Roadway checkpoints (Maine Department of Public Safety)

Christine Lytwynec filed this request with the Maine Department of Public Safety of Maine.
Multi Request Roadway checkpoints
Status
Completed

Communications

From: Christine Lytwynec

To Whom It May Concern:

Pursuant to the Maine Freedom of Access Act, I hereby request the following records:

* Copies of all emails or paper communications containing the term "checkpoint". Please include the complete email exchange for each email, including any emails that are being replied to as well as any subsequent replies.

* Any complaints filed with the agency that refer to checkpoints on roadways.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter.

I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Christine Lytwynec

From: Maine Department of Public Safety

Dear Ms. Lytwynec:

This email is sent to acknowledge our agency's receipt of your FOAA request copied below.

Respectfully, C

Chris

CHRISTOPHER PARR
STAFF ATTORNEY | MAINE STATE POLICE
(e) christopher.parr@maine.gov<mailto:christopher.parr@maine.gov>

[cid:image003.png@01D412AF.3A93D290]

This e-mail, and any attachments thereto, may contain or constitute information that is confidential by law and/or protected by one or more recognized privileges. IF YOU THINK YOU HAVE RECEIVED THIS E-MAIL IN ERROR, PLEASE CONTACT me WITH A REPLY E-MAIL at the earliest convenience. Thank you.

....

From: Maine Department of Public Safety

Dear Ms. Lytwynec:

Good afternoon -

This email further responds to your recent FOAA request, copied below.

The scope of your request is quite considerable, and I therefore expect that the fee that our agency would charge, as well as the time that would be needed to process the request, would be quite considerable as well. (I anticipate that the fee would be in the thousands-of-dollars range, and that the time that would be needed to process the request would be many months, at least.)

The Maine Department of Public Safety ("DPS") has eight bureaus and over 600 employees. By the terms of your FOAA request, each of those employees would need to search for records responsive to the request. In addition, we would need to search the archived emails and records of past DPS employees, because your request does not state a timeframe on which you would want us to focus our search.

Is there any way you might be able to narrow the scope of your FOAA request so that our agency might be able to process it in a more time- and cost-efficient manner?

Respectfully, C

Chris

CHRISTOPHER PARR
STAFF ATTORNEY | MAINE STATE POLICE
(e) christopher.parr@maine.gov<mailto:christopher.parr@maine.gov>

[cid:image002.png@01D41794.38A03890]

This e-mail, and any attachments thereto, may contain or constitute information that is confidential by law and/or protected by one or more recognized privileges. IF YOU THINK YOU HAVE RECEIVED THIS E-MAIL IN ERROR, PLEASE CONTACT me WITH A REPLY E-MAIL at the earliest convenience. Thank you.

From: Christine Lytwynec

Hi Chris,

Thanks for your response. Below is an amended request with a narrower scope than the original.

Thank you,
Christine

I am requesting the following records:

* Any formal complaints filed with the agency in the last three months that refer to checkpoints on roadways.
* Copies of all emails from the last three months containing the term "checkpoint" to or from all staff with any the following titles: "Highway Safety Coordinator", "Director", or "Law Enforcement Liaison".

Please include the complete email exchange for each email, including any emails that are being replied to as well as any subsequent replies.

From: Maine Department of Public Safety

Thank you for your email.

To try to focus your FOAA request a bit further: Are you seeking such records as they pertain to any type of "checkpoint"? Or a particular kind (or kinds) of checkpoint (and, if so, which kind or kinds)?

Thanks again.

Respectfully, C

Chris

CHRISTOPHER PARR
STAFF ATTORNEY | MAINE STATE POLICE
(e) christopher.parr@maine.gov<mailto:christopher.parr@maine.gov>

[cid:image003.png@01D41846.4EE93270]

This e-mail, and any attachments thereto, may contain or constitute information that is confidential by law and/or protected by one or more recognized privileges. IF YOU THINK YOU HAVE RECEIVED THIS E-MAIL IN ERROR, PLEASE CONTACT me WITH A REPLY E-MAIL at the earliest convenience. Thank you.

From: Christine Lytwynec

Hi Chris,

I'm looking for records pertaining to temporary checkpoints/roadblocks on roadways at which some or all travelers are stopped and asked questions before they are permitted to pass, excluding permanent facilities like a toll-booth or border crossing. This also excludes traffic stops where a specific traveler is pulled over for a traffic violation.

Thanks,
Christine

From: Maine Department of Public Safety

Dear Ms. Lytwynec:

Good afternoon -

My understanding is that you have narrowed your FOAA request to as follows:

* Any formal complaints filed with the agency in the last three months that refer to checkpoints on roadways.
* Copies of all emails from the last three months containing the term "checkpoint" to or from all staff with any the following titles: "Highway Safety Coordinator", "Director", or "Law Enforcement Liaison".

In response to your request, I will plan to inquire with the following Department of Public Safety bureaus to learn whether they have records responsive to the request, as - in view of their missions - these bureaus would be more likely to have any such records:

1. The Bureau of State Police (i.e., the Maine State Police);
2. The Office of State Fire Marshal;
3. The Maine Drug Enforcement Agency;
4. The Bureau of Highway Safety;

At this time I estimate that we will be able to process the request within 20 to 25 business days.

Because I anticipate that the fee to process the request may exceed $30, at your convenience, please let me know if you want our agency to continue to work on the request. See 1 M.R.S. § 408-A(9).

Respectfully, C

Chris

CHRISTOPHER PARR
STAFF ATTORNEY | MAINE STATE POLICE
(e) christopher.parr@maine.gov<mailto:christopher.parr@maine.gov>

[cid:image003.png@01D41DD3.B99E6EE0]

This e-mail, and any attachments thereto, may contain or constitute information that is confidential by law and/or protected by one or more recognized privileges. IF YOU THINK YOU HAVE RECEIVED THIS E-MAIL IN ERROR, PLEASE CONTACT me WITH A REPLY E-MAIL at the earliest convenience. Thank you.

From: Christine Lytwynec

Hi Chris,

Thank you for the update.

Do you have an estimate of the high end of the cost for this request or any suggestions for making the request less intensive?

Thank you,
Christine

From: Maine Department of Public Safety

Dear Ms. Lytwynec:

Thank you for your email.

Based on information I now have, I do not think the total fee will exceed $30 by much, if the fee exceeds that amount at all.

Would you like us to continue to work on your request?

Respectfully, C

Chris

CHRISTOPHER PARR
STAFF ATTORNEY | MAINE STATE POLICE
(e) christopher.parr@maine.gov<mailto:christopher.parr@maine.gov>

[cid:image003.png@01D41F49.2F7D9520]

This e-mail, and any attachments thereto, may contain or constitute information that is confidential by law and/or protected by one or more recognized privileges. IF YOU THINK YOU HAVE RECEIVED THIS E-MAIL IN ERROR, PLEASE CONTACT me WITH A REPLY E-MAIL at the earliest convenience. Thank you.

From: Christine Lytwynec

Hi Chris,

Thank you. Yes, please continue work on the request.

Best,
Christine

From: Maine Department of Public Safety

Thank you for your reply.

To further clarify the scope of your request: A number of emails might simply be about the logistical coordination/scheduling of checkpoints.

Are you interested in receiving copies of such emails?

C

Chris

CHRISTOPHER PARR
STAFF ATTORNEY | MAINE STATE POLICE
(e) christopher.parr@maine.gov<mailto:christopher.parr@maine.gov>

[cid:image005.png@01D41F51.12807ED0]

This e-mail, and any attachments thereto, may contain or constitute information that is confidential by law and/or protected by one or more recognized privileges. IF YOU THINK YOU HAVE RECEIVED THIS E-MAIL IN ERROR, PLEASE CONTACT me WITH A REPLY E-MAIL at the earliest convenience. Thank you.

From: Christine Lytwynec

Hi Chris,

Yes, please include such emails.

Thanks,
Christine

From: Maine Department of Public Safety

Thank you.

At this time I can provide a bit more of an informed total fee estimate, which I anticipate will be $20 to $50.

I estimate that your request will be able to processed within the next 25 to 35 business days.

In light of those estimates, please let me know if you would like our agency to continue to work on the request.

Thank you.

Respectfully, C

Chris

CHRISTOPHER PARR
STAFF ATTORNEY | MAINE STATE POLICE
(e) christopher.parr@maine.gov<mailto:christopher.parr@maine.gov>

[cid:image002.png@01D41F64.60A4F100]

This e-mail, and any attachments thereto, may contain or constitute information that is confidential by law and/or protected by one or more recognized privileges. IF YOU THINK YOU HAVE RECEIVED THIS E-MAIL IN ERROR, PLEASE CONTACT me WITH A REPLY E-MAIL at the earliest convenience. Thank you.

From: Christine Lytwynec

Hi Chris,

Thank you for the update. Yes, please continue work on this request.

Best,
Christine

From: Maine Department of Public Safety

Dear Ms. Lytwynec:

Good morning -

None of the Department of Public Safety bureaus with which I inquired reported receiving any formal complaints within the past 3 months regarding checkpoints.

By way of trying to further focus your FOAA request a bit to try to provide you with what information, if any, we have and that we can provide in response to the request:

Is there a particular complaint (or complaints) that you're aware of as having possibly been made to our agency?

Is there a particular area(s) of the State on which it would make sense for our agency to focus a search to try to find records responsive to your request? If so, then I could contact the Maine State Police Troop Commander(s) in that area(s) of the State to inquire about any complaints the Commander(s) might have received regarding checkpoints within the past 3 months.

Respectfully, C

Chris

CHRISTOPHER PARR
STAFF ATTORNEY | MAINE STATE POLICE
(e) christopher.parr@maine.gov<mailto:christopher.parr@maine.gov>

[cid:image002.png@01D42001.792808F0]

This e-mail, and any attachments thereto, may contain or constitute information that is confidential by law and/or protected by one or more recognized privileges. IF YOU THINK YOU HAVE RECEIVED THIS E-MAIL IN ERROR, PLEASE CONTACT me WITH A REPLY E-MAIL at the earliest convenience. Thank you.

From: Maine Department of Public Safety

Dear Ms. Lytwynec:

Good morning -

This email is sent to follow-up on my email below.

An additional question: Does the fact that no formal complaints were received during the 3-month timeframe affect the scope of the other component of your FOAA request?

Respectfully, C

Chris

CHRISTOPHER PARR
STAFF ATTORNEY | MAINE STATE POLICE
(e) christopher.parr@maine.gov<mailto:christopher.parr@maine.gov>

[cid:image002.png@01D4232A.D0B04AC0]

This e-mail, and any attachments thereto, may contain or constitute information that is confidential by law and/or protected by one or more recognized privileges. IF YOU THINK YOU HAVE RECEIVED THIS E-MAIL IN ERROR, PLEASE CONTACT me WITH A REPLY E-MAIL at the earliest convenience. Thank you.

From: Christine Lytwynec

Hi Chris,

Thanks for following up. The other component of the request is not changed by the absence of formal complaints. As for checking with specific commanders – troops E and F would make the most sense.

Thank you!
Christine

From: Maine Department of Public Safety

Thank you.

Respectfully, C

Chris

CHRISTOPHER PARR
STAFF ATTORNEY | MAINE STATE POLICE
(e) christopher.parr@maine.gov<mailto:christopher.parr@maine.gov>

[cid:image003.png@01D4234A.42B1D610]

This e-mail, and any attachments thereto, may contain or constitute information that is confidential by law and/or protected by one or more recognized privileges. IF YOU THINK YOU HAVE RECEIVED THIS E-MAIL IN ERROR, PLEASE CONTACT me WITH A REPLY E-MAIL at the earliest convenience. Thank you.

From: Maine Department of Public Safety

Dear Ms. Lytwynec:

Good afternoon –

As an update regarding our agency’s work on your recent FOAA request:

1. Neither Troop E nor Troop F reported receiving any formal complaints regarding roadway checkpoints.

1. Because of the volume of communications that have been produced in our search that include the word “checkpoint” in them, I anticipate that additional time will be needed to process your request. Accordingly, at this time I estimate the request will be able to be processed within the next 35 to 45 business days.

Thank you.

Respectfully, C

Chris

CHRISTOPHER PARR
STAFF ATTORNEY | MAINE STATE POLICE
(e) christopher.parr@maine.gov<mailto:christopher.parr@maine.gov>

[cid:image005.png@01D429AA.26F1FFC0]

This e-mail, and any attachments thereto, may contain or constitute information that is confidential by law and/or protected by one or more recognized privileges. IF YOU THINK YOU HAVE RECEIVED THIS E-MAIL IN ERROR, PLEASE CONTACT me WITH A REPLY E-MAIL at the earliest convenience. Thank you.

From: Maine Department of Public Safety

Dear Ms. Lytwynec:

Good morning, and thank you for your email.

We are continuing to work on your FOAA request, as time permits.

Respectfully, C

Chris

CHRISTOPHER PARR
STAFF ATTORNEY | MAINE STATE POLICE
(e) christopher.parr@maine.gov<mailto:christopher.parr@maine.gov>

[cid:image003.png@01D439ED.7C83C5B0]

This e-mail, and any attachments thereto, may contain or constitute information that is confidential by law and/or protected by one or more recognized privileges. IF YOU THINK YOU HAVE RECEIVED THIS E-MAIL IN ERROR, PLEASE CONTACT me WITH A REPLY E-MAIL at the earliest convenience. Thank you.

From: Maine Department of Public Safety

Dear Ms. Lytwynec:

Good morning –

This email further responds to your FOAA request that appears below.

As you know, the scope of your request was modified by you through subsequent email correspondence between us.

Attached please find the records responsive to the request, as modified.

The total fee for processing your request is fifty-four dollars ($54), which may be paid with a check or money order made payable to, “Treasurer, State of Maine”. Please remit payment, to my attention, to the following postal mailing address:

Maine State Police Headquarters
45 Commerce Drive, Suite 1
Augusta, ME 04333-0042

Thank you.

Respectfully, C

Chris

CHRISTOPHER PARR
STAFF ATTORNEY | MAINE STATE POLICE

(e) christopher.parr@maine.gov<mailto:christopher.parr@maine.gov>

[cid:image002.png@01D44438.473B8F50]

This e-mail, and any attachments thereto, may contain or constitute information that is confidential by law and/or protected by one or more recognized privileges. IF YOU THINK YOU HAVE RECEIVED THIS E-MAIL IN ERROR, PLEASE CONTACT me WITH A REPLY E-MAIL at the earliest convenience. Thank you.

From: Maine Department of Public Safety

Dear Ms. Lytwynec:

Good morning –

I am writing to try to confirm that you received my email below, and the documents that were sent with it, earlier today.

Whenever time permits, would you please let me know whether you did receive the email and the documents that were attached to it?

Thank you.

Respectfully, C

Chris

CHRISTOPHER PARR
STAFF ATTORNEY | MAINE STATE POLICE
(e) christopher.parr@maine.gov<mailto:christopher.parr@maine.gov>

[cid:image002.png@01D4443F.3B7181F0]

This e-mail, and any attachments thereto, may contain or constitute information that is confidential by law and/or protected by one or more recognized privileges. IF YOU THINK YOU HAVE RECEIVED THIS E-MAIL IN ERROR, PLEASE CONTACT me WITH A REPLY E-MAIL at the earliest convenience. Thank you.

From: Maine Department of Public Safety

Dear Ms. Lytwynec:

Good morning –

I am writing to follow up on my email below.

Would you please let me know whether you received my previously sent email and the documents that were attached to it?

Thank you.

Respectfully, C

Chris

CHRISTOPHER PARR
STAFF ATTORNEY | MAINE STATE POLICE
(e) christopher.parr@maine.gov<mailto:christopher.parr@maine.gov>

[cid:image002.png@01D45BC3.729BCAF0]

This e-mail, and any attachments thereto, may contain or constitute information that is confidential by law and/or protected by one or more recognized privileges. IF YOU THINK YOU HAVE RECEIVED THIS E-MAIL IN ERROR, PLEASE CONTACT me WITH A REPLY E-MAIL at the earliest convenience. Thank you.

From: Kiera Murray


To Whom It May Concern:

Please find enclosed a check for $54.00 to satisfy the fee associated with the attached public records request.

Thank you.

From: Maine Department of Public Safety

To Whom It May Concern:

Records responsive to your request were previously sent to you at the email address you provided.

Respectfully, C

Chris

CHRISTOPHER PARR
STAFF ATTORNEY | MAINE STATE POLICE
(e) christopher.parr@maine.gov<mailto:christopher.parr@maine.gov>

[cid:image003.png@01D495DB.12032740]

This e-mail, and any attachments thereto, may contain or constitute information that is confidential by law and/or protected by one or more recognized privileges. IF YOU THINK YOU HAVE RECEIVED THIS E-MAIL IN ERROR, PLEASE CONTACT me WITH A REPLY E-MAIL at the earliest convenience. Thank you.

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