A Copy of Bid Submission and Executed Contract

T. McElwee filed this request with the Office of the Comptroller of New York City of New York City, NY.
Submitted Nov. 19, 2019
Status
Completed

Communications

From: T. McElwee

Subject: New York Freedom of Information Law Request: A Copy of Bid Submission and Executed Contract

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To Whom It May Concern:

Pursuant to the New York Freedom of Information Law, I hereby request the following records:

A copy of the last approved bid submission documents and executed contract associated with the following vendor information from the CheckbookNYC.com database:

Vendor: Corporate Transportation Group Ltd
Agency: Board Of Elections
Contract ID: CT100320181418289
Version Number: 10
Purpose: Car Service For Employees
Award Method: Competitive Sealed Bidding
Start date: 01/01/2018
End Date: 12/31/2021
PIN: 3201820215
Registration date: 03/08/2018
Expense Category: Transportation Expenditures

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

T. McElwee

From: Office of the Comptroller of New York City

Subject: RE: New York Freedom of Information Law Request: A Copy of Bid Submission and Executed Contract

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Your Freedom of Information Law (FOIL) request for "the last approved bid submission documents and executed contract associated with . . . Contract ID: CT100320181418289" is granted in part and denied in part. Your request for the executed contract number 20181418289 is granted. Your request for "the last approved bid submission documents" is denied because it fails to reasonably describe the records sought. N.Y. Public Officers Law § 89(3)(a) requires that a FOIL request "reasonably describe" the records sought. To deny a request on the ground that it fails to reasonably describe the requested records, an agency must establish that "the descriptions were insufficient for purposes of locating and identifying the documents sought." Konigsberg v. Coughlin, 68 N.Y.2d 245, 249 (1986). Your request is "insufficient for the purposes of locating and identifying the records sought." Id. It is not clear which bid documents would or would not be "last approved." Nevertheless, I am providing you with a copy of all bid related documents that are in the agency's possession just in case these documents are responsive to your request. If you seek additional bid related documents, you should consider submitting a request to the Board of Elections.

Due to the file size, the documents cannot be emailed. You may download the responsive documents using the following link: https://nyccomptroller.sharefile.com/d-s169176d740b42a18.

Please download the documents and save the documents to your personal records as soon as possible because the link expires in 30 days.

POL §§ 87(2)(b) and 89(2)(b) permits an agency to withhold certain information to prevent an unwarranted invasion of personal privacy. Accordingly, the following information has been redacted from the records being provided to you: tax identification numbers.

Pursuant to NYS Public Officers Law § 89(4), you have the right to appeal this determination. Appeals must be submitted by mail within 30 days of this writing to the following address:

FOIL Appeals Officer
New York City Comptroller's Office
Office of the General Counsel
One Centre Street, Suite 602
New York, NY 10007

Sincerely,

NYC Comptroller's Office FOIL Unit

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