|Submitted||Sept. 1, 2016|
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To Whom It May Concern:
Pursuant to the Massachusetts Public Records Law, M.G.L. c.66, §10, I hereby request the following records:
• Any lists, databases, and inventory rosters containing weapons used by officers (i.e., firearms, tasers, batons, etc.).
If no such records exist than I request the alternative records:
• All records pertaining to the weapons that may be carried by officers as determined by the chief of police, or the board, or officer having control of the police under the authority granted in M.G.L. ch.41, §98
• All records pertaining to the most recent audit of firearms owned by the department
There is an active public debate on the utility of firearms to provide safety and protection. This debate involves elected officials such as Boston Mayor Marty Walsh who is on record stating there is no need for Boston police officers to have long guns. A list of weapons that are currently owned, duly authorized, and safely stored by the state police is of great interest to the public in providing greater context for this public discourse.
I also request that, if appropriate, fees be waived as we believe this request is in the public interest, as suggested but not stipulated by the recommendations of the Massachusetts Supervisor of Public Records. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.
I expect the request to be filled in an accessible format, including for screen readers, which provide text-to-speech for persons unable to read print. Files that are not accessible to screen readers include, for example, .pdf image files as well as physical documents.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.
I have been out of the office for 10 days and just received this request. As I am a department of 1 this will not be processed in the 10 days as mentioned. I must check with the appropriate person in this department to see if we have the information you are requesting. Also we will not be waiving the fees and I will have to check and see what the cost will be to you. I will get back to you some time next week.
In regards to your public records request dated September 1, regarding …lists, databases, and inventory rosters containing weapons used by officers…, here is our response:
Last August, the Supervisor of Records (SPR15/544) upheld a decision by the State Police not to release "a copy of inventory list of all non-lethal and less than lethal directed energy weapons" used by the State Police. We believe that decision applies to your request, and specifically, that Exemption (n) to the Public Records Law applies to your request.
Exemption (n) operates to permit an agency to withhold the following:
records, including, but not limited to, blueprints, plans, policies, procedures and schematic drawings, which relate to internal layout and structural elements, security measures, emergency preparedness, threat or vulnerability assessments, or any other records relating to the security or safety of persons or buildings, structures, facilities, utilities, transportation or other infrastructure located within the commonwealth, the disclosure of which, in the reasonable judgment of the record custodian, subject to review by the supervisor of public records under subsection (b) of section 10 of chapter 66, is likely to jeopardize public safety.
We believe that disclosing publicly the numbers and types of weapons, particularly firearms, used and deployed by this Department, would undermine public safety as it relates to security measures and emergency preparedness, and that the release of this information would be detrimental to the Department's law enforcement and public safety efforts. A person planning an armed assault on a police officer or police station, or in other areas in the community, would benefit greatly by knowing what weapons he or she might encounter, and how many weapons the Department has in its inventory. The information could also subject the weapons to theft by a person learning detailed information about them.
Furthermore, this Department does not maintain records in the form requested. In order to adequately respond to your request, the Department would be required to create a record. The mandatory disclosure provision of the Public Records Law only applies to information that is in the custody of the Department at the time the request is received. As a result, there is no obligation for a Department to create a record for a requester to honor a request. See G.L. c. 4, section 7(26) (defining "public records" as materials which have already been "made or received" by a public entity); see also 32 Op. Att'y Gen. 157, 165 (May 18, 1977) (custodian is not obliged to create a record in response to a request for information); see also A Guide to the Massachusetts Public Records Law, Secretary of the Commonwealth, Division of Public Records, p. 7 (January 2013) (hereinafter Public Records Guide). As a result, the Department is not required to create this document to respond to your request.
Regardless, the Department issues Glock semi-automatic pistols to all sworn members of the Department. Also, every officer is issued a baton and canister of oleoresin capsicum. The Department stocks additional replacements should a weapon become damaged or malfunction. Also, the Department does own some patrol rifles; but, I cannot release further information about them for the reasons stated above.
Please be advised that pursuant to 950 CMR 32.00 and G.L. c. 66, section 10(b) you have the right to appeal this decision to the Supervisor of Public Records within 90 days. Such appeal shall be in writing, and shall include a copy of the letter by which the request was made and, if available, a copy of the letter by which the custodian responded. The Supervisor shall accept an appeal only from a person who had made his or her record request in writing.
Thanks so much for your help with this request! I really appreciate it.
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