1033 Program Compliance Reviews (Mississippi Department of Finance and Administration)

Daniel Welch filed this request with the Mississippi Department of Finance and Administration of Mississippi.
Due Aug. 17, 2016
Est. Completion None
Status
Awaiting Response

Communications

From: DFA Public Information

Thank you for your email.
While I am in the process of going through your request to determine where this information resides, I invite you to peruse our transparency site, www.transparency.ms.gov<http://www.transparency.ms.gov>, to locate any documents you may be interested in.
In the meantime, I’ll begin working to find your requested information.
If you have any questions, please feel free to contact me.

Chuck McIntosh
Director of Communications
Department of Finance and Administration
chuck.mcintosh@dfa.ms.gov<mailto:chuck.mcintosh@dfa.ms.gov>
601-359-3566 Office 601-906-5772 Mobile
-----------------------------------
P.O. Box 267 Jackson, MS 39205
501 North West Street, Suite 1301
Jackson, MS 39201

From: DFA Public Information

Mr. Welch,
In looking at your request, I have a few questions regarding your acronyms.
I’m sure DOD probably is referring to the Department of Defense, but LEA and LESO is foreign to me.
Would you please be more specific with what you’re requesting?
I’ll be happy to help any way I can if I know what I’m researching.
Thank you.

Chuck McIntosh
Director of Communications
Department of Finance and Administration
chuck.mcintosh@dfa.ms.gov<mailto:chuck.mcintosh@dfa.ms.gov>
601-359-3566 Office 601-906-5772 Mobile
-----------------------------------
P.O. Box 267 Jackson, MS 39205
501 North West Street, Suite 1301
Jackson, MS 39201

From: DFA Public Information

Mr. Welch,
Please disregard my earlier email question. I clicked on the State of Connecticut link you provided and found the answer.
I now know what you’re asking for.
Thank you.

Chuck McIntosh
Director of Communications
Department of Finance and Administration
chuck.mcintosh@dfa.ms.gov<mailto:chuck.mcintosh@dfa.ms.gov>
601-359-3566 Office 601-906-5772 Mobile
-----------------------------------
P.O. Box 267 Jackson, MS 39205
501 North West Street, Suite 1301
Jackson, MS 39201

From: DFA Public Information

Mr. Welch,
Do you want just a copy of our PCR?

Chuck McIntosh
Director of Communications
Department of Finance and Administration
chuck.mcintosh@dfa.ms.gov<mailto:chuck.mcintosh@dfa.ms.gov>
601-359-3566 Office 601-906-5772 Mobile
-----------------------------------
P.O. Box 267 Jackson, MS 39205
501 North West Street, Suite 1301
Jackson, MS 39201

From: Daniel Welch

Hello Mr. McIntosh,

Yes, I'm mainly looking for copy of the PCR. However, I'd also appreciate any available notes or internal communications that went into conducting the review. For example, the Massachusetts State Police saw fit to include daily activity reports, memoranda, and program update surveys with their response (available here: https://d3gn0r3afghep.cloudfront.net/foia_files/MuckRock-Shawn_Musgrave_PRR_Response_122914.pdf). I suppose these were deemed responsive to the "other pertinent documentation as required" specification in Massachusetts' State Plan for PRCs, which has identical language to item f) of the Program Compliance Review plan from Connecticut I included in my initial request. So any ancillary documentation the DFA could provide in response to this request would be greatly appreciated.

Thank you for your help -- I truly appreciate the expediency of your responses so far.

Best,
Daniel Welch

From: DFA Public Information

Good afternoon, Mr. Welch,
I have been exploring the area for which you have requests, and it seems that the state agency who can best answer your questions would be our Department of Public Safety. I have the contact information listed below of the Director of Public Affairs.
Captain Johnny Poulos
Director of Public Affairs
Mississippi Highway Patrol
jpoulos@dps.ms.gov

If he is not able to point you to the correct information, please check back with me and we’ll keep looking until we have this matter resolved. My contact information is listed below.
Thank you.
Chuck McIntosh
Director of Communications
Department of Finance and Administration
chuck.mcintosh@dfa.ms.gov<mailto:chuck.mcintosh@dfa.ms.gov>
601-359-3566 Office 601-906-5772 Mobile
-----------------------------------
P.O. Box 267 Jackson, MS 39205
501 North West Street, Suite 1301
Jackson, MS 39201

From: Daniel Welch

To Whom It May Concern:

Pursuant to Mississippi's Public Records Act, I hereby request the following documents:

Documents included in state Program Compliance Reviews for excess DOD personal property, typically including:

"(a) A review of each selected LEAs LESO Program Files.

(b) A review of the signed State Plan of Operation.

(c) A review of the LEA application and screener(s) letter.

(d) A physical inventory and/or approved custody card verification of LESO Program property at each selected LEA.

(e) A review of property accountability procedures to include the following criteria;
(1) The proper security and storage of assets. (Secure controlled area with limited access).
(2) Asset tracking and sign out procedures in place for LESO assets.
(3) Prior approval of any transfer of high visibility assets.
(4) Reporting of all lost, missing or stolen assets.
(5) Identification of all unused property

(f) A specific review of each selected LEAs files for the following: DD Form 1348-1A for each item currently on inventory, weapons documentation, transfer documents, turn-in documents, inventory adjustment documents, exception to policy letters (if any), approved cannibalization requests (if any) and other pertinent documentation as required."
-- (from "State Plan of Operation Between The State of Connecticut and the Connecticut Law Enforcement Agencies," Section VI - 'Program Compliance Reviews', § A)

For reference, I am attaching a PCR recieved from the State of Connecticut: https://d3gn0r3afghep.cloudfront.net/foia_files/2016/07/20/2016_FOIA_Responsive_Records_INRE_MuckRock_Request.pdf

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 7 business days, as the statute requires.

Sincerely,

Daniel Welch

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