ALPR records

Yael Grauer filed this request with the Mesa Police Department of Mesa, AZ.

It is a clone of this request.

Status
Completed

Communications

From: Yael Grauer

To Whom It May Concern:

Pursuant to the state open records law, Ariz. Rev. Stat. Ann. Secs. 39-121 to 39-122 and 39-128, I hereby request the following records:

To Whom It May Concern:

This letter constitutes a request under the Arizona Public Records Law A.R.S. §§ 39-101 to -161 for records that relate or refer to Mesa Police Department's ("Department") use of automated license plate reader ("ALPR") data via Vigilant Solutions' products, ElSAG's products, or L3 Alertvue's products, including but not limited to, the Law Enforcement Archival and Reporting Network ("LEARN").

A. Data Sharing
I request the following records:
1) The names of agencies and organizations with which the Department shares ALPR data;
2) The names of agencies and organizations from which the Department receives ALPR
data;
3) The names of agencies and organizations with which the Department shares "hot list"
information;
4) The names of agencies and organizations from which the Department receives "hot list"
information;

Much of this information is easily available within the Department's LEARN system. The simplest way to extract this data is to generate an "Agency Data Sharing Report" PDF file from within LEARN. To do this, a user may simply go to the "Sharing" section of LEARN and select "Output Report."

I further request the following records:
5) Any written requests for ALPR data that the Department has received
from other law enforcement or prosecutorial agencies, as per the Department's published ALPR policy (i.e. S.B. 34 policy);
6) Documentation of approved requests for the release of ALPR data that the Department
has retained on file, as per the Department's published ALPR policy.

B. Statistical Records
In order to understand the efficacy of the Department's use of LEARN, I seek the following records:

1) Statistical usage reports from Vigilant Solutions LEARN (for example, number of plates collected, number of plates accessed by city and by external entities)
2) Any "Dashboard Hit Ratio Report," or the ratio of ALPR "detections" to "hits;"
3) "Dashboard Hot-List Report," or the ratio of hot-list records from each data source;
4) LEARN Administrator List Report.

C. Agreements with Vigilant Solutions, L3 Alertvue, and/or Elsag

We request the following records:
1) All agreements, MOUs, or other contracts with Vigilant Solutions, L3 Alertvue, and/or Elsag, including agreements made through Brite;
2) All agreements for sharing data with other entities through Vigilant Solutions' services, L3 Alertvue's services, and/or Elsag's services

D. Policies, Procedures, and Accountability
Please provide all records that relate or refer to:

1) Training materials developed by the Department's training manager for
those authorized to use or access the ALPR system, as per the Department's published ALPR policy;

2) ALPR system audits, as described in the Department's published ALPR
policy. The above requests include all records that your agency possesses, regardless of who created them.

3) Any policies, guidelines, procedures, training manuals and/or instructions created at any time on the use of ALPR technology and the use and retention of ALPR data, including records on where the data is stored, how long it is stored, who has access to the data, and how they access the data.

This request applies to all documents in Mesa PD's or any other Mesa agency's possession, including electronic records. It also includes documents that were created by a member of another government agency or a member of the public, including ALPR software and device manufacturers or vendors. If specific portions of any documents are exempt from disclosure, please provide the non-exempt portions.

I ask that you please respond promptly either by providing the requested Records or by providing a written response stating when documents will be made available, as well as setting forth the legal authority on which you rely in withholding or redacting any document. If portions of the documents are exempt from disclosure, please provide the non-exempt portions.

Because I am a journalist and will make any information received through public records requests available to the public, I ask that you waive any fees.

I also request that any records maintained in electronic format be provided in that same format, to avoid copying costs. However, should you be unable to do so, I will reimburse you for the direct costs of copying these records (if you elect to charge for copying) plus postage. If you anticipate that these costs will exceed $50.00, or that the time needed to copy the records will delay their release, please contact me so that I can arrange to inspect the documents or decide which documents I wish to have copied. Otherwise, please copy and send them as soon as possible, and I will promptly pay the required costs.

Thank you for your consideration of this request. If you have any questions or concerns, or if I can provide any clarification that will help identify responsive documents or focus this request, please do not hesitate to contact me at yael@yaelwrites.com.

Sincerely,
Yael Grauer

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I would request your response within ten (10) business days.

Sincerely,

Yael Grauer

From: Mesa Police Department

Hello,

I think we received this same request about a week ago. I will attach the last email we received and you can let me know if that one satisfies this new one. We are still working on that last one.

See below:

Mesa Police Department
Public Records Office
PO Box 1466<x-apple-data-detectors://0/1>
Phoenix, AZ 85007<x-apple-data-detectors://0/1>

February 15, 2018

To Whom It May Concern:

Pursuant to the state open records law, Ariz. Rev. Stat. Ann. Secs. 39-121 to 39-122 and 39-128, I hereby request the following records:

1) The names of agencies and organizations with which the Agency shares Automated License Plate Recognition (ALPR) data;
2) The names of agencies and organizations from which the Agency receives ALPR data;
3) The names of agencies and organizations with which the Agency shares “hot list” information;
4) The names of agencies and organizations from which the Agency receives “hot list” information;

This information is easily available within the Agency’s LEARN system. The simplest way to extract this data is to generate an “Agency Data Sharing Report” PDF file from within LEARN. To do this, a user may simply go to the “Sharing” section of LEARN and select “Output Report.” A CSV/XLS file containing these records would also satisfy this request.

The instructions for extracting this data is described on pages 62-63 of the LEARN Agency Manager Guide, which may be found at this link:

https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html

An example of this record may be found at this link:

https://www.documentcloud.org/documents/3936113-Palos-Verdes-Estates-Police-Department-Data.html

A number of other agencies have regularly determined the above information constitutes a public record and have provided an “Agency Data Sharing Report.” These agencies include:

Anaheim Police Department, Antioch Police Department, Bakersfield Police Department Chino Police Department, Clovis Police Department, Elk Grove Police Department, Fontana Police Department, Fountain Valley Police Department, Glendora Police Department, Hawthorne Police Department, Irvine Police Department, Livermore Police Department, Lodi Police Department, Long Beach Police Department, Montebello Police Department, Orange Police Department, Palos Verdes Estates Police Department, Red Bluff Police Department ,Sacramento Police Department, San Bernardino Police Department, San Diego Police Department, San Rafael Police Department, San Ramon Police Department, Simi Valley Police Department, and the Tulare Police Department.

We further request the following records

The aggregate number of “detections” (i.e. license plate scans and associated data) collected during 2016.
The aggregate number of detections collected during 2017.
The aggregate number of “hits” (i.e. times that a plate on a hotlist was detected) during 2016.
The aggregate number of “hits” during 2017.

This information is easily available within the Agency’s LEARN system. The simplest way to extract this data is to generate a “Dashboard Hit Ratio Report” PDF file from within LEARN. We would prefer the data for each year to be provided separately.

An example of this document may be found at: https://www.documentcloud.org/documents/3870802-Sacramento-PD-Hit-Ratio-Rpt-010112-051917-Redacted.html

The instructions for extracting this data is described on pages 78-79 of the LEARN Agency Manager Guide, which may be found at this link:
https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html

The following agencies have regularly determined the above information constitutes a public record and have provided an “Dashboard Hit Ratio Report.” These agencies include:

Anaheim Police Department; Bakersfield Police Department; Chino Police Department; Clovis Police Department; Elk Grove Police Department; Fontana Police Department; Irvine Police Department; La Habra Police Department; Laguna Beach Police Department; Lodi Police Department; Sacramento Police Department; San Diego Police Department; San Ramon Police Department; and the Red Bluff Police Department.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I would request your response within ten (10) business days.

Sincerely,

Dave Maass

Filed via MuckRock.com<http://muckrock.com/>
E-mail (Preferred): requests@muckrock.com<mailto:requests@muckrock.com>
Upload documents directly: https://www.muckrock.com/accounts/agency_login/mesa-police-department-3533/2018-vigilant-data-sharing-information-mesa-police-department-48994/?uuid-login=a7dd6bd8-fd67-46f0-bb6c-5b9634b460f3&email=pd-info%40mesaaz.gov#agency-reply
Is this email coming to the wrong contact? Something else wrong? Use the above link to let us know.

For mailed responses, please address (see note):
MuckRock News
DEPT MR 48994
411A Highland Ave<x-apple-data-detectors://11>
Somerville, MA 02144-2516<x-apple-data-detectors://11>

PLEASE NOTE: This request is not filed by a MuckRock staff member, but is being sent through MuckRock by the above in order to better track, share, and manage public records requests. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable.

Detective Nik Rasheta

Mesa Police Department

Media Relations Unit

480-644-2025
Sent from my iPhone

From: Yael Grauer

Mine actually asked for additional information.

From: Yael Grauer

Hi--It's been a couple of months, so I wanted to follow up on this request.

Thanks,

Yael

From: Mesa Police Department

My records show I emailed this on April 19th. I’ll resent and include this email address. Looks like I have two email addresses tied to this request.

Detective Nik Rasheta

Mesa Police Department

Media Relations Unit

480-644-2025
Sent from my iPhone

From: Mesa Police Department


From: Mesa Police Department

Detective Nik Rasheta

Mesa Police Department

Media Relations Unit

480-644-2025
Sent from my iPhone

Begin forwarded message:

From: Yael Grauer

My request was not a duplicate of the last one, but in fact asked for additional information, as I mentioned on February 21st. I'm happy to provide another copy of the request if you have misplaced it. Otherwise, please let me know when you can provide the additional information I requested.

From: Mesa Police Department

At this point I think it would be best for you to email me the request again. I can’t seem to find anything outside of the data included on this thread. Thanks.

Detective Nik Rasheta

Mesa Police Department

Media Relations Unit

480-644-2025
Sent from my iPhone

From: Mesa Police Department

Hello,

Just saw the contract portion. That portion had been forwarded to our contracting folks for response. This si what they said:

The information (Vigilant contract) is available on the City of Mesa's website at:

http://apps.mesaaz.gov/purchasingcontracts/Search

Search for Contract 2016277. The majority of Purchasing (non-construction) contracts are available through this Contracts Search database.

Please let me know if you need anything else. Thanks.

Nik Rasheta
Mesa Police Department
Media Relations Detective
480-644-2025<tel:480-644-2025>
on-call pager: pd-info@Mesaaz.gov<mailto:pd-info@mesaaz.gov>
Nikolas.Rasheta@Mesaaz.gov<mailto:Nikolas.Rasheta@mesaaz.gov>

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