Beverly Scott (MBTA) emails February 9 to 11, 2015

Shawn Musgrave filed this request with the Massachusetts Bay Transportation Authority (MBTA) of Massachusetts.
Tracking # 15-35
Status
Completed

Crowdfund Request: Beverly Scott (MBTA) emails February 9 to 11, 2015

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Communications

From: Shawn Musgrave

To Whom It May Concern:

Pursuant to the Massachusetts Public Records Law, M.G.L. c.66, §10, I hereby request the following records:

All emails sent to or from MBTA general manager Beverly Scott on February 9, 10 or 11, 2015.

I also request that, if appropriate, fees be waived as we believe this request is in the public interest, as suggested but not stipulated by the recommendations of the Massachusetts Supervisor of Public Records. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.

I expect the request to be filled in an accessible format, including for screen readers, which provide text-to-speech for persons unable to read print. Files that are not accessible to screen readers include, for example, .pdf image files as well as physical documents.

In the event that fees cannot be waived, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.

Sincerely,

Shawn Musgrave

From: MuckRock.com

To Whom It May Concern:

I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on Feb. 11, 2015. Please let me know when I can expect to receive a response, or if further clarification is needed.

Thank you for your help.

From: Massachusetts Bay Transportation Authority (MBTA)

A letter stating the requester must agree to or prepay assessed or estimated fees in order for the agency to continue processing the request.

From: MuckRock.com

To Whom It May Concern:

I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on Feb. 11, 2015. Please let me know when I can expect to receive a response, or if further clarification is needed.

Thank you for your help.

From: Shawn Musgrave

Ms. Krupanski -

Please confirm that an attorney must review each of the requested emails.

Best,
Shawn Musgrave
MuckRock

From: Krupanski, Susan

This will confirm that an attorney is required to search and segregate each email to review for information that would require redaction in accordance with the public records law.

In accordance with the public records access regulations, it is expected that the hourly rate charged is that of the lowest paid employee of the governmental entity. However in complex matters, the hourly rate of the lowest paid employee who has the necessary knowledge or experience may be utilized to calculate the fee for search and segregation time.

In the case of emails, an attorney is the lowest paid employee capable of evaluating each email for possible statutory redactions in accordance with the exemptions authorized by law.

From: Shawn Musgrave

Ms. Krupanski -

Please narrow my request to a search of emails sent to or from Beverly Scott on February 9, 10 and 11, 2015 from non-MBTA email addresses/domains.

Furthermore, I do not believe that review of the requested documents requires printing out responsive emails. As I have requested documents in their original electronic format, I ask that you revise the fee estimate to reflect the true cost of duplication.

I look forward to the revised fee estimate.

Best,
Shawn Musgrave
MuckRock

From: MuckRock.com

To Whom It May Concern:

I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on Feb. 11, 2015. Please let me know when I can expect to receive a response, or if further clarification is needed. You had assigned it reference number #15-35.

Thank you for your help.

From: Krupanski, Susan

The records custodian, the Information Technology Department, has advised that you need to provide the “suffix” of the emails you want searched, i.e., .org, .com.,.edu.,.mil, etc.

Thank you.

From: Shawn Musgrave

Hello -

Please provide a fee estimate for a search within the indicated timeframe for emails that come from .com; .net; and .org domains.

Best,
Shawn

From: Massachusetts Bay Transportation Authority (MBTA)

A letter stating the requester must agree to or prepay assessed or estimated fees in order for the agency to continue processing the request.

From: Shawn Musgrave

Hello -

Please advise whether this fee estimate will be revised in light of Governor Baker's procedures for processing public records requests, specifically his mandate that the first four hours of search and retrieval time will be waived, and that hourly processing costs will not exceed $25.

These changes were announced on July 30: http://www.mass.gov/governor/press-office/press-releases/fy2016/new-procedures-for-public-records-requests-introduced.html

Thank you,
Shawn Musgrave

From: Shawn Musgrave

Hello -

Checking on the below.

Best,
Shawn

From: Massachusetts Bay Transportation Authority (MBTA)

A letter stating the requester must agree to or prepay assessed or estimated fees in order for the agency to continue processing the request.

From: MuckRock

To Whom It May Concern:

Please find enclosed a check for $205.00 to satisfy the fee associated with the attached public records request.

Thank you.

From: Massachusetts Bay Transportation Authority (MBTA)

A cover letter granting the request and outlining any exempted materials, if any.

From: Massachusetts Bay Transportation Authority (MBTA)

A copy of documents responsive to the request.

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