MA State Payroll File, including total pay for 2010

Jack Carroll filed this request with the Office of the Comptroller of Massachusetts.


From: Jack Carroll

To Whom It May Concern:

Pursuant to the state Freedom of Information Act, G.L.M. c.66, €10, I hereby request the following records:

The standard state payroll file, including total pay for 2010.

I also request that, if appropriate, fees be waived as we believe this request is in the public interest, as suggested but not stipulated by the recommendations of the Massachusetts Supervisor of Public Records. The requested documents will be made available to the general public free of charge as part of the public information service at, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.

In the event that fees cannot be waived, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.


Jack Carroll

From: Jack Carroll

To Whom It May Concern:

I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on June 14, 2011. Please let me know when I can expect to receive a response, or if further clarification is needed.

Thank you for your help.

From: Comptroller's Office

From: "Henriques, Caroline (OSC)" <>

In response to your request below the state payroll report, on CD in Excel, is available to be picked up or mailed. Please notify me which you prefer.

Field descriptions:
• Department – 3 letter code of the department employing Employee.
• Last Name; First Name, Middle Name – Employee’s Last Name, First Name and Middle Initial
• Descr – Current Position Description for Employee, Human Resource or Department entered field
• Std Hours – Department entered standard weekly work hours, for full time usually 37.5 or 40 hours
• Annual Rate – Calculated field based on and standard hours for current year
• Earnings – Total of Earnings to the Employee for prior calendar year
• Union Code - Current Union Code info for Employee

Certain names have been deleted as victims of domestic violence in accordance with G.L. Ch 66 s 10 (d) as well as human service clients or residents earning nominal wages for rehabilitation services in accordance with G.L.Ch 4 s, 7(26) (c) and HIPPA restrictions. In addition this office has determined that under the Family Educational Rights and Privacy Act (FERPA) the work records of students (undergraduate or graduate) who work for the University or other higher education college WHILE A STUDENT, are protected from disclosure of their work information (title, salary, hours, name, dept). Therefore, students paid were excluded from the based upon FERPA.

Please do not hesitate to contact me if you have any questions or concerns.
Caroline Henriques
Public Information Requests
Office of the Comptroller
One Ashburton Place - 9th Floor
Boston, MA 02108
Phone:  617-973-2618
Fax: 617-727-2163


Thanks so much for your help, Caroline. If you could mail the requested documents to the following address, I'd appreciate it:

Ref: 629-41528686
185 Beacon St. #3
Somerville, MA 02143

Of if you could attach the report as a PDF or other electronic format to an e-mail, that would be ideal.

From: Comptroller's Office