Communication Services Contract - Colorado - 2018 (Montrose County Sheriff's Office)

Beryl Lipton filed this request with the Montrose County Sheriff's Office of Montrose County, CO.
Multi Request Communication Services Contract - Colorado - 2018
Submitted May 21, 2018
Est. Completion None
Status
Fix Required

Communications

From: Beryl Lipton

Subject: Colorado Public Records Law Request: Communication Services Contract - Colorado - 2018 (Montrose County Sheriff's Office)

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To Whom It May Concern:

Pursuant to the Colorado Public Records Law, I hereby request the following records:

Contracts and invoices related to the use of communication services at any and all county correctional or detention facility locations under the jurisdiction of this agency. This may encompass telecommunication, kiosk, and mobile tablet services.

Please provide the following relevant materials.

• Any and all open or active Requests for Proposal or similar solicitations regarding the provision, installation, maintenance, or use of communication services. If available or applicable, please also provide equivalent materials for video conferencing equipment and other electronic communication and telecommunication services.

• Any and all active contracts regarding the provision, installation, maintenance, financial requirements, associated commissions, or use of communication services. Please include all associated supplemental materials, including any and all attachments, amendments, and exhibits. Please provide any other materials regarding the terms of service, including the term and expiration date of the current contract, as well as any optional contract extensions. Please include the name of the current telecommunication provider, as well as the services currently being provided pursuant to the agreement. Relevant companies include, but are not limited to, CenturyLink, City Tele Coin, ICSolutions, JPay, and Securus Technologies.

• Any and all financial reports, commission reports, revenue reports, and invoices related to the provision, installation, maintenance, or use of communication services. Please include all usage and fee reports, providing as much segregable data as possible, including, but not limited to, the rate at which the funds were generated, the revenue generated for each service, the timeframe during which the funds were generated, the nature of the communication's payment (collect, prepaid, inmate account), etc. If available, please also provide equivalent materials for video conferencing equipment and other electronic communication and telecommunication services.

Please provide all current contract materials and invoices for the period January 1, 2015 through the date this request is processed.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 3 business days, as the statute requires.

Sincerely,

Beryl Lipton

From: Montrose County Sheriff's Office

Subject: Montrose County Sheriff's Office CORA request

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Beryl Lipton,

I have received your CORA request of this date directed to the Sheriff's
office. You have requested a number of documents and information, dating
from 2015 to present. Some of the information may be available from the
Sheriff's Office, but some of the information may be in the Finance
Department, and some of the information and requested reports, including
detailed usage data, may not be maintained in the normal course of
business. The Colorado Open Records Act does not require compilation of
data or reports, only public access to those records that exist. In
addition, some of the information from the Sheriff's Office may not be
available for security reasons. Nevertheless, you have requested a large
volume of documents, information and records. While Montrose County
endeavors to provide timely responses to public records requests, the
continued operation of the business of the County is our paramount
concern. Montrose County public record policies and some financial data
are available on the County's website.

Under CORA, all Colorado government records that are public records are
open for inspection by any person at reasonable times during regular
business hours of the custodian holding such public records. Pursuant to
the Montrose County public records policies, paper or electronic or
technical images of public records are available for on-site inspection by
the requestor within a reasonable time following receipt of the request.
Your request is very broad and may require review of a large volume of
records, requiring a significant amount of staff time. The County
anticipates that the minimum amount of time to prepare any responsive
records to your request to be two (2) weeks, and may increase depending on
the other demands on County staff. The research time will be charged to
you at a rate of $30 per hour after the first hour, which is free of
charge. The County anticipates that the staff time required to search
for this broad request of documents and data may take up to eighty (80)
hours of staff time. In addition, the time required for transferring the
data or records to a CD or flash drive is also charged to you. Costs of
postage and mailing will apply to any records sent by mail.

Please contact the County Manager at 970-249-7755 to advise as to how you
would like to proceed with your request, and to provide payment
information if you would like to proceed.

Best regards,

Marti Whitmore

Martha Phillips Whitmore

Montrose County Attorney

317 South 2nd Street

Montrose, CO 81401

970-252-4534

mwhitmore@montrosecounty.net <mailto:mwhitmore@montrosecounty.net>

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