Firearm Project, Manatee County, FL

Brian Freskos filed this request with the Manatee County Sheriff's Office of Manatee County, FL.
Status
Completed

Communications

From: Brian Freskos

Hi,

Pursuant to the Florida Sunshine Law, I am requesting data and other records from your agency as part of a national reporting project on the use of stolen firearms in crimes.

From the Florida Department of Law Enforcement we obtained serial number, make, model and other information on firearms reported stolen by members of the public to your agency. We are requesting that your agency provide similar information for firearms that your agency has confiscated, seized, found, booked into evidence, or otherwise taken custody of so that we may explore the relationship between stolen guns and crime. We are also requesting that your agency provide records related to firearms that were reported lost or stolen from law enforcement officers in your jurisdiction.

I have broken the request into parts, each of which details the records we are seeking. As expressed below, the date range for each part of this request is January 1, 2010 to the present:

1) Detailed information about seized and/or recovered guns, any guns in evidence, and/or any gun of which the department has taken custody

It is our understanding that law enforcement agencies maintain detailed records about firearms that were used in crimes, found at crimes scenes or other incidents, seized during investigations, booked property or evidence, or otherwise under the custody and control of the department, including the make, model and serial number of each gun.

We are therefore requesting the following records regarding firearms used in crimes, found at crime scenes or other incidents, booked into property or evidence, seized or confiscated during investigations or otherwise recovered or taken in by your agency:

-- The serial number, make and model of each gun
-- The date on which the department recovered, seized or took custody of each gun
-- The police report number for the crime and/or incident involving each gun
-- The type of crime or incident in which each gun was involved (e.g., homicide, robbery, assault, etc.)

Please include firearms for all offense and incident types, including homicide, robbery, assault, traffic stops, etc.

If your agency maintains a spreadsheet or database containing these records, we ask that you please provide that database. I would be grateful if this data was collated into a spreadsheet. If a spreadsheet is provided, please also provide a record layout and/or code sheet. If a spreadsheet or database is not available, please release any other records containing the information we seek.

The date range for this part is also January 1, 2010 to the present.

2) Detailed information on lost, stolen or unaccounted for law enforcement guns

It is our understanding that law enforcement agencies maintain detailed records about firearms that, while owned by the department or under the control and/or in the possession of their employees, went missing, were lost or stolen, or are otherwise unaccounted for.

We therefore requesting any and all records of department firearms that were lost, stolen, went missing or are otherwise unaccounted for. If your department does not issue firearms, then we ask for any and all records of firearms that were lost, stolen, went missing or otherwise became unaccounted for while under the control and/or in the possession of one of your employees or another law enforcement officer. For example, if a thief broke into an officer’s car or house and stole his or her firearm, we would like the report for that theft and any accompanying information. If an audit concluded that firearms were missing from inventory, we could like a copy of that audit. If an officer left a firearm somewhere or lost one somehow, we would like the report for that loss.

The information should include but not be limited to the following:

-- The serial number, make, model and caliber of each firearm

-- The location and address where the firearm was lost or stolen

-- The date of the loss or theft.

-- The date the loss or theft was reported

-- Whether each lost or stolen firearm was recovered

-- If the lost, stolen or missing firearm was recovered, the date and location of the recovery

-- A description of how the firearm was lost, stolen or went missing

-- Whether negligence on the part of the employee is/was suspected in the loss or theft of the firearm

-- Whether the employee in control of the firearm retired, was terminated or otherwise left the department, and if so, the date and circumstances of the employee’s departure and whether his or her gun was retrieved and/or recovered.

-- Any other individual reports and findings on the individual lost, stolen or missing firearms

The records should include but not be limited to audits, inventory reports, databases, internal reports, memos, internal affairs investigations, emails or other correspondence, and/or any other records.

The date range for this part is also January 1, 2010 to the present.

Please label each record in a clear manner. I am a reporter with The Trace, a 501c3 nonprofit news organization. We will be making information obtained from this request available to the general public and are not requesting it for commercial purposes.

In the event that there are fees, I would be grateful if you informed me of the total charges before completing my request. We request that if you send an invoice, you make it out to The Trace.

I would prefer the requested information be sent via an e-mail attachment if available, or a mailed CD-ROM if not. If standard mail must be used, we ask that you send the records to the following address:

The Trace
Attn: Brian Freskos
428 Broadway, 4th Floor
New York, NY 10013

Thank you in advance for your help with this request. I look forward to receiving your response. If you have any questions or concerns, do not hesitate to contact me on my cell phone: (919) 522-6354

Sincerely,

Brian Freskos
Investigations, The Trace

From: Bristow, Dave

Have forwarded your request to our records department….will let you know a cost estimate.

Dave
Dave Bristow
Manatee County Sheriff’s Office
Public Information Director
Dave.bristow@manateesheriff.com<mailto:Dave.bristow@manateesheriff.com>
Office: (941) 747-3011 #2278
Cell: (941) 737-2366

From: Bristow, Dave

Wanted to let you know the cost estimate may take 1-2 weeks.

Dave
Dave Bristow
Manatee County Sheriff’s Office
Public Information Director
Dave.bristow@manateesheriff.com<mailto:Dave.bristow@manateesheriff.com>
Office: (941) 747-3011 #2278
Cell: (941) 737-2366

From: Brian Freskos

Sounds good. Thanks!

From: Chasteen, Sharon

Mr. Freskos,

The Manatee County Sheriff’s Office is in receipt of your April 4, 2017 Public Records request regarding the use of stolen firearms in crimes.

It has been determined that the nature or volume of public records to be inspected or copied requires the extensive use of information technology resources or extensive clerical or supervisory assistance, or both. Pursuant to §119.07(4)(d), Florida Statutes, in addition to the actual cost of duplication the Manatee County Sheriff’s Office may collect a reasonable service charge based on the cost actually incurred by the Sheriff’s Office for such extensive use of information technology resources or personnel. Your request is extremely broad and detailed, such that it is difficult to predict costs. For purposes of the estimate, I am estimating 10 minutes per report. There are at least 3400 reports that may be responsive records, and some of them will take significantly longer than 10 minutes to review and redact. At this time, the Sheriff’s Office’s conservative cost estimate is $8100.00. I anticipate, however, that actual costs will be in excess of the cost estimate.

The estimated reasonable service charge associated with your request is $8100. Please advise as to whether you intend to pay the identified amount and, if so, forward a certified check, business check or money order in that amount to my attention. Credit Card payment is permitted only when the customer appears in the Sheriff’s Office Records Unit to swipe the card. If you would like to submit payment via mail please direct it to my attention. Upon receipt of full payment, the Sheriff’s Office will proceed with your request. Please note that if we have not received full payment by May 22, 2017, your request will be closed.

Sharon D. Chasteen
Director of Records
Manatee County Sheriff's Office
(941) 747-3011, ext. 2164

This e-mail address may not be monitored. Submission of a public records request to this email address could result in a delay. It is recommended that you submit your request in person, by mail, or by calling Records at (941) 747-3011, ext. 2295. For more information, please visit our website at http://www.manateesheriff.com/Public/RecordsDepartment.

From: Brian Freskos

Hi Sharon,

We will not be able to pay $8100 for this request. However, maybe there is a way to narrow it or figure out another way of getting the information we seek. Do you have a few minutes for a phone call?

From: Chasteen, Sharon

Mr. Freskos,

As per our conversation on Monday, April 24th, attached please find our Property and Evidence Unit’s current inventory of firearms, a list of firearms from our Records Management System, and three Inventory Asset Disposition forms for agency firearms lost or stolen during the timeframe you specified. I have also included a list of our status codes that will correlate with the “prstatus” column in attachment 010110 thru 042717.xls. Also, in reference to that attachment, there were 157 items removed from the list because they were not linked to a case number and we believe they are already reflected in the records provided. Because there was very little review or redaction necessary for the records provided, there is no charge for this request. Should you have any questions, please do not hesitate to contact us.

Sharon D. Chasteen
Director of Records
Manatee County Sheriff's Office
(941) 747-3011, ext. 2164

This e-mail address may not be monitored. Submission of a public records request to this email address could result in a delay. It is recommended that you submit your request in person, by mail, or by calling Records at (941) 747-3011, ext. 2295. For more information, please visit our website at http://www.manateesheriff.com/Public/RecordsDepartment.

From: Chasteen, Sharon

Mr. Freskos,

Additionally, the date on the list from our Records Management System reflects the date it was entered into the system; which is not necessarily the date that it was stolen, recovered, seized, etc.

Sharon D. Chasteen
Director of Records
Manatee County Sheriff's Office
(941) 747-3011, ext. 2164

This e-mail address may not be monitored. Submission of a public records request to this email address could result in a delay. It is recommended that you submit your request in person, by mail, or by calling Records at (941) 747-3011, ext. 2295. For more information, please visit our website at http://www.manateesheriff.com/Public/RecordsDepartment.

From: Brian Freskos

Thank you so much! and please pass along my thanks if anyone else also assisted.

I don't see the list of Pr status codes?

From: Chasteen, Sharon

Sorry about that. Here it is. You can ignore the highlights. They were there for another purpose and I just reused this to save time. If you have any questions, please let me know.

[cid:image001.jpg@01D2AD61.ACE8DA20]

Sharon D. Chasteen
Director of Records
Manatee County Sheriff's Office
(941) 747-3011, ext. 2164

This e-mail address may not be monitored. Submission of a public records request to this email address could result in a delay. It is recommended that you submit your request in person, by mail, or by calling Records at (941) 747-3011, ext. 2295. For more information, please visit our website at http://www.manateesheriff.com/Public/RecordsDepartment.

From: Brian Freskos

Thanks!

From: Brian Freskos

Hi Sharon,

For the PR Codes, does "Recovered" and "Recovered by another agency" mean that the gun was previously reported stolen?

From: Chasteen, Sharon

Good morning Brian. It should mean that, yes. However, if you don’t have a previous stolen entry for it for the Recovered ones, that may not be the case.

Sharon D. Chasteen
Director of Records
Manatee County Sheriff's Office
(941) 747-3011, ext. 2164

This e-mail address may not be monitored. Submission of a public records request to this email address could result in a delay. It is recommended that you submit your request in person, by mail, or by calling Records at (941) 747-3011, ext. 2295. For more information, please visit our website at http://www.manateesheriff.com/Public/RecordsDepartment.

From: Brian Freskos

Hi Sharon,

Here is a case number for a gun with serial number NFE979/NFY806 marked as Evidence/Seized: 2014002126

From: Chasteen, Sharon

Brian,

According to the Property Receipt, one serial number is the Frame/barrel and the other is for the Slide:

[cid:image001.jpg@01D2F669.7BF505A0]

Sharon D. Chasteen
Director of Records
Manatee County Sheriff's Office
(941) 747-3011, ext. 2164

This e-mail address may not be monitored. Submission of a public records request to this email address could result in a delay. It is recommended that you submit your request in person, by mail, or by calling Records at (941) 747-3011, ext. 2295. For more information, please visit our website at http://www.manateesheriff.com/Public/RecordsDepartment.

From: Brian Freskos

Thanks!

From: Chasteen, Sharon

Welcome.

Sharon D. Chasteen
Director of Records
Manatee County Sheriff's Office
(941) 747-3011, ext. 2164

This e-mail address may not be monitored. Submission of a public records request to this email address could result in a delay. It is recommended that you submit your request in person, by mail, or by calling Records at (941) 747-3011, ext. 2295. For more information, please visit our website at http://www.manateesheriff.com/Public/RecordsDepartment.

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