Public Records Request Log - Maine Department of Health and Human Services

Dear Mr. Peterson:

On behalf of the Department of Health and Human Services (“Department”), I am responding to your above-referenced request. The Department will produce the requested records to the extent that such records are “public records” as defined by the Freedom of Access Act (the “Act”). The Department denies your request to inspect, copy or abstract any requested records to the extent that such records are confidential, otherwise protected from disclosure, not in the possession or custody of the Department or otherwise outside the scope of the Act.

The Department will strive to make public records available to you as soon as possible. Pursuant to the Act, however, the Department requires a reasonable period to ascertain which of its records, or parts thereof, relate to your request, identify which records are subject to public inspection or copying, and determine which records, or portions thereof, are confidential, otherwise protected from disclosure, or otherwise outside the scope of the Act. Also pursuant to the Act, the Department will schedule inspection, translation and copying of responsive records to occur so as to not delay or inconvenience its regular activities. Pursuant to the Act, you may be charged for retrieving, compiling, translation, and copying of responsive records. You may inspect public records, without charge for copying, if it is feasible to separate or prevent the disclosure of any confidential information contained in the records.

Please be advised that the Department did not maintain a “log of public records requests” until approximately November, 2013 so the Department does not have a record which is responsive to your request prior to this date. Beginning in approximately November, 2013, the Department began implementation of a FOAA tracking system from which a responsive report could be generated for FOAA requests received by the Department on or after that date. This report could be provided to you within approximately one week at no cost. Please confirm to the undersigned whether you want this limited report.

Sincerely,

Kevin C. Wells
General Counsel
Department of Health and Human Services
221 State Street, SHS 11
Augusta ME 04333

Confidentiality Notice: This e-mail message, including any attachments, is solely for the use of the intended recipient(s) and may contain confidential and privileged information. If you are not the intended recipient or an authorized agent of the intended recipient then please immediately contact the sender by reply e-mail and destroy/delete all copies of the original message. Any review, use, copying, forwarding, disclosure, or distribution of this e-mail message by other than the intended recipient or authorized agent is strictly prohibited.

Message 2 of 2

Mr. Peterson:

The Department’s response to your request is contained in two separate files. Attached is the second file. The first file was sent to you in a separate message.

Respectfully,

Kevin C. Wells
General Counsel
Department of Health and Human Services
221 State Street, SHS 11
Augusta ME 04333

Confidentiality Notice: This e-mail message, including any attachments, is solely for the use of the intended recipient(s) and may contain confidential and privileged information. If you are not the intended recipient or an authorized agent of the intended recipient then please immediately contact the sender by reply e-mail and destroy/delete all copies of the original message. Any review, use, copying, forwarding, disclosure, or distribution of this e-mail message by other than the intended recipient or authorized agent is strictly prohibited.

Message 1 of 2

Mr. Peterson:

The Department’s response to your request is contained in two separate files. Attached is the first file. The second file will be sent in a separate message.

Respectfully,

Kevin C. Wells
General Counsel
Department of Health and Human Services
221 State Street, SHS 11
Augusta ME 04333

Confidentiality Notice: This e-mail message, including any attachments, is solely for the use of the intended recipient(s) and may contain confidential and privileged information. If you are not the intended recipient or an authorized agent of the intended recipient then please immediately contact the sender by reply e-mail and destroy/delete all copies of the original message. Any review, use, copying, forwarding, disclosure, or distribution of this e-mail message by other than the intended recipient or authorized agent is strictly prohibited.