Dept of Transportation Docs on Electronic Toll Booths/ALPRs

Evan Anderson filed this request with the Department of Transportation of Massachusetts.
Tracking # 16-0389; 16-0271
Status
Completed

Communications

From: Evan Anderson

To Whom It May Concern:

Pursuant to the Massachusetts Public Records Law, M.G.L. c.66, §10, I hereby request the following records:

Any documents related to the all-electronic tolling structures on the Massachusetts Turnpike, including their function prior to being used for tolling purposes.

I also request that, if appropriate, fees be waived as we believe this request is in the public interest, as suggested but not stipulated by the recommendations of the Massachusetts Supervisor of Public Records. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.

I expect the request to be filled in an accessible format, including for screen readers, which provide text-to-speech for persons unable to read print. Files that are not accessible to screen readers include, for example, .pdf image files as well as physical documents.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.

Sincerely,

Evan Anderson

From: Diaz-Gonzalez, Nelly (DOT)

Dear Mr. Anderson,

The Massachusetts Department of Transportation is in receipt of your public records request and it has been assigned with Legal Case# 16-0271, attached please find copy of acknowledgment letter.
Best,

Nelly I. Diaz-Gonzalez
Administrative Assistant II
Massachusetts Department of Transportation
Office of the General Counsel
10 Park Plaza, Suite 3510
Boston, MA 02116
(857) 368-8761

From: Goddard, Jacquelyn (DOT)

Re: public records request from Evan Anderson dated April 3, 2016

Please note the following in connection with your inquiry:

Prior to being used for tolling purposes the function of the structures is to test the tolling equipment and software before it is used for collecting tolls.

Please let me know if you have additional questions.

Thank you,
Jacquelyn Goddard
857-368-8912

From: Evan Anderson

Hi Ms. Goddard,

Thank you for your response. I would still like to request documents related to the tolling structures, including any software contracts. If you have any questions, feel free to ask.

Sincerely,
Evan

From: Lyons, Maryellen (DOT)

He needs to identify the type of documents that he is looking for.

If he lets us know what he is looking for, or trying to learn, we could help identify responsive documents.

From: Goddard, Jacquelyn (DOT)

Please note that MassDOT has received this and is acting on this public records request.

From: Goddard, Jacquelyn (DOT)

Evan,
Please note that we are hoping to get more specificity from you in order to respond to your public records request. We hope to hear from you more about the types of documents you are looking for when you state, “I would still like to request documents related to the tolling structures, including any software contracts.”
Thank you,
Jacquelyn Goddard

From: Evan Anderson

Hi there,

Thank you for your response. I would like to narrow my request to any contracts or databases related to the tolling structures.

Sincerely,
Evan

From: Goddard, Jacquelyn (DOT)

Evan,

Please note that we are happy to help with this request.

I think the clarification needed though needs to be more in keeping with …..current toll structure documents……future “toll” structure documents like for All Electronic Tolling…..also do you want contracts for every aspect of tolls and if so….going back months/years?

Again, we hope to be helpful. Please be more specific and please give a time frame.

Thank you very much.

Please call me Monday if you wish to have a conversation: 857-368-8912.
Jacquelyn Goddard

From: Evan Anderson

Hi Ms. Goddard,

I am requesting any contracts for software (currently or in the future) used by the tolling structures that will become All Electronic Tolling, in addition to a copy of any database(s), such as license plate scans, currently used by the Electronic Tolling Structures. To be clear, I am seeking documents specifically related to the tolling structures recently placed on I-90 which will soon become All Electronic Tolling. The time frame would be between 2012 and the date this request is processed.

I hope this clears things up, but feel free to reach out to me if you have any more questions.

Thank you,
Evan

From: Department of Transportation

A cover letter granting the request and outlining any exempted materials, if any.

From: Department of Transportation

A copy of documents responsive to the request.

From: Evan Anderson

Hi,

Thanks so much for your help with this request! I really appreciate it.

Sincerely,
Evan Anderson

From: Evan Anderson

Hi,

Thank you again for your help with obtaining these records. I would now like to request the following:

Any data retention policy manuals, slides, or other documents in relation to the All Electronic Tolling infrastructure, to include the Automatic License Plate Readers.
Any data sharing agreements, or other memoranda of understanding/agreement, in relation to the All Electronic Tolling infrastructure, to include the Automatic License Plate Readers.

If you have any questions, please do not hesitate to contact me.

Thank you,
Evan

From: Diaz-Gonzalez, Nelly (DOT)

Dear Mr. Anderson,

I am sending you this email on behalf of Attorney Maryellen Lyons, attached please find copy of acknowledgment letter regarding your public records request dated May 11, 2016.
Best,

Nelly I. Diaz-Gonzalez
Administrative Assistant II
Massachusetts Department of Transportation
Office of the General Counsel
10 Park Plaza, Suite 3510
Boston, MA 02116

______________________________

May 16, 2016

Evan Anderson
MuckRock News
DEPT MR 24997
411A Highland Ave
Somerville, MA 02144-2516

RE: Public Records Request for any data retention policy manuals, slides, or other documents in relation to the All Electronic Tolling infrastructure to include the Automatic Plate Readers and any data sharing agreements, or other memoranda of understanding/ agreement in relation to the All Electronic Tolling, Case# 16-0389

Dear Mr. Anderson:

The Massachusetts Department of Transportation is in receipt of your request for public records dated 5/11/2016 regarding the above referenced matter. We will attempt to retrieve the document(s) you have requested, subject to the exception of those materials exempted from disclosure under Mass. Gen. Laws Ch. 4, §7, cl. twenty-sixth.

You may be notified of a fee for assembling and reproducing the documents that are located. Upon receipt of your check payable to MassDOT in the requisite amount, the requested documents will be copied and released to you. If you prefer to come in person, an appointment can be arranged for you to review the materials prior to copying upon payment of the fee for assembly.

If you have any further questions or need additional information please contact the Legal Department at (857) 368-8761.

Sincerely,

Maryellen Lyons
Deputy General Counsel

From: Evan Anderson

Hi there,

Thank you for acknowledging my request. Has there been any update since?

Sincerely,
Evan

From: Goddard, Jacquelyn (DOT)

Please note the attached information in connection with your records request.
_______________________________________________________________________
May 11, 2016
Department of Transportation
Massachusetts Department of Transportation
10 Park Plaza, Suite 3170
Boston, MA 02116

This is a follow up to request number 16-0271: We have treated this as a NEW request.

Hi,

Thank you again for your help with obtaining these records. I would now like to request the following:

Any data retention policy manuals, slides, or other documents in relation to the All Electronic Tolling infrastructure, to include the Automatic License Plate Readers.
Any data sharing agreements, or other memoranda of understanding/agreement, in relation to the All Electronic Tolling infrastructure, to include the Automatic License Plate Readers.

If you have any questions, please do not hesitate to contact me.

Thank you,
Evan
---

Sincerely,

Evan Anderson

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Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com<mailto:requests@muckrock.com>

For mailed responses, please address (see note):
MuckRock
DEPT MR 24997
411A Highland Ave
Somerville, MA 02144-2516

PLEASE NOTE: This request is not filed by a MuckRock staff member, but is being sent through MuckRock by the above in order to better track, share, and manage public records requests. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable.
------

From: Evan Anderson

Hi Ms. Goddard,

Thank you again for providing me these records. Just so it's absolutely clear, every transaction (i.e. license plate scan) with the AET structures is stored indefinitely?

Sincerely,
Evan

From: Goddard, Jacquelyn (DOT)

Evan,
I am just reading this today. I do not know the answer to your question so I will forward this email.
Jacque

From: Evan Anderson

Hi there,

Just checking in on this.

Best,
Evan

From: Evan Anderson

Hi again,

Have you been able to find an answer to my question?

Thank you,
Evan

From: Goddard, Jacquelyn (DOT)

To: Evan Anderson

From: Goddard, Jacquelyn (DOT)

“MassDOT is in the process of making a recommendation to the Records Conservation Board (RCB) regarding retention schedules related to All Electronic Tolling records. Until RCB approval of the length of time to store the data is received, MassDOT will continue to collect and retain speed data. Once the RCB provides guidance, MassDOT will act accordingly and purge the MassDOT system of all data that no longer needs to be retained. MassDOT has made this decision out of an abundance of caution to ensure MassDOT is within whatever amendments may be made by the RCB.”

On background:

The Records Conservation Board, organized by MGL c 30, § 42, is composed of the Supervisor of Public Records, the State Archivist, the Attorney General, the Comptroller, the Commissioner of Administration and Finance, and the State Librarian. No state agency records may be destroyed or transferred without the approval of the Board.

The functions of the Board are:

· To approve or amend the Statewide Records Retention Schedule, which describe the lifespan of the state government record.

· To approve Transfer and Destruction Permissions which authorize the agency to implement the provisions of the Statewide Records Retention Schedule on a specific increment of records

· To set standards for the management of state records.

The Board meets the first Wednesday of every month at the State Library on the third floor of the State House.

Please let me now if you have additional questions. I believe other questions in your April 3, 2016 email were previously answered by MassDOT.

Sincerely,

Jacquelyn Goddard___

From: Evan Anderson

Hi,

Thanks so much again for your help with this. I am hoping to get a timely answer on a few questions as part of a story on the AETS for Dig Boston. My questions are the following:

What are the Hot List categories used by the AETS? How many license plates are currently on the Hot List?
Who is authorized to view toll zone transactions in real time, other than MassDOT employees?
Does MassDOT plan to incorporate automatic vehicle occupancy detection when Raytheon develops it?

Thank you,
Evan

From: Goddard, Jacquelyn (DOT)

Got this. Thanks.

From: Marvin, Patrick (DOT)

Good morning Evan -

I am responding to your October 26 request for information.

Please note I am working to get you answers and will get back to you as soon as possible.

Thank you,
Patrick

Patrick Marvin
Communications Office
Massachusetts Department of Transportation
(857)-368-8909
www.massdot.state.ma.us<http://www.massdot.state.ma.us/>
@MassDOT
Facebook: MassDOT
www.mbtabackontrack.com<http://www.mbtabackontrack.com/>

From: Marvin, Patrick (DOT)

Good afternoon Evan -

Please note that MassDOT has not utilized the All Electronic Tolling Hot List or created any Hot List categories. Real-time viewership of tolling transactions is limited to MassDOT employees, and contractors for quality-assurance and maintenance purposes. MassDOT has not had active discussions regarding current or future automated vehicle occupancy detection technology and potential changes to the tolling system will be vetted with a thorough public process.

Thank you,
Patrick

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