Lee's Summit Ring

Caroline Haskins filed this request with the Lee's Summit Police Department, Lee's Summit of Missouri.
Est. Completion Oct. 25, 2019
Status
Fix Required

Communications

From: Caroline Haskins


To Whom It May Concern:

Pursuant to the The Missouri Sunshine Law, I hereby request the following records:

Public reports state that this police department has partnered with Ring, Amazon’s home security company. (https://blog.ring.com/2019/08/28/working-together-for-safer-neighborhoods-introducing-the-neighbors-active-law-enforcement-map/) These partnerships involve an exchange: Law enforcement gets access to Ring’s “Law Enforcement Neighborhoods Portal.” The Law Enforcement Neighborhood Portal is a way that police can request Ring camera footage from people that use Neighbors, Ring has a "neighborhood watch" app.

Therefore, I hereby request the following records:

1) All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of Ring devices and/or the Neighbors app. This includes A) any notes taken during meetings that discussed the use of Ring devices and/or the Neighbors app, B) any explanations (whether internally or externally generated) of how Ring devices and/or the Neighbors app work, and C) any other document that has been used to help explain the use of Ring devices and/or the Neighbors app to any party, including internal documentation, public relations materials, and executive summaries.

2) A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the police department and Ring.

3) A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention Ring or the Neighbors app, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.

4) Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention Ring or the Neighbors app.

5) Any digital communications (including but not limited to emails and text messages) with Ring representatives.

Please try to include any other miscellaneous documents that facilitate this police department's relationship with Ring that don't neatly fall neatly into the above categories.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes. It will be used in the course of reporting for Motherboard, VICE’s science and technology website (www.motherboard.vice.com).

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 3 business days, as the statute requires.

Sincerely,

Caroline Haskins

From:

Ms. Haskins,

My name is Josh Ward and I am a Records Clerk with the Lee's Summit Police Department. I have just received your request for information on our training/policies/documentation regarding the Ring doorbell network. I will forward the request to our Crime Analyst unit as they are familiar with the system and the items for which you asked.

Records requests generally take 7-10 business day to process. If there will be a significant delay beyond that, I will let you know.

Thank you.

Professionally,

Joshua Ward #0604
Records Clerk/Liquor Coordinator
Lee's Summit Police Department
816-969-1747

________________________________

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From: Lee's Summit Police Department, Lee's Summit

Ms. Haskins,

I had forwarded the request to our officers that were involved with Ring and they are gathering the documents. I was told to give you an approximate date of delivery of about two weeks, putting it around 10-22-2019. As for cost, we charge $.10 a page plus research time, which would be $21.53 per hour. As soon as I get an accurate count of the pages and time involved, I will give you a more accurate money estimate. We take payment via checks made out to CITY OF LEE'S SUMMIT or I can take a credit card (No AMEX) over the phone.

Please let me know if you have any questions.

Professionally,

Joshua Ward #0604
Records Clerk/Liquor Coordinator
Lee's Summit Police Department
816-969-1747

From: Lee's Summit Police Department, Lee's Summit

To Whom it May Concern,

We just received a letter from you dated 10-07-2019 requesting an update. I had sent out an email 10-08-2019 advising an approximate completion date of 10-22-2019. I just wanted to make sure you were updated as I understand there is a delay with mail service.

Please let me know if you have any questions.

Professionally,

Joshua Ward #0604
Records Clerk/Liquor Coordinator
Lee's Summit Police Department
816-969-1747

From: Lee's Summit Police Department, Lee's Summit

I have received the approval for release of the requested documents. I will need some time to complete the required redactions and should have the records ready for you by the end of next week. The approximate date would be 10-25-1019.

The current total for cost is $53.99. I will have the total calculations for my time spent redacting as well as cost for pages by 10-25-2019.

Please let me know if you have any questions or concerns.

Professionally,

Joshua Ward #0604
Records Clerk/Liquor Coordinator
Lee's Summit Police Department
816-969-1747

From: Lee's Summit Police Department, Lee's Summit

The redactions took less time than anticipated. I have a breakdown of the costs listed below:

Labor for compiling documents-

Police Officers (2 hours) - $43.06
Police Sergeant (20 minutes) - $10.93
Records Clerk (20 minutes) - $6.11

Cost of pages (48 at $.10 each) - $4.80

Total cost = $64.90

We take payment via checks made out to CITY OF LEE'S SUMMIT or I can take a credit card (No AMEX) over the phone. If a check is mailed, please mail it to the following:

LEE'S SUMMIT POLICE DEPARTMENT
ATTENTION: RECORDS - JOSH WARD
10 NE TUDOR ROAD
LEE'S SUMMIT, MO 64086

Please let me know if you have any questions.

Professionally,

Joshua Ward #0604
Records Clerk/Liquor Coordinator
Lee's Summit Police Department
816-969-1747

From: Lee's Summit Police Department, Lee's Summit

To Whom It may Concern,

I wish to confirm if you still want the requested documents regarding the request for the RING Law Enforcement Portal. Please see my previous email copied below for costs associated with these documents and how to pay. We do require payment before I can send the documents.

Professionally,

Joshua Ward #0604
Records Clerk/Liquor Coordinator
Lee's Summit Police Department
816-969-1747

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