Various Records in Possession of Madera Department of Social Services

Ellie Lightfoot filed this request with the Madera Department Of Social Services of Madera County, CA.
Due June 26, 2021
Est. Completion July 30, 2021
Awaiting Response


From: Ellie Lightfoot

Dear Regina A. Garza:

This letter is to request access to records in the possession of Madera Department of Social Services for the purpose of inspection and copying pursuant to the California Public Records Act (Government Code Section 6250 et seq.) and Article I, Section 3 of the California Constitution.

The information that I ask to inspect is as follows:

1) All correspondence between Supervisor Heather Sharp and colleagues at the Madera County DSS, including emails, voicemails, and text messages sent and received on official county devices and accounts, as well those received on private electronic devices, during the period of July 2019 - January 2020.

2) Metadata and tracking software information showing the Internet browsing history and computer application usage for Madera County DSS employee Sierra Lindman, during the period of July 2019 - December 2019.

3) All available metadata, tracking reports, telephone billing records or other information reflecting the time, date, and duration of calls coming into the Madera County Child Protection Hotline, since 2016 up until the present.

4) All correspondence among Madera County DSS employees related to deliberations and decisions regarding the audio recording of calls received by the Child Protection Hotline. The time period for the requested documents is November 2019 to the present.

5) All correspondence among Madera County DSS senior management and hotline employees regarding provisions of the state’s Chapter 31-100 Intake (, including the requirements of the Emergency Response Protocol.

6) All correspondence among Madera County DSS employees regarding the use of “blue sheets.”

This request reasonably describes identifiable records or information to be produced from that record. If you are unable comply with this request because you believe it is not focused or effective, California Government Code Section 6253.1(a) requires you to (1) Assist me in identifying the records and information that are responsive to my request or to the purpose of my request; (2) Describe the information technology and physical location in which the records exist; and (3) Provide me with suggestions for overcoming any practical basis for denying access to the records or information I am seeking. I also request that the records be released on a rolling basis, as they are made available.

Pursuant to Government Code Section 6253(b), I ask that you make the records “promptly available,” for inspection and copying, based on my payment of “fees covering direct costs of duplication, or statutory fee, if applicable.” I believe that no express provisions of law exist that exempt the records from disclosure. As you determine whether this request seeks copies of disclosable public records, be mindful that Article I, Section 3 (b)(2) of the California Constitution requires you to broadly construe a statute, court rule, or other authority if it furthers the right of access to the information I have requested and to narrowly construe a statute, court rule, or other authority if it limits my right of access.

If a portion of the information I have requested is exempt from disclosure by express provisions of law, Government Code Section 6253(a) additionally requires segregation and deletion of that material in order that the remainder of the information may be released. If you determine that an express provision of law exists to exempt from disclosure all or a portion of the materials I have requested, Government Code Section 6253(c) requires notification to me of the reasons for the determination not later than 10 days from your receipt of this request.

Government Code Section 6253(d) prohibits the use of the 10-day period, or any provisions of the Public Records Act “to delay access for purposes of inspecting public records.” Thank you for your timely attention to my request.


Garrett Therolf,
Reporter, Investigative Reporting Program at UC Berkeley,

Ellie Lightfoot
Researcher at Investigative Reporting Program, UC Berkeley

From: Madera Department Of Social Services

Dear Mr. Therolf and Ms. Lightfoot,

On behalf of the County of Madera, please find attached the County’s initial response to your Public Records Act request dated June 28, 2021, referenced above.


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  • (904) PRA Response - Department of Social Services-Sierra Lindman (00885392x7AD00)



  • (904) PRA Response - Department of Social Services-Sierra Lindman (00885392x7AD00)