|Submitted||May 23, 2021|
|Due||June 23, 2021|
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To Whom It May Concern:
Pursuant to the Massachusetts Public Records Law, I hereby request the following records:
1. All "Vendor Applications" for All Fourteen (14) of the Massachusetts (MA) Sheriff's Departments from the time period of 2006 to the present (which are required by DOR once every three (3) years, as referenced in the attached letter);
2. The latest version of the "DOR's Licensed Constable and Sheriff Handbook", as referenced in the attached letter;
3. The document, memorandum, or "other terminology which I am not aware of" containing the DOR's required "background checks" (as referenced in the attached letter as "passing background checks");
4. A copy of DOR's "training manual", which DOR conducts training from for their "Vendors" (as referenced in the attached letter).
As can be seen from the attached 2016 letter, the MA Department of Revenue Child Support Division (MA DOR CSE) states verbatim:
"As you may know, the DOR requires all [MA] Sheriff's Offices who serve process for DOR to recertify every three years. Recertification includes completing the application, passing background checks, and attending a meeting with DOR. You will be receiving a reapplication package in the next few months. When you receive it, please make sure your deputy constables complete the required paperwork and return it to DOR. After we receive your application, we will schedule you for training."
I also request that, if appropriate, fees be waived as we believe this request is in the public interest, as suggested but not stipulated by the recommendations of the Massachusetts Supervisor of Public Records. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.
I expect the request to be filled in an accessible format, including for screen readers, which provide text-to-speech for persons unable to read print. Files that are not accessible to screen readers include, for example, .pdf image files as well as physical documents.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.
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Subject: Response to Public Records Request
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Dear Mr. Coffin –
I am writing to let you know that the Child Support Enforcement Division of the Massachusetts Department of Revenue responded to your request for public records today. The response and corresponding documents were sent under separate cover via our confidential email service.
Amy M. Clayman
Hi Amy M. Clayman,
Thank you for your comprehensive response. I have attached your 6/10/2021 response and the list of the 55 files you provided, so that other members of the public may easily see it. Thank you for providing the "Serving Process for Massachusetts Department of Revenue Child Support Enforcement, Licensed Constable And Sheriff Handbook, November 2019". I have also attached that so that other members of the public may easily see it.
I appreciate your recent response but believe you have only partially addressed my original request dated 5/23/2021, as I am still missing requested documents as further clarified below:
The original request included:
1. All "Vendor Applications" for All Fourteen (14) of the Massachusetts (MA) Sheriff's Departments from the time period of 2006 to the present...
This portion of the request includes all employees of the Fourteen (14) Massachusetts (MA) Sheriff's Departments if they are participating. For example, we see this from your responsive document called "Suffolk 3.pdf" where in 2016 the MA Sheriff's Departments sent 18 (eighteen), **not just one**, to DOR as "recertification forms that the Department of Revenue requires all staff and deputies to complete for re-certification". This is just one of the fourteen sheriff's departments with more than 1 employee, as they all have more than 1 employee. I am seeking these from your Agency regarding all employees participating from the Fourteen (14) Massachusetts (MA) Sheriff's Departments.
We see further evidence of what is being sought from page 5 (or #15 under "Standards of Conduct") of the November 2019 Handbook (which you provided in your 6/10/2021 response and which is attached for transparency) as verbatim: "Each licensed Constable or Sheriff shall submit to DOR a completed application for each employee, agent or associate who may be involved in service of process for DOR before using the services of such employee, agent or associate. Applications should be sent to DOR staff at email@example.com. DOR will review each employee, agent or associate individually to determine if he or she is appropriate for inclusion on DOR’s list of authorized process servers. DOR will not compensate for services provided by any employee, agent or associate who has not signed a Confidentiality Agreement or passed all DOR-required tax, child support and criminal history background checks."
Thank you in again for what has already been have provided. This request is still not complete as explained above. I look forward to receiving the remaining documents to resolve this request within a reasonable amount of time.
Hi Amy M. Clayman,
I am also seeking these person's [from the Fourteen (14) Massachusetts (MA) Sheriff's Departments] applications as part of the #1 in my original request dated 5/23/2021. Again, this includes for all of the persons participating in these services. A blank Application has been attached for your reference and to alleviate any confusion. Thank you again for what has already been have provided. This request is still not complete as explained above & in the previous response from me also dated 6/11/2021. I look forward to receiving the remaining documents to resolve this request within a reasonable amount of time.