January 2017 Email Metadata (Information Technology, Minnesota)

Matt Chapman filed this request with the Information Technology, Minnesota of Minneapolis, MN.
Est. Completion None
Status
Fix Required

Communications

From: Matt Chapman


To Whom It May Concern:

Pursuant to the Minnesota Government Data Practices Act, I hereby request the following records:

For all accounts managed by your department, please provide me the following information for all emails sent during January, 2017:

1. From address
2. To address
3. bcc addresses
4. cc addresses
5. Time
6. Date

Please note that I am not requesting the contents of each email.

I am more than happy to provide documentation or tips for extracting this information from your mail server if needed. Documentation that I have available include methods using excel, powershell, msaccess, Office 365 eDiscovery tools, and the direct extraction from an exchange database using forensic analysis tools.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Matt Chapman

From: Information Technology, Minnesota

Matt,
Thank you for your request for information (attached). We have a convenient online system for processing data practices requests: http://www.minneapolismn.gov/datapractices. From here click "Request City Data" and complete the form. You will receive an email with a tracking number that you can use to monitor your request. Once we receive your submission we will begin processing the request in the order in which it was received.

Also, will you please clarify what you mean by all IT accounts? Does this mean anyone who has a contract with the IT department? Specificity will help us fulfill your request accurately.

Please let me know if I can be of further assistance.
Thank you,
Megan

Megan Conley   l  Records Management Specialist  l  City of Minneapolis - Records Management & Information  l  350 S 5th St, #304, Minneapolis, MN 55415 
responsibleauthority@minneapolismn.gov
Submit data requests and learn more about open government: http://www.minneapolismn.gov/datapractices

From: Matt Chapman

Thank you for contacting me -

By all accounts, I am requesting any email address that is managed by your department. This would include (but not limited to) every city employee and contractor that has a Minneapolis account.

Thank you -
Matt Chapman
Free Our Info, NFP

From: Information Technology, Minnesota

Good Morning,

Apologies for any confusion, the term department typically refers to a specific department (i.e. Health, 911, Regulatory Services) at the City of Minneapolis.
If you would like the search to include all email addresses at the City of Minneapolis it might be helpful to just ask for all email addresses, or for all employees with @minneapolismn.gov emails.
To process your request, please submit it using our online form here: http://www.minneapolismn.gov/datapractices/index.htm

You will then receive a reference number and can check the progress of your request on the same page.

If you have any questions or concerns, please let us know.

Thank you,

KL Olson
Data Practices Coordinator

City of Minneapolis – City Clerk
350 S. Fifth St. – Room #304
Minneapolis, MN 55415
612-673-2296

ResponsibleAuthority@minneapolismn.gov<mailto:ResponsibleAuthority@minneapolismn.gov>
Submit data requests and learn more about open government [here]<http://www.minneapolismn.gov/datapractices/>
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