Memphis PD case management system

Dear Mr. Carlton Purvis,

In response to your email inquiry below, please see the correspondence below delivered on 06/14/2017 at 9:05 am to the email address you initially provided.

Sincerely,
City of Memphis
Public Records Office

06/14/2017

Mr. Carlton Purvis
411A Highland Ave Dept MR 38410
Somerville MA 02144-2516

RE: PUBLIC RECORDS REQUEST of 6/14/2017, Reference # W005733-061417

Dear Mr. Purvis,

The City received a public records request from you on 6/14/2017. Your request mentioned “Pursuant to the Tennessee Open Records Act, I am requesting records related to the case management system(s) that Memphis Police Department personnel have used to track major felony cases, and investigatory work on major felony cases, since at least 2005, through the date in which this request is filled. If multiple case management systems have been used by the Department during this time period, I am requesting information on each of those systems.The records should include:- The data dictionary, glossary of terms, record layout, and any other documentation that describes the case management system(s).- The instruction manual, patrol guide, or any other type of guide, distributed to law enforcement personnel dictating how they should use the case management system(s).I am requesting that all records be provided to me in their original electronic file format, whenever possible. For example, if the Department has a PDF of the instruction manual for the case management system, I am requesting that I receive that instruction manual as a PDF instead of a printed copy of the PDF.As a member of the media reporting on matters in the public interest, I am requesting a fee waiver and an expediting of my request. However, since I am requesting records in their original electronic file format whenever possible, I expect the costs, if any, to be limited.In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.The requested documents will be made available to the general public, and this request is not being made for commercial purposes.Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 7 business days, as the statute requires.Sincerely, Carlton Purvis”

The City has reviewed your request and has determined that the records requested are exempt from disclosure for the following reasons: Per the law in Tennessee at T.C.A. § 10-7-503(a)(2)(A), municipal records will "be open for personal inspection by any citizen of this state...." [Emphasis added]. It appears from your contact information that you are not a Tennessee resident therefore this request is denied due to lack of residency.

This completes your public records request with the City of Memphis

Sincerely,

Public Records Office
City of Memphis

Dear Mr. Carlton Purvis,

Your public records request W005733-061417 was reopened and is being processed. You will receive notification from the City of Memphis Public Records Office on or before 06/29/2017.

Sincerely,
Public Records Office

Good afternoon Mr. Purvis,

The records custodian is processing this request. You are scheduled to receive new notification regarding the status on or before August 10th.

Sincerely,
Public Records Office

The records custodian is still processing this request. You will receive new notification from this office by the close of business on 08/24/2017 regarding the fulfillment status.

Sincerely,
Public Records Office

This request has been fulfilled/closed. All communication was sent to the email address on file. You may also obtain the information by accessing your online public records account via the link below.

http://www.memphistn.gov/Government/LawDivision/PublicRecordsRequest.aspx

Sincerely,

Public Records Office.