Poll Worker's Activity Reports

Carly Sitrin filed this request with the Boston Election Department of Massachusetts.
Status
Completed

Communications

From: Carly Sitrin

To Whom It May Concern:

Pursuant to the Massachusetts Public Records Law, M.G.L. c.66, §10, I hereby request the following records:

I request any and all materials submitted by poll workers from all 255 precincts in Boston, MA regarding the 2012 general presidential election. All files including but not limited to; (i) the records of the 2012 general election day’s activities as submitted by poll workers from all Boston, MA precincts, (ii) reports related to "spoiled" or otherwise rejected ballots, (iii) any reports of voting machine malfunctions.

I also request any and all training materials used during the mandatory training session for poll workers.

I also request that, if appropriate, fees be waived as we believe this request is in the public interest, as suggested but not stipulated by the recommendations of the Massachusetts Supervisor of Public Records. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.

I expect the request to be filled in an accessible format, including for screen readers, which provide text-to-speech for persons unable to read print. Files that are not accessible to screen readers include, for example, .pdf image files as well as physical documents.

In the event that fees cannot be waived, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.

Sincerely,

Carly Sitrin

From: Catherine Lizotte

Ms. Sitrin:
Please see attached correspondence.

Sincerely,

Catherine Lizotte

Senior Assistant Corporation Counsel

City of Boston Law Department

Boston City Hall, Room 615

Boston, MA 02201

Tel.: 617-635-3215

Fax: 617-635-2012

catherine.lizotte@boston.gov <catherine.lizotte@cityofboston.gov>

The information contained in this electronic transmission (“e-mail”),
including any attachment (the “Information”), may be confidential or
otherwise exempt from disclosure. It is for the addressee only. *This
Information may be privileged and confidential attorney work-product or a
privileged and confidential attorney-client communication.* The
Information may also be deliberative and pre-decisional in nature. As
such, it is for internal use only. The Information may not be disclosed
without the prior written consent of the Corporation Counsel of the City of
Boston. If you have received this e-mail by mistake, please notify the
sender and delete it from your system. Please do not copy or forward it.
Thank you for your cooperation.

From: Carly Sitrin

Ms. Lizotte,

Thank you for your timely response. If you or anyone in your office has a free moment this week, I would love to speak with someone about my request. Is there anyone in particular who could serve as a point of contact? I am available all day today (Tuesday July 14) and Thursday. I am also available any time before 9am or after 5pm Wednesday and Friday. Thank you again for your assistance and I look forward to hearing from you.

Best,
Carly Sitrin
(908) 458-2734

From: Carly Sitrin

Ms. Lizotte,

Sorry I missed your call. Would you be available to speak with me at 2pm today?

Best,
Carly Sitrin

From: Catherine Lizotte

Hi Carly,
I will call you at 2 pm.

Thanks,
Cathy

Catherine Lizotte

Senior Assistant Corporation Counsel

City of Boston Law Department

Boston City Hall, Room 615

Boston, MA 02201

Tel.: 617-635-3215

Fax: 617-635-2012

catherine.lizotte@boston.gov <catherine.lizotte@cityofboston.gov>

The information contained in this electronic transmission (“e-mail”),
including any attachment (the “Information”), may be confidential or
otherwise exempt from disclosure. It is for the addressee only. *This
Information may be privileged and confidential attorney work-product or a
privileged and confidential attorney-client communication.* The
Information may also be deliberative and pre-decisional in nature. As
such, it is for internal use only. The Information may not be disclosed
without the prior written consent of the Corporation Counsel of the City of
Boston. If you have received this e-mail by mistake, please notify the
sender and delete it from your system. Please do not copy or forward it.
Thank you for your cooperation.

From: Catherine Lizotte

Carly,
Thank you for your phone message yesterday. Please see attached
correspondence.

Sincerely,
Cathy

Catherine Lizotte

Senior Assistant Corporation Counsel

City of Boston Law Department

Boston City Hall, Room 615

Boston, MA 02201

Tel.: 617-635-3215

Fax: 617-635-2012

catherine.lizotte@boston.gov <catherine.lizotte@cityofboston.gov>

The information contained in this electronic transmission (“e-mail”),
including any attachment (the “Information”), may be confidential or
otherwise exempt from disclosure. It is for the addressee only. *This
Information may be privileged and confidential attorney work-product or a
privileged and confidential attorney-client communication.* The
Information may also be deliberative and pre-decisional in nature. As
such, it is for internal use only. The Information may not be disclosed
without the prior written consent of the Corporation Counsel of the City of
Boston. If you have received this e-mail by mistake, please notify the
sender and delete it from your system. Please do not copy or forward it.
Thank you for your cooperation.

From: Carly Sitrin

Hi Cathy,

Thank you for following up with me! I would love to save everyone some time and money and view the documents myself at City Hall. Is there a specific time or date that would be best? Additionally, would the documents that have been identified be set aside or would it be possible to obtain an electronic index of the responsive material so that I may access it quickly and efficiently when I arrive onsite? Thank you so much for your help!

Best,
Carly Sitrin
Muckrock News
(908) 458-2734

From: Catherine Lizotte

Hi Carly,
Could you come in Monday 7/27/15 at 10:30 a.m., Boston City Hall, Room 241?

Unfortunately, the documents are in hard copy form--there is no electronic
database. We will have the books set aside for you to go through. Please
bring with you post-its or paperclips that you can use to mark pages--if
you would like copies of specific pages, you can give us the marked books
and we will copy the requested pages and get them to you within a short
time frame (although not likely the same day). We will charge you for the
photocopies, so please bring a check that you can provide us on that day.

Sincerely,
Cathy

Catherine Lizotte

Senior Assistant Corporation Counsel

City of Boston Law Department

Boston City Hall, Room 615

Boston, MA 02201

Tel.: 617-635-3215

Fax: 617-635-2012

catherine.lizotte@boston.gov <catherine.lizotte@cityofboston.gov>

The information contained in this electronic transmission (“e-mail”),
including any attachment (the “Information”), may be confidential or
otherwise exempt from disclosure. It is for the addressee only. *This
Information may be privileged and confidential attorney work-product or a
privileged and confidential attorney-client communication.* The
Information may also be deliberative and pre-decisional in nature. As
such, it is for internal use only. The Information may not be disclosed
without the prior written consent of the Corporation Counsel of the City of
Boston. If you have received this e-mail by mistake, please notify the
sender and delete it from your system. Please do not copy or forward it.
Thank you for your cooperation.

From: Boston Election Department

A copy of documents responsive to the request.

From: Carly Sitrin

Hi Cathy,

I just wanted to quickly follow up on this request. I went in a few weeks ago to look through and set aside some logs to be scanned and emailed and I was just wondering if we've made any headway with those. I had also inquired with Sabino about a processing report for the logs (basically, what happens after the poll workers write things down. Is there a committee that reads these reports and takes any action). Any updates on where we stand with the request would be greatly appreciated! Thank you so much for all of your help!

Best,
Carly Sitrin
MuckRock News
908-458-2734

From: Catherine Lizotte

Hi Carly,
We have 90 pages that need to be copied and then scanned to you. The cost
is $18.00 for the copies, plus $30 for the two hours of staff time needed
to copy and scan (for a total of $48). Could you please send a check to
the attention of the Boston Election Department, Room 241, Boston City
Hall, Boston, MA 02201?

Once we receive the check we will proceed to get the scanned documents to
you.

Sincerely,

Catherine Lizotte

Senior Assistant Corporation Counsel

City of Boston Law Department

Boston City Hall, Room 615

Boston, MA 02201

Tel.: 617-635-3215

Fax: 617-635-2012

catherine.lizotte@boston.gov <catherine.lizotte@cityofboston.gov>

The information contained in this electronic transmission (“e-mail”),
including any attachment (the “Information”), may be confidential or
otherwise exempt from disclosure. It is for the addressee only. *This
Information may be privileged and confidential attorney work-product or a
privileged and confidential attorney-client communication.* The
Information may also be deliberative and pre-decisional in nature. As
such, it is for internal use only. The Information may not be disclosed
without the prior written consent of the Corporation Counsel of the City of
Boston. If you have received this e-mail by mistake, please notify the
sender and delete it from your system. Please do not copy or forward it.
Thank you for your cooperation.

From: MuckRock

Boston Election Department
Room 241, Boston City Hall
Boston, MA 02201

To Whom It May Concern:

Please find enclosed a check for $48 to satisfy the fee associated with the attached public records request.

Thank you.

From: Carly Sitrin

Hi Cathy,

I just wanted to follow up with my request and see if the election department received my check. I was also still wondering about the processing report for the logs that Sabino had mentioned. Would this be included in the scanned documents? Thank you again!

Best,
Carly Sitrin
MuckRock News
908-458-2734

From: Sabino Piemonte

Good afternoon

Carly, we received the check and have made all the copies. We will scan
them to you tomorrow and also put a copy in the mail to you. Can I use
this as the mailing address?

MuckRock
DEPT MR 19332
PO Box 55819
Boston, MA 02205-5819

Sabino Piemonte

--

**** IMPORTANT MESSAGE FOR BOSTON RESIDENTS ONLY! ****

Please remember to respond to the City’s Annual Resident Listing if you
live in Boston. Click on the link to submit your information to the Boston
Election Department: www.cityofboston.gov/elections/annual_listing.asp.
Please share this link with your fellow Boston residents. Thank you.

Sabino Piemonte
Boston Election Department
One City Hall 241
Boston, MA 02201
617-635-4054
617-263-3024 (F)

www.cityofboston.gov elections/

From: Carly Sitrin

Hi Sabino,

That will be perfect thank you so much for all of your help!

Best,
Carly Sitrin
MuckRock News

From: Boston Election Department

A copy of documents responsive to the request.

From: Boston Election Department

A cover letter granting the request and outlining any exempted materials, if any.

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