FOIA Request

Bernadette Feazell filed this request with the Mclennan County Administrator Dustin Chapman of McLennan County, TX.
Tracking #

R001795-062124

165328-82569532@requests.muckrock.com

Due July 22, 2024
Est. Completion July 26, 2024
Status
Awaiting Response

Communications

From: Bernadette Feazell

To Whom It May Concern:

Pursuant to the Texas Public Information Act, I hereby request the following records:

Please provide all FOIA requests sent to McLennan County and all entities under the McLennan County umbrella and all departments in the McLennan County System from January 1st 2024 to 06/17/2024. We do not need any responsive document just the original request and any communications related to that request, we do not need the actual responsive documents.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

Bernadette Feazell

From: Mclennan County Administrator Dustin Chapman

Good afternoon,
Does the below request include requests sent by you or can we exclude those?
Thank you

From: Bernadette Feazell

you can exclude mine, that will be fine!

-B

From: Mclennan County Administrator Dustin Chapman

Dear Bernadette Feazell,

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From: Mclennan County Administrator Dustin Chapman

Dear Bernadette Feazell:
Your request has been received and is being processed. Your request was received in this office on 6/21/2024 and given the reference number R001795-062124 for tracking purposes.
Records Requested: On June 17, 2024:
Subject: Texas Public Information Act Request: FOIA Request
To Whom It May Concern:

Pursuant to the Texas Public Information Act, I hereby request the following records:

Please provide all FOIA requests sent to McLennan County and all entities under the McLennan County umbrella and all departments in the McLennan County System from January 1st 2024 to 06/17/2024. We do not need any responsive document just the original request and any communications related to that request, we do not need the actual responsive documents.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

Bernadette Feazell

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McLennan County Sheriff's Office

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From: Mclennan County Administrator Dustin Chapman

--- Please respond above this line ---
June 21, 2024 Re:       Public Information Cost Estimate Letter Dear Ms. Feazell: We have received your request for information dated: 06/20/2024. We have determined that complying with your request will result in the imposition of a charge that exceeds $40. Therefore, we are providing you with this cost estimate as required by section 552.2615 of the Texas Government Code. Itemized List of Charges: Description                              Qty x Price                  Total Labor minutes ($15/hour)      2610 x $0.25               $652.50 Overhead charges                   20% of $652.50           $130.50 Total cost       $783.00 There is a less expensive way for you to obtain this information. You may cut down on the requested timeframe to help narrow down the results of the request. Your request will be considered automatically withdrawn if you do not notify us in writing within ten business days from the date of this letter that you either: (a) accept the charges; (b) wish to modify your request; OR (c) have sent to the Open Records Division of the Office of the Attorney General a complaint alleging that you are being overcharged for the information you have requested. Sincerely, Lisa Foster Asst. Records Supervisor McLennan County Sheriff’s Office 901 Washington Ave. Waco, Texas 76701 P: 254-757-5108; F: 254-757-5091
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From: Bernadette Feazell

First off, I would think there is more FOIA Requests than just the Sheriff's Department. Furthermore, the SO has a FOIA Portal where all their requests should be retained and you are telling me that it takes 43.5 hours for you to log-in to your FOIA Portal and run a report for the time period and submit those Requests as well as any other requests that may have been received. This is 2024, you can't tell me that everything is done manually. Yes, I would like to contest the fee's, that is our right absurd.

-B

From: Mclennan County Administrator Dustin Chapman

You have sent an email to an unresponsive email account.
Please be advised that if you wish to submit a public records request, update an existing request, or check the status of an already submitted request, you should visit the Public Records Center.
Thank you
This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY

From: Mclennan County Administrator Dustin Chapman

There are other requests sent to different departments. Those departments are gathering the requests and sending them to me. I'm on medical leave but will compile when I get back and send to you.

From: Mclennan County Administrator Dustin Chapman

--- Please respond above this line ---

Our original estimate was based off the fact that a search of our system indicates that we received approximately 1,750 requests in the specified time frame of 01/01/2024 to 06/17/2024, and we believed we would need approximately 1.5 minutes to manually pull each one. Once contacted, the company providing our open records management system indicated that we can run a report that displays basic information on the requests submitted, including: reference number, create date, request status, customer name, and basic description of public record desired.
According to that company, there . To capture the communications information, the requests will need to be exported one at a time. is no way to run a report that shows all correspondence or communications related to the requests
Additionally, approximately 163 of these 1,750 requests were filled out manually, in-person at our front desk. These handwritten requests were scanned into the online system. Like the communications information, these handwritten requests will need to be exported one at a time.
You can reduce the estimated time and cost to complete your request by withdrawing the portion of your request that was asking for communications related to each request, thereby reducing the need to export each request one at a time. Keep in mind, even if you withdraw the communications portion of your request, the handwritten requests described above will still need to be exported one at a time. The cost estimate for that is option is listed below.
-----------------------------------------------------------------------------------------------------------------------------
163 requests x 1.5 min processing time = 244.5 min (4.08 hours)
LABOR
4.08 hours x $15/hr = $61.13
OVERHEAD
$61.13 x 20% = $12.23
TOTAL
$61.13 + $12.23 = $ 73.36
Sincerely,
Lisa Foster
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From: Mclennan County Administrator Dustin Chapman

Please see the attached information that is responsive to your below request. I know the Sheriff's Office has responded directly.
Thank you

Warning An exclamation point.

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From: Bernadette Feazell

Please have the Sheriff's Office send over the Electronic Requests as they have indicated, and I will be glad to pay for the Manual Request.
-B

From: Mclennan County Administrator Dustin Chapman

I have let them know. Thank you.

From: Mclennan County Administrator Dustin Chapman

--- Please respond above this line ---
RE: Sheriff's Office Records Request of June 21, 2024, Reference # R001795-062124 Dear Bernadette Feazell, The McLennan County Sheriff's Office received a public records request from you on June 21, 2024. Your request mentioned: Please provide all FOIA requests sent to McLennan County and all entities under the McLennan County umbrella and all departments in the McLennan County System from January 1st 2024 to 06/17/2024. We do not need any responsive document just the original request and any communications related to that request, we do not need the actual responsive documents.
Further clarification is required to complete your request: Dustin Chapman forwarded an email stating you would accept the $73.36 charge for the manual request and a bulk pull of the rest, but I need to confirm in writing that you are waving your request for "any communications" that go with each request since those would have to be pulled individually if you are still wanting them. Please confirm in writing that you are waving that portion of your request and I can continue. Thank you. Respond to this email with the details requested above. Upon receipt of clarification, the McLennan County Sheriff's Office will further respond to your public records request as required by law. For questions or additional information, please reply to this email. Sincerely, Lisa Foster
Records
To monitor the progress or update this request please log into the Open Records Request Portal (https://u8387778.ct.sendgrid.net/ls/click?upn=u001.VEsWrlMiJDg0mXafq1mEXf-2BjtJqt2dHoqDdFRIHkBPHGWMOA4-2BxvG16RM1bx2PEQ88xYavF7SDw7vGsjj2Aw456tooE9-2BjQu-2FIWhdjT61bAgFbv7gOEFpVTxeQ-2FKoejxYh6O_qyIcOwuygsI0WqwjM028jb5Y9LgrC-2Fel3HsXl5voGGSmUK36IQWS0Thguh8aRfv-2FhJ0PBbFQZuz9382wAHtFd9tWCZCUD4lCqLFZUtZ2Kvl-2BvdQYQbIRg-2BJV4a13r8L7d0YTtfka2hvfwPkYdo4MC97uysXC0vVuYpiVSH0zU9ZIcYYYqmyvoc0iTQuYx-2Bvux0Mpp4zw9appjh9aI4psb4qQuaECmZDcMX7uKsFbHaUyvByNmGpmt266V3YSNYBmzvXuvAaN45gACp-2FCgk7qC1nekJ7zYsTUREgk5Com4kVKy57-2FbS6yEvCv-2FUBBslVjQkVVZy45kW3N8cxnKqNl-2Fi4wMODqavn-2B7MdafxfVsiFU05-2Bykp2pO8o4XvtXRvK1co5sSd2S5YaOCUm-2BMuVutQ-3D-3D)

From: Bernadette Feazell

this is not ROCKET SCIENCE....I want the Original Request that was submitted, no further communications beyond that. How hard is it for your people to understand that.

-B

From: Mclennan County Administrator Dustin Chapman

You have sent an email to an unresponsive email account.
Please be advised that if you wish to submit a public records request, update an existing request, or check the status of an already submitted request, you should visit the Public Records Center.
Thank you
This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY

From: Bernadette Feazell

I think you all need to go back to your supplier and find out how to EFFICENTLY use their product. Based on their website and clint testimonials, this should not be a monumental task to complete. I suggest that you contact their help desk and get them to school you better how to use their software. https://granicus.com/solution/govservice/govqa/

DUSTIN- I would like to request all information and contract negotiations relating to the Contract for GOVQA with McLennan County, cost, contract, etc. EVERYTHING. Thanks.

See attached below.

-B

From: Mclennan County Administrator Dustin Chapman

I found the below supplement to your request on Muckrock. The responsive information is attached.
Thank you

[cid:7e32d8b7-cb0d-498d-85c4-5fc728454773]

From: Mclennan County Administrator Dustin Chapman

--- Please respond above this line ---
RE: Sheriff's Office Records Request of June 21, 2024, Reference # R001795-062124 Dear Bernadette Feazell, The McLennan County Sheriff's Office received a public records request from you on June 21, 2024. Your request mentioned:

Please provide all FOIA requests sent to McLennan County and all entities under the McLennan County umbrella and all departments in the McLennan County System from January 1st 2024 to 06/17/2024. We do not need any responsive document just the original request and any communications related to that request, we do not need the actual responsive documents.
***** due to the size of this request, processing will take longer than expected. We have to review all 1700+ files for people's personal information like SSN, DOBs, etc, therefore we will need additional time to complete this request. It should be completed by the 26th of July.***** For questions or additional information, please reply to this email. Sincerely, Lisa Foster
Records
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