Public university records request guidelines, policies, and logs (University Of Minnesota Twin Cities)

Dear Adrien :
Thank you for your interest in public records of the University of Minnesota. Your request was received on October 29, 2019 and will be put in the Data Practices queue with reference number P002792-102819 for tracking purposes.
Records Requested: To Whom It May Concern:

Pursuant to the Minnesota Government Data Practices Act, I hereby request the following records:

Materials describing guidelines for and the processing of public records requests submitted to this agency.

Please provide:
• all policies regarding the process by which requests are received, delegated, and processed by this agency
• any and all reports or other internally-generated materials describing the public records operations of this agency
• any available logs of public records requests received by this agency from the period from January 1, 2018 through October 31, 2019, including, if possible, the following data points: the date on which the request was received, the requester, the content of the request, the status of the request, the number and type of records released, any applicable tracking number, and the date on which the request was closed
• any guidelines used by this agency as part of the public records process, including any guidelines or directives regarding exemptions, the application of exemptions or restrictions, and the process by which particular record searches are conducted

If there are other agencies that are affiliated with this agency that may have their own policies (e.g. the university police department), please provide us with these agencies, so that we may contact that department directly for its public records policies.

If you have any questions about this request, please contact us at the MuckRock office at 617-299-1832.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Adrien Salzberg

Upload documents directly: https://https://www.muckrock.comhttps://accounts.muckrock.com/accounts/login/?url_auth_token=AABnI2DEcnio7vthO61BZhHXuBc%3A1iPKGW%3AM0Ei7i-JGmmg0-MzEMFcmngX54U&next=https%3A%2F%2Fwww.muckrock.com%2Faccounts%2Flogin%2F%3Fnext%3D%252Faccounts%252Fagency_login%252Funiversity-of-minnesota-twin-cities-18970%252Fpublic-university-records-request-guidelines-policies-and-logs-university-of-minnesota-twin-cities-82355%252F%253Femail%253Ddpa%252540umn.edu
You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed.
Again, thank you for using the Public Data Center.

Sincerely,
Susan McKinney, CRM
MGDPA Responsible Authority
To monitor the progress or update this request please log into the Public Data Center. (https://u8387795.ct.sendgrid.net/wf/click?upn=Ow1KccipsoIsnXbuEgm-2FN-2FtyviX2qlEBSz9iHAXyet4h5xTdhyEsN8X3XLf7B-2BeVBzI4mit7bS5A2ynuiQWoy8TLUQoiw78piRhbJ-2FVyo94tKQ-2FUEHwnLK1875UCYn9F_Y9y6UGF931VsLyZBsQ-2FLSIJeQ8f-2FtfBEqcJgq2jllcdl5CosSOMmsNjzdyA08xdra0xWqzh0SWYXmgIgEcvs4Fi4w5C7VCI8oxgnc2WedWOnR3CrNWO8jRsDvr3b5FuMRlejpzBDPCAuuugwU8-2FRaaEsk4BpH2vmFxpJeKR20eRb5u52b-2BlvBht4639m-2BIncvTx0VXAOtiY7B61jPSCc1RSt0NzUb3Yc6LskWkjtQXFI1d27E7cKMxUgFWXrJZW22mYFZr3k85Iwmd1Eny-2BlAdjEi-2Baf9iZxClz1u4Z2eS4zlEApXu-2F2ebvZ0WbeXEJncdpR6Gg3aL9UtUffUayOGE0wf1tx76rMGt0Kz89FWWhv30RK6m65iuf-2FMyMQ9c6chPqDKBJl-2BGc4SiU5iSRKVQ-3D-3D)

Attachments:
P002792-102819_DPA_Process_and_Operations.pdf (https://u8387795.ct.sendgrid.net/wf/click?upn=Ow1KccipsoIsnXbuEgm-2FN-2FtyviX2qlEBSz9iHAXyet4h5xTdhyEsN8X3XLf7B-2BeVBzI4mit7bS5A2ynuiQWoy8v4qNw5zHFYAZoHuDQqajKOIp3NwYaU-2BuIqk0oCebJOg9Vvk9ScDwFabqnwQZKVyFre77cPkBV2lTfIKtPbjJBQwpbtPDErF-2FlLIWR2Q-2BVnunhh6fQDFph4KtNCuDUjbPbz7XGZHYMCcLw3KmIihqg-3D_Y9y6UGF931VsLyZBsQ-2FLSIJeQ8f-2FtfBEqcJgq2jllcdl5CosSOMmsNjzdyA08xdra0xWqzh0SWYXmgIgEcvs4KmPpQPhwm6nLyh6i-2F15J1TkPoh7zWrOmbAmk-2Bo2qx-2F6-2BV-2FEHuEKDbvwIFDepzJBRwGVsloNPzYH-2F8ecif1boGx1UimCKNSTGZ6c-2BC-2Ft9-2BkITotK1TxzHUdqxe351xG1byu5-2BlcLC0R2XV7N4h09eNL8nkbs-2ByXtdqLPDkOzMa0HMGilbM7o1dDF-2FESaKPz5Xs3W2LubaHbChKwAqFD6zLBjkVJP686lgIF-2BtNG1wthC-2FONeUeqdWEhiqrp8B9iIDijbqCRZvyw7UffSseHdgOccTf-2BkBXk6-2FBNCbT0PpeRKNME-2FJueFkniZIASt2mUzCNSL2pNXHaGsufnHGIt9IEA-3D)
P002792-102819_DPA_Request_for_DPA_Request_Info_(1_of_2).pdf (https://u8387795.ct.sendgrid.net/wf/click?upn=Ow1KccipsoIsnXbuEgm-2FN-2FtyviX2qlEBSz9iHAXyet4h5xTdhyEsN8X3XLf7B-2BeVBzI4mit7bS5A2ynuiQWoy8v4qNw5zHFYAZoHuDQqajKOIp3NwYaU-2BuIqk0oCebJOg9Vvk9ScDwFabqnwQZKVyJ-2FgyGQIG088TJ6fexFxin7boeTRz1jcVREDENn-2BYpBGthEZml1P0bvrliV34tozz1oi3OtGm-2BxDQgPPZHpJY0A-3D_Y9y6UGF931VsLyZBsQ-2FLSIJeQ8f-2FtfBEqcJgq2jllcdl5CosSOMmsNjzdyA08xdra0xWqzh0SWYXmgIgEcvs4KmPpQPhwm6nLyh6i-2F15J1TkPoh7zWrOmbAmk-2Bo2qx-2F6-2BV-2FEHuEKDbvwIFDepzJBRwGVsloNPzYH-2F8ecif1boGx1UimCKNSTGZ6c-2BC-2Ft9-2BkITotK1TxzHUdqxe351xG1byu5-2BlcLC0R2XV7N4h09eNL8nkbs-2ByXtdqLPDkOzMa0HLsWlws-2FQxCyPd2SGTG6wTIql-2Fg3zDEO7RTk751wYko1c4lpIHfKtdqP8LPmzNV9EcKrCWU2en2Wi4Dn89pQ3sG2jKcF3Xts4yfjIWFyFBdO7v-2FrMpPUtrC433KuSB0byQ9d7wwKXJJxj9zv1fEZsWhaTd7vFaN7gO-2FMLEkz2K-2Bk-3D)
P002792-102819_DPA_Request_for_DPA_Request_Info_(2_of_2).pdf (https://u8387795.ct.sendgrid.net/wf/click?upn=Ow1KccipsoIsnXbuEgm-2FN-2FtyviX2qlEBSz9iHAXyet4h5xTdhyEsN8X3XLf7B-2BeVBzI4mit7bS5A2ynuiQWoy8v4qNw5zHFYAZoHuDQqajKOIp3NwYaU-2BuIqk0oCebJOg9Vvk9ScDwFabqnwQZKVyJ-2FgyGQIG088TJ6fexFxin6B9pN3-2BbzMP8Ii3iNwu8rSlMV7rwJeuQWScBK-2BnbJcSEHgdpqKPXId2rlRx3OHVVs-3D_Y9y6UGF931VsLyZBsQ-2FLSIJeQ8f-2FtfBEqcJgq2jllcdl5CosSOMmsNjzdyA08xdra0xWqzh0SWYXmgIgEcvs4KmPpQPhwm6nLyh6i-2F15J1TkPoh7zWrOmbAmk-2Bo2qx-2F6-2BV-2FEHuEKDbvwIFDepzJBRwGVsloNPzYH-2F8ecif1boGx1UimCKNSTGZ6c-2BC-2Ft9-2BkITotK1TxzHUdqxe351xG1byu5-2BlcLC0R2XV7N4h09eNL8nkbs-2ByXtdqLPDkOzMa0HPBSmWelZYT-2FT50NG-2BWaOpuk97V8lINl7Shk8vDt45-2Fl1CZT7oyk39lNmnAYH-2Bf-2BLbE3LC0ymv5YEIV7LmrShyIVRdt5wxYZ1XUm72nNCiGDUtl00QbCLJaEaI0q9mxU7S9KOugbkoNGo4Azj8jRgo0cNhMli11a-2Feu-2FhPaEOWik-3D)

--- Please respond above this line ---
Adrien, I've attached data responsive to your request for details of public records requests filed with the University between Jan. 1, 2018 and Oct 31, 2019. Due to the size of the original file, I was forced to split the PDF into two separate documents, so you'll see the attachments are labeled "1 of 2" and "2 of 2" for clarity's sake. Private personnel data pursuant to Minn. Stat. 13.43 and private educational data pursuant to Minn. Stat. 13.32 have been redacted.
Your request also asked for DPA process and operations reports. Included with this email is a DPA Review Report produced by the University's Office of General Counsel in October 2019, appended to include a few additional process documents.  Note that pg. 10 of the attached report includes live links to 13 applicable and responsive University policies or procedures and pg. 12 includes live links to 11 applicable and responsive publications and guides. Best, Jake
To monitor the progress or update this request please log into the Public Data Center. (https://u8387795.ct.sendgrid.net/wf/click?upn=Ow1KccipsoIsnXbuEgm-2FN-2FtyviX2qlEBSz9iHAXyet4h5xTdhyEsN8X3XLf7B-2BeVBzI4mit7bS5A2ynuiQWoy8TLUQoiw78piRhbJ-2FVyo94tKQ-2FUEHwnLK1875UCYn9F_Y9y6UGF931VsLyZBsQ-2FLSIJeQ8f-2FtfBEqcJgq2jllcdl5CosSOMmsNjzdyA08xdra0xWqzh0SWYXmgIgEcvs4KmPpQPhwm6nLyh6i-2F15J1TkPoh7zWrOmbAmk-2Bo2qx-2F6-2BV-2FEHuEKDbvwIFDepzJBRwGVsloNPzYH-2F8ecif1boGx1UimCKNSTGZ6c-2BC-2Ft9-2BkITotK1TxzHUdqxe351xG1byu5-2BlcLC0R2XV7N4h09eNL8nkbs-2ByXtdqLPDkOzMa0HWBRKPxFKUr3ifZ3ORSVdCTqkWb-2FzYrTEwEcZOA1SpsXnjKW-2FIdk3lhnH3WvElwJx5WgL2hCcSAxQM5LSjj-2BFdUPE180iXfREK8FtkihZvntOxWL2vE4Ow37h300oEQWrmmewMqS2cGySHmPbLHyfhIVKddOyjEaymnF7XZVfRDg-3D)