Tennessee Open Records Law - Request

Mr. Purvis,

Thank you for your Open Records Request. Per the law in Tennessee at T.C.A. § 10-7-503(a)(2)(A), municipal records will "be open for personal inspection by any citizen of this state...." (Emphasis added.) It appears from your contact information that you are not a Tennessee resident. If you are a Tennessee resident, please provide the basis of your residency so that the request may be processed, otherwise your request is denied, as we only provide responsive records via the Public Records Office to TN residents.

Requests for Information or Public Records

All requests for public records, documents, or information, whether by the media or the public, must be directed to the Public Records Requests Office. This includes informal requests for information, such as "How many properties have been condemned by the City since 2013" or requests for statistical data.

This policy is important not only for the sake of consistency and accuracy, but is also necessary to be compliant with Tennessee law. Public records requests themselves are also a matter of public record, so the Public Records Request Office must be in a position to track and respond to such requests.

You can direct a person seeking to make a Public Records Request ("PRR") in three ways:

1. Providing the link to the PRR's website at: http://www.memphistn.gov/Government/LawDivision/PublicRecordsRequest.aspx

1. Directing them to send or forward an email sent to you to: OpenRecordsRequests@memphistn.gov<mailto:OpenRecordsRequests@memphistn.gov>

1. Calling the PRR Office at 901-636-6511.

Please note that the City has at least 7 business days to respond to public records request. Any inquiries about the status of a request should be re-directed to the Public Records Request website, where the status is available for viewing. If you have received a request that you deem urgent, please contact the Communications Office.

Sincerely,
Ursula Madden

Ursula Madden
Chief Communications Officer
-------------------------------------------------------------

Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com<mailto:requests@muckrock.com>
Upload documents directly: https://www.muckrock.com/accounts/agency_login/comptroller-5830/tennessee-open-records-law-request-59047/?uuid-login=2028f2ef-af4b-4082-b28c-3d3589793811&email=Shirley.ford%40memphistn.gov#agency-reply<https://na01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.muckrock.com%2Faccounts%2Fagency_login%2Fcomptroller-5830%2Ftennessee-open-records-law-request-59047%2F%3Fuuid-login%3D2028f2ef-af4b-4082-b28c-3d3589793811%26email%3DShirley.ford%2540memphistn.gov%23agency-reply&data=02%7C01%7Cursula.madden%40memphistn.gov%7C6c85f919946d4eafeb6f08d634432d61%7C416475616537442396a9859e89f8919f%7C0%7C0%7C636753860463360802&sdata=qTZdJ%2B3T5OIl4zVoGs5stt3n%2FdGUmfSOgAkbPfVJBlo%3D&reserved=0>
Is this email coming to the wrong contact? Something else wrong? Use the above link to let us know.

For mailed responses, please address (see note):
MuckRock News
DEPT MR 59047
411A Highland Ave
Somerville, MA 02144-2516

PLEASE NOTE: This request is not filed by a MuckRock staff member, but is being sent through MuckRock by the above in order to better track, share, and manage public records requests. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable.

---

On Aug. 6, 2018:
To whom it may concern,

I am writing to ask for your help with a request under the Tennessee Open Records Law, Tenn. Code sec 10-7 and 10-8. I'm sending this request via mail because your GovQA portal is currently down.

Would it be possible for you to send me a copy of any records that would show some or all of the following information:

1. A list of ALL types of alternative asset investments, including private equity, venture capital, distressed debt, mezzanine, fund of funds, infrastructure, natural resources, real estate and private debt partnerships in which City of Memphis Retirement System is an investor; and
2. For each partnership, may I please have a copy of any alternative assets investment records that would show some or all of the following information:

a. City of Memphis Retirement System's total commitment to the partnership,
b. the total contributions made by City of Memphis Retirement System to the partnership to date,
c. the total distributions received by City of Memphis Retirement System from the partnership to date,
d. the estimated current value of City of Memphis Retirement System's holding in the partnership, and
e. any available estimates of the IRR earned by City of Memphis Retirement System to date on its investment in the partnership.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that fees cannot be waived, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 7 business days, as the statute requires.

Sincerely,
Carleton Purvis

Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com<mailto:requests@muckrock.com>
Upload documents directly: https://www.muckrock.com/accounts/agency_login/comptroller-5830/tennessee-open-records-law-request-59047/?uuid-login=2028f2ef-af4b-4082-b28c-3d3589793811&email=Shirley.ford%40memphistn.gov#agency-reply<https://na01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.muckrock.com%2Faccounts%2Fagency_login%2Fcomptroller-5830%2Ftennessee-open-records-law-request-59047%2F%3Fuuid-login%3D2028f2ef-af4b-4082-b28c-3d3589793811%26email%3DShirley.ford%2540memphistn.gov%23agency-reply&data=02%7C01%7Cursula.madden%40memphistn.gov%7C6c85f919946d4eafeb6f08d634432d61%7C416475616537442396a9859e89f8919f%7C0%7C0%7C636753860463360802&sdata=qTZdJ%2B3T5OIl4zVoGs5stt3n%2FdGUmfSOgAkbPfVJBlo%3D&reserved=0>
Is this email coming to the wrong contact? Something else wrong? Use the above link to let us know.

For mailed responses, please address (see note):
MuckRock News
DEPT MR 59047
411A Highland Ave
Somerville, MA 02144-2516

PLEASE NOTE: This request is not filed by a MuckRock staff member, but is being sent through MuckRock by the above in order to better track, share, and manage public records requests. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable.

Below you will find your current login and password information: Login: requests@muckrock.com Password: 73e39a805d
This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.

Dear Mr. Purvis , Thank you for registering with the City of Memphis.

Below you will find your login and password information.

Please log in to the system to update any contact or password information and to track the progress of your request.
Login: requests@muckrock.com
Password: 73e39a805d

This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.

Mr. Purvis :

We have received your request for a public record. It is our goal to respond to these requests as soon as possible or within 5 business days. However, please note that certain requests may take longer to process due to the size of the records requested or current request volumes. Your request has been given the following reference number W010141-112618 for tracking purposes.

Record Requested: To whom it may concern,I am writing to ask for your help with a request under the Tennessee Open Records Law, Tenn. Code sec 10-7 and 10-8. I'm sending this request via mail because your GovQA portal is currently down. Would it be possible for you to send me a copy of any records that would show some or all of the following information:1. A list of ALL types of alternative asset investments, including private equity, venture capital, distressed debt, mezzanine, fund of funds, infrastructure, natural resources, real estate and private debt partnerships in which City of Memphis Retirement System is an investor; and2. For each partnership, may I please have a copy of any alternative assets investment records that would show some or all of the following information:a. City of Memphis Retirement System's total commitment to the partnership,b. the total contributions made by City of Memphis Retirement System to the partnership to date,c. the total distributions received by City of Memphis Retirement System from the partnership to date,d. the estimated current value of City of Memphis Retirement System's holding in the partnership, ande. any available estimates of the IRR earned by City of Memphis Retirement System to date on its investment in the partnership.The requested documents will be made available to the general public, and this request is not being made for commercial purposes.In the event that fees cannot be waived, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 7 business days, as the statute requires.Sincerely,Carleton PurvisFiled via MuckRock.comE-mail (Preferred): requests@muckrock.com

You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed. Feel free to check the status of your request at any time. Again, thank you for using the City of Memphis Public Records e-Office. FEE SCHEDULE
Black and white copies of records are billed at $0.15 per page and color copies are billed at $0.25 per page where the request is 10 or more pages. Labor charges may apply for copies involving large requests. More information about billing will be provided as the request is processed.
City of Memphis
Public Records e-Office
Track the issue status and respond at:
https://mycusthelp.com/MEMPHISTN//_cs/RequestEdit.aspx?rid=10141 (https://mycusthelp.com/MEMPHISTN//_cs/RequestEdit.aspx?rid=10141)

Dear Carlton Purvis/Muckrock News,

Please note that your records request has been uploaded and is currently being processed. Our office has no record of electronic or paper receipt of this request prior to today. To ensure that any future requests are initially routed to the appropriate Office, please use the following link https://www.memphistn.gov/cms/One.aspx?portalId=11150816&pageId=12088729 to submit a public records requests with the City of Memphis. After clicking the link, you should see a web page titled Communications, scroll downwards on the screen and under the Request Public Records section there are two blue boxes, select the Submit a New FOIA Request link and click the Create Account link (if you are a new user) then provide the information requested to submit your public records request. You may also email your records request directly to openrecordsrequests@memphistn.gov<mailto:openrecordsrequests@memphistn.gov> or fax the request to 901-636-6524.

Sincerely,
Public Records Office

Attachments:
CLAR.pdf (https://mycusthelp.com/MEMPHISTN/_cs/DownloadItemFile.aspx?iid=bdnP2oJFUTs=&ofid=mL5FBrSS2M04o97yjy6JEsyUGsLkXtMG@@12GlpzHmu4fo=&cid=TCMaXb6nc24=)
--- THIS EMAIL IS SENT FROM AN UNMONITORED ACCOUNT. DO NOT REPLY ---

11/30/2018
Mr. Carlton Purvis
DEPT MR 59047 411A Highland Ave
Somerville MA 02144-2516
RE: PUBLIC RECORDS REQUEST of 11/26/2018, Reference # W010141-112618
Dear Mr. Carlton Purvis,
The City received a public records request from you on 11/26/2018. Your request mentioned “To whom it may concern, I am writing to ask for your help with a request under the Tennessee Open Records Law, Tenn. Code sec 10-7 and 10-8. I'm sending this request via mail because your GovQA portal is currently down.
Would it be possible for you to send me a copy of any records that would show some or all of the following information:
1. A list of ALL types of alternative asset investments, including private equity, venture capital, distressed debt, mezzanine, fund of funds, infrastructure, natural resources, real estate and private debt partnerships in which City of Memphis Retirement System is an investor; and
2. For each partnership, may I please have a copy of any alternative assets investment records that would show some or all of the following information:
a. City of Memphis Retirement System's total commitment to the partnership,
b. the total contributions made by City of Memphis Retirement System to the partnership to date,
c. the total distributions received by City of Memphis Retirement System from the partnership to date,
d. the estimated current value of City of Memphis Retirement System's holding in the partnership, and
e. any available estimates of the IRR earned by City of Memphis Retirement System to date on its investment in the partnership.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that fees cannot be waived, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 7 business days, as the statute requires.
Sincerely,
Carleton Purvis
Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com”

Your request was not sufficiently detailed to enable identification of the specific requested record(s). You need to provide additional information to identify the requested record(s). Please provide a date range for the indicated record(s) in order to narrow down the scope of the request.* If you would like for the City to proceed with your public records request, please respond to this letter within fourteen (14) days from 11/30/2018. Otherwise, the City will provide any existing responsive records for the current year.
Sincerely,
Public Records Office
City of Memphis

Dear Carlton Purvis :

Please be advised that if you wish to submit a new request or check on the status of an already submitted request, you should visit the portal by clicking here. Description: TO: "City of Memphis"[memphistn@mycusthelp.net]ComptrollerTPRA Office125 N Main StreetMemphis, TN 38103December 3, 2018This is a follow up to request number W010141-112618:Dear Sir / Madam,Thank you for getting back to me in this matter. If possible, we would like responsive documents to be provided as of June 30, 2018.Thank you for your continued help in this matter.Filed via MuckRock.comE-mail (Preferred): 59047-72221067@requests.muckrock.comUpload documents directly: https://www.muckrock.com/accounts/agency_login/comptroller-5830/tennessee-open-records-law-request-59047/?uuid-login=35ecbd5f-3801-4002-bdd8-ac3e4a350d5a&email=memphistn%40mycusthelp.net#agency-replyIs this email coming to the wrong contact? Something else wrong? Use the above link to let us know.For mailed responses, please address (see note):MuckRock NewsDEPT MR 59047411A Highland AveSomerville, MA 02144-2516PLEASE NOTE: This request is not filed by a MuckRock staff member, but is being sent through MuckRock by the above in order to better track, share, and manage public records requests. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable.---On Nov. 30, 2018:Attachments: CLAR.pdf (https://mycusthelp.com/MEMPHISTN/_cs/DownloadItemFile.aspx?iid=bdnP2oJFUTs=&ofid=mL5FBrSS2M04o97yjy6JEsyUGsLkXtMG@@12GlpzHmu4fo=&cid=TCMaXb6nc24=)
City of Memphis
This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.

Attachments:
MTN.pdf (https://mycusthelp.com/MEMPHISTN/_cs/DownloadItemFile.aspx?iid=bdnP2oJFUTs=&ofid=mL5FBrSS2M1DAcmT6kxg8SKoGTu@@12iLiDB7@@12hQEjX/CM=&cid=TCMaXb6nc24=)
--- THIS EMAIL IS SENT FROM AN UNMONITORED ACCOUNT. DO NOT REPLY ---

12/14/2018
Mr. Carlton Purvis
DEPT MR 59047 411A Highland Ave
Somerville MA 02144-2516
RE: PUBLIC RECORDS REQUEST of 11/26/2018, Reference # W010141-112618
Dear Mr. Carlton Purvis,
The City received a public records request from you on 11/26/2018. Your request mentioned “To whom it may concern, I am writing to ask for your help with a request under the Tennessee Open Records Law, Tenn. Code sec 10-7 and 10-8. I'm sending this request via mail because your GovQA portal is currently down.
Would it be possible for you to send me a copy of any records that would show some or all of the following information:
1. A list of ALL types of alternative asset investments, including private equity, venture capital, distressed debt, mezzanine, fund of funds, infrastructure, natural resources, real estate and private debt partnerships in which City of Memphis Retirement System is an investor; and
2. For each partnership, may I please have a copy of any alternative assets investment records that would show some or all of the following information:
a. City of Memphis Retirement System's total commitment to the partnership,
b. the total contributions made by City of Memphis Retirement System to the partnership to date,
c. the total distributions received by City of Memphis Retirement System from the partnership to date,
d. the estimated current value of City of Memphis Retirement System's holding in the partnership, and
e. any available estimates of the IRR earned by City of Memphis Retirement System to date on its investment in the partnership.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that fees cannot be waived, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 7 business days, as the statute requires.
Sincerely,
Carleton Purvis
Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com”

It is not practicable for the records you requested to be made promptly available for inspection and/or copying because: The office is still in the process of retrieving, reviewing, and/or redacting the requested records.
The time reasonably necessary to produce the record(s) or information and/or to make a determination of a proper response to your request is: December 21, 2018.
Sincerely,
Public Records Office
City of Memphis

Attachments:
MTN.pdf (https://mycusthelp.com/MEMPHISTN/_cs/DownloadItemFile.aspx?iid=bdnP2oJFUTs=&ofid=mL5FBrSS2M1DAcmT6kxg8SKoGTu@@12iLiDB7@@12hQEjX/CM=&cid=TCMaXb6nc24=)
--- THIS EMAIL IS SENT FROM AN UNMONITORED ACCOUNT. DO NOT REPLY ---

12/21/2018
Mr. Carlton Purvis
DEPT MR 59047 411A Highland Ave
Somerville MA 02144-2516
RE: PUBLIC RECORDS REQUEST of 11/26/2018, Reference # W010141-112618
Dear Mr. Carlton Purvis,
The City received a public records request from you on 11/26/2018. Your request mentioned “To whom it may concern, I am writing to ask for your help with a request under the Tennessee Open Records Law, Tenn. Code sec 10-7 and 10-8. I'm sending this request via mail because your GovQA portal is currently down.
Would it be possible for you to send me a copy of any records that would show some or all of the following information:
1. A list of ALL types of alternative asset investments, including private equity, venture capital, distressed debt, mezzanine, fund of funds, infrastructure, natural resources, real estate and private debt partnerships in which City of Memphis Retirement System is an investor; and
2. For each partnership, may I please have a copy of any alternative assets investment records that would show some or all of the following information:
a. City of Memphis Retirement System's total commitment to the partnership,
b. the total contributions made by City of Memphis Retirement System to the partnership to date,
c. the total distributions received by City of Memphis Retirement System from the partnership to date,
d. the estimated current value of City of Memphis Retirement System's holding in the partnership, and
e. any available estimates of the IRR earned by City of Memphis Retirement System to date on its investment in the partnership.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that fees cannot be waived, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 7 business days, as the statute requires.
Sincerely,
Carleton Purvis
Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com”

It is not practicable for the records you requested to be made promptly available for inspection and/or copying because: The office is still in the process of retrieving, reviewing, and/or redacting the requested records.
The time reasonably necessary to produce the record(s) or information and/or to make a determination of a proper response to your request is: December 28, 2018.
Sincerely,
Public Records Office
City of Memphis

Attachments:
RRED.pdf (https://mycusthelp.com/MEMPHISTN/_cs/DownloadItemFile.aspx?iid=bdnP2oJFUTs=&ofid=mL5FBrSS2M2Pmz43MA6hhJgC1ffCvfE2LfvThS6Q5eE=&cid=TCMaXb6nc24=)
--- THIS EMAIL IS SENT FROM AN UNMONITORED ACCOUNT. DO NOT REPLY ---

12/21/2018
Mr. Carlton Purvis
DEPT MR 59047 411A Highland Ave
Somerville MA 02144-2516
RE: PUBLIC RECORDS REQUEST of 11/26/2018, Reference # W010141-112618
Dear Mr. Carlton Purvis,
The City received a public records request from you on 11/26/2018. Your request mentioned “To whom it may concern, I am writing to ask for your help with a request under the Tennessee Open Records Law, Tenn. Code sec 10-7 and 10-8. I'm sending this request via mail because your GovQA portal is currently down.
Would it be possible for you to send me a copy of any records that would show some or all of the following information:
1. A list of ALL types of alternative asset investments, including private equity, venture capital, distressed debt, mezzanine, fund of funds, infrastructure, natural resources, real estate and private debt partnerships in which City of Memphis Retirement System is an investor; and
2. For each partnership, may I please have a copy of any alternative assets investment records that would show some or all of the following information:
a. City of Memphis Retirement System's total commitment to the partnership,
b. the total contributions made by City of Memphis Retirement System to the partnership to date,
c. the total distributions received by City of Memphis Retirement System from the partnership to date,
d. the estimated current value of City of Memphis Retirement System's holding in the partnership, and
e. any available estimates of the IRR earned by City of Memphis Retirement System to date on its investment in the partnership.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that fees cannot be waived, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 7 business days, as the statute requires.
Sincerely,
Carleton Purvis
Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com”

The City has reviewed its files and has located responsive records to your request. Please log in to the My FOIA Center of the Public Records e-Office at the following link to retrieve the appropriate response. http://www.memphistn.gov/government/communications (http://www.memphistn.gov/government/communications)
This completes your public records request with the City of Memphis.
Sincerely,
Public Records Office
City of Memphis

Dear Carlton Purvis :

Please be advised that if you wish to submit a new request or check on the status of an already submitted request, you should visit the portal by clicking here. Description: TO: "City of Memphis"[memphistn@mycusthelp.net]ComptrollerTPRA Office125 N Main StreetMemphis, TN 38103January 11, 2019This is a follow up to request number W010141-112618:Dear Sir / Madam,We are having difficulty logging in to the My FOIA Center. Could you please reset the username and password for this?Thank you,Filed via MuckRock.comE-mail (Preferred): 59047-72221067@requests.muckrock.comUpload documents directly: https://www.muckrock.com/accounts/agency_login/comptroller-5830/tennessee-open-records-law-request-59047/?email=memphistn%40mycusthelp.net&uuid-login=5cf92e34-df4c-4c7d-858d-47c3fe7a14f1#agency-replyIs this email coming to the wrong contact? Something else wrong? Use the above link to let us know.For mailed responses, please address (see note):MuckRock NewsDEPT MR 59047411A Highland AveSomerville, MA 02144-2516PLEASE NOTE: This request is not filed by a MuckRock staff member, but is being sent through MuckRock by the above in order to better track, share, and manage public records requests. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable.---On Dec. 21, 2018:Attachments: RRED.pdf (https://mycusthelp.com/MEMPHISTN/_cs/DownloadItemFile.aspx?iid=bdnP2oJFUTs=&ofid=mL5FBrSS2M2Pmz43MA6hhJgC1ffCvfE2LfvThS6Q5eE=&cid=TCMaXb6nc24=)
City of Memphis
This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.