|Aug. 2, 2016
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To Whom It May Concern:
Pursuant to the Missouri Sunshine Law and the Missouri Public Records Law, I hereby request the following records:
Documents included in state Program Compliance Reviews for excess DOD personal property, typically including:
"(a) A review of each selected LEAs LESO Program Files.
(b) A review of the signed State Plan of Operation.
(c) A review of the LEA application and screener(s) letter.
(d) A physical inventory and/or approved custody card verification of LESO Program property at each selected LEA.
(e) A review of property accountability procedures to include the following criteria;
(1) The proper security and storage of assets. (Secure controlled area with limited access).
(2) Asset tracking and sign out procedures in place for LESO assets.
(3) Prior approval of any transfer of high visibility assets.
(4) Reporting of all lost, missing or stolen assets.
(5) Identification of all unused property
(f) A specific review of each selected LEAs files for the following: DD Form 1348-1A for each item currently on inventory, weapons documentation, transfer documents, turn-in documents, inventory adjustment documents, exception to policy letters (if any), approved cannibalization requests (if any) and other pertinent documentation as required."
-- (from "State Plan of Operation Between The State of Connecticut and the Connecticut Law Enforcement Agencies," Section VI - 'Program Compliance Reviews', § A)
For reference, I am attaching a PCR recieved from the State of Connecticut: https://d3gn0r3afghep.cloudfront.net/foia_files/2016/07/20/2016_FOIA_Responsive_Records_INRE_MuckRock_Request.pdf
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 3 business days, as the statute requires.
August 3, 2016
SENT VIA EMAIL TO: email@example.com
DEPT MR 27601
411A Highland Ave
Somerville, MA 02144-2561
The Department of Public Safety has received your August 2, 2016 request for information under the Missouri Sunshine Law. In compliance with Chapter 610 of the Missouri Revised Statutes, this email serves as the department’s initial response within three business days.
Your correspondence (attached to this email) indicates you are seeking: “Documents included in state Program Compliance Reviews for excess DOD personal property…”
Please clarify whether you are requesting the federal bi-annual program compliance reviews conducted by federal personnel or compliance reviews conducted by state employees as part of the federal program. If you are requesting the federal bi-annual program compliance reviews, the Department of Public Safety is not the custodian of records and your request should be addressed to the Defense Logistics Agency’s Law Enforcement Support Office.
Also, your letter does not indicate the time period for which you are requesting the available records. Please indicate the time frame of your request.
Please address communications to me at this email address (firstname.lastname@example.org). Once the department has received clarification, we will promptly respond to your request.
Missouri Department of Public Safety
Hello Mr. O'Connell,
To clarify my request, I am seeking the compliance reviews conducted by state employees, not federal. Would the past five years be a serviceable time frame?
A copy of documents responsive to the request.