverse osmosis, sediment filters, water pumps, pump house, storage tanks, sanitation, chlorine, water treatment, chemistry, water samples, Colorado Department Of Public Health, maintenance, inspections and Sanitary Surveys, construction and construction equipment, water rights, and the water wells having Colorado Division of Water Resources Final Permit numbers 1253-RFP, 1254-RFP and 1255-RFP. Materials shall include exchanges between the District's Board members including Daniel Harrison, and the District's subcontractors and service providers, including the business entity known as "Harrison Homes Inc" or "Harrison Homes LLC" having CO Secretary Of State business entity ID# 20181519933

This request shall also include any and all Materials involving business and/or transactions with the similarly-named yet distinct business entity "Prairie View Ranch Water District LLC" having CO Secretary Of State business entity ID# 20041352078.

This request shall also include any and all Materials involving the entity(ies) "G&P Enterprises" referred to in the document "RULES and REGULATIONS FOR WATER SERVICE" with heading "Prairie View Ranch Water District LLC 2015-2016".

The Produced materials shall be Transmitted in standard, searchable, sortable format whenever possible.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

Thank you in advance for your anticipated cooperation in this matter. We look forward to receiving your response to this request within 3 business days.

Sincerely,

Parties concerned with CO Public Water System ID# CO0144621

To Whom It May Concern:

Pursuant to the Colorado Open Records Act, we request the following records:

Copies of any and all email correspondence received by, transmitted from, or stored by "prairieviewranch@gmail.com" and "prairieviewranchwaterdistrict@gmail.com" that are subject to Colorado Open Records Act (CORA). These documents and records shall be collectively referred to as "Materials". The type of the Materials shall include but not be limited to emails, attachments, forwards, and files that were included as part of correspondence..

This request shall include any and all Materials regarding District business, operations and finances and assets, including but not limited to: Water tap fees, plant investment fees, Colorado Certified Water Professional, Certified Operator, water softeners, reverse osmosis, sediment filters, water pumps, pump house, storage tanks, sanitation, chlorine, water treatment, chemistry, water samples, Colorado Department Of Public Health, maintenance, inspections and Sanitary Surveys, construction and construction equipment, water rights, and the water wells having Colorado Division of Water Resources Final Permit numbers 1253-RFP, 1254-RFP and 1255-RFP. Materials shall include exchanges between the District's Board members including Daniel Harrison, and the District's subcontractors and service providers, including the business entity known as "Harrison Homes Inc" or "Harrison Homes LLC" having CO Secretary Of State business entity ID# 20181519933

This request shall also include any and all Materials involving business and/or transactions with the similarly-named yet distinct business entity "Prairie View Ranch Water District LLC" having CO Secretary Of State business entity ID# 20041352078.

This request shall also include any and all Materials involving the entity(ies) "G&P Enterprises" referred to in the document "RULES and REGULATIONS FOR WATER SERVICE" with heading "Prairie View Ranch Water District LLC 2015-2016".

The Produced materials shall be Transmitted in standard, searchable, sortable format whenever possible.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

Thank you in advance for your anticipated cooperation in this matter. We look forward to receiving your response to this request within 3 business days.

Sincerely,

Parties concerned with CO Public Water System ID# CO0144621

Any assistance in contacting the individuals who are in possession of "prairieviewranch@gmail.com" and "prairieviewranchwaterdistrict@gmail.com" would be greatly appreciated. These email addresses are subject to Colorado Open Records Act. The former is still actively sending emails to Prairie View Ranch Water District customers, but the emails are not being sent by any of the District's directors or assigns.

One of the new District directors was contacted, and they confirmed that they do not have access to either of the email addresses that were previously used by the District.

Would the person(s) checking this email address please provide a telephone number where you can be contacted?
The Google account "prairieviewranch@gmail.com" is property of Prairie View Ranch Water District, but the current administrative contact for the District confirms that they are not currently able to access the account.

Thank you.

Would the person(s) checking this email address please provide a telephone number where you can be contacted?
The Google account "prairieviewranchwaterdistrict@gmail.com" is property of Prairie View Ranch Water District, but the current administrative contact for the District confirms that they are not currently able to access the account.

Thank you.