2018 Vigilant Data Sharing Information (Long County Sheriffs Office)

Dave Maass filed this request with the Long County Sheriffs Office of Ludowici, GA.

It is a clone of this request.

Status
Completed

Communications

From: Dave Maass


To Whom It May Concern:

Pursuant to the Georgia Open Records Act, I hereby request the following records:

1) The names of agencies and organizations with which the Agency shares ALPR data;
2) The names of agencies and organizations from which the Agency receives ALPR data;
3) The names of agencies and organizations with which the Agency shares “hot list” information;
4) The names of agencies and organizations from which the Agency receives “hot list” information;

This information is easily available within the Agency’s LEARN system. The simplest way to extract this data is to generate an “Agency Data Sharing Report” PDF file from within LEARN. To do this, a user may simply go to the “Sharing” section of LEARN and select “Output Report.” A CSV/XLS file containing these records would also satisfy this request.

The instructions for extracting this data is described on pages 62-63 of the LEARN Agency Manager Guide, which may be found at this link:

https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html

An example of this record may be found at this link:

https://www.documentcloud.org/documents/3936113-Palos-Verdes-Estates-Police-Department-Data.html

A number of other agencies have regularly determined the above information constitutes a public record and have provided an “Agency Data Sharing Report.” These agencies include:

Anaheim Police Department, Antioch Police Department, Bakersfield Police Department Chino Police Department, Clovis Police Department, Elk Grove Police Department, Fontana Police Department, Fountain Valley Police Department, Glendora Police Department, Hawthorne Police Department, Irvine Police Department, Livermore Police Department, Lodi Police Department, Long Beach Police Department, Montebello Police Department, Orange Police Department, Palos Verdes Estates Police Department, Red Bluff Police Department ,Sacramento Police Department, San Bernardino Police Department, San Diego Police Department, San Rafael Police Department, San Ramon Police Department, Simi Valley Police Department, and the Tulare Police Department.

We further request the following records

The aggregate number of “detections” (i.e. license plate scans and associated data) collected during 2016.
The aggregate number of detections collected during 2017.
The aggregate number of “hits” (i.e. times that a plate on a hotlist was detected) during 2016.
The aggregate number of “hits” during 2017.

This information is easily available within the Agency’s LEARN system. The simplest way to extract this data is to generate a “Dashboard Hit Ratio Report” PDF file from within LEARN. We would prefer the data for each year to be provided separately.

An example of this document may be found at: https://www.documentcloud.org/documents/3870802-Sacramento-PD-Hit-Ratio-Rpt-010112-051917-Redacted.html

The instructions for extracting this data is described on pages 78-79 of the LEARN Agency Manager Guide, which may be found at this link:
https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html

The following agencies have regularly determined the above information constitutes a public record and have provided an “Dashboard Hit Ratio Report.” These agencies include:

Anaheim Police Department; Bakersfield Police Department; Chino Police Department; Clovis Police Department; Elk Grove Police Department; Fontana Police Department; Irvine Police Department; La Habra Police Department; Laguna Beach Police Department; Lodi Police Department; Sacramento Police Department; San Diego Police Department; San Ramon Police Department; and the Red Bluff Police Department.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 3 business days, as the statute requires.

Sincerely,

Dave Maass

From: Long County Sheriff's Office

WE DO NOT USE LEARN, WE DO NOT SHARE DATA, WE DO NOT USE ANY OF THESE
SYSTEMS. THERE IS NOTING TO REPORT.
This e-mail and any attachments thereto, are intended only for the use of
the addressee(s) named herein and may contain legally privileged and/or
confidential information. Dissemination, distribution or copying of this
e-mail and any attachments thereto, outside your organization is strictly
prohibited. If you were not the intended recipient of this email, please
notify me via return e-mail or via telephone at (912) 545-2118 or (912)
256-4310 and permanently delete the original and any copy of any e-mail and
any printout thereof.

From: Long County Sheriffs Office

Open Record Response
This e-mail and any attachments thereto, are intended only for the use of
the addressee(s) named herein and may contain legally privileged and/or
confidential information. Dissemination, distribution or copying of this
e-mail and any attachments thereto, outside your organization is strictly
prohibited. If you were not the intended recipient of this email, please
notify me via return e-mail or via telephone at (912) 545-2118 or (912)
256-4310 and permanently delete the original and any copy of any e-mail and
any printout thereof.

From: Long County Sheriffs Office

We will need more time, I have had a medical emergency on 21 June 2018 and
have a followup appointment on 29 June 2018, which hopefully I will be
cleared for work. I have not been able to get a hold of the company that
handles our tag reader, I do know that our system does not store the
information collected by the reader. I have to get this from the company
if they do store it. I'm sorry for any inconvenience that this causes you,
and our agency is doing its best to comply.

SGT. Mark I. Hall

This e-mail and any attachments thereto, are intended only for the use of
the addressee(s) named herein and may contain legally privileged and/or
confidential information. Dissemination, distribution or copying of this
e-mail and any attachments thereto, outside your organization is strictly
prohibited. If you were not the intended recipient of this email, please
notify me via return e-mail or via telephone at (912) 545-2118 or (912)
256-4310 and permanently delete the original and any copy of any e-mail and
any printout thereof.

From: Long County Sheriffs Office

I was made aware by our vendor SSI, that nothing is stored on our servers,
and we do not share data. There is nothing to provide, there is nothing
that even resembles what you are requesting. The system we have is what I
can tell is a direct connection to Georgia Crimes Information Center. And
there is No LEARN System on our servers. So I do not know how I can get
you what you need if it does not exist.

Let me know!

Sincerely,

Sgt. Hall

This e-mail and any attachments thereto, are intended only for the use of
the addressee(s) named herein and may contain legally privileged and/or
confidential information. Dissemination, distribution or copying of this
e-mail and any attachments thereto, outside your organization is strictly
prohibited. If you were not the intended recipient of this email, please
notify me via return e-mail or via telephone at (912) 545-2118 or (912)
256-4310 and permanently delete the original and any copy of any e-mail and
any printout thereof.

From: Long County Sheriffs Office

I think we may have figured it out, it's not on our servers it on Vigilants
servers, just no one that is here has a login, so I am working on being
made admin of the account

This e-mail and any attachments thereto, are intended only for the use of
the addressee(s) named herein and may contain legally privileged and/or
confidential information. Dissemination, distribution or copying of this
e-mail and any attachments thereto, outside your organization is strictly
prohibited. If you were not the intended recipient of this email, please
notify me via return e-mail or via telephone at (912) 545-2118 or (912)
256-4310 and permanently delete the original and any copy of any e-mail and
any printout thereof.

From: Long County Sheriffs Office

This is all the reports that you requested, sorry for the wait and the
confusion.

This e-mail and any attachments thereto, are intended only for the use of
the addressee(s) named herein and may contain legally privileged and/or
confidential information. Dissemination, distribution or copying of this
e-mail and any attachments thereto, outside your organization is strictly
prohibited. If you were not the intended recipient of this email, please
notify me via return e-mail or via telephone at (912) 545-2118 or (912)
256-4310 and permanently delete the original and any copy of any e-mail and
any printout thereof.

From: Dave Maass

Hello,

Thank you for all of the records you have provided thus far. I think the only one I'm missing is the information related to who you are sharing with and receiving data from. This is usually contained within the Data Sharing Report but may be exportable in other ways. Please let me know when you may be able to provide this information.

From: Long County Sheriffs Office

here is the data sharing report, sorry took so long, my fellow employee and
warrants office died from cancer, so, its been a rough month, sorry for any
inconvenience.

This e-mail and any attachments thereto, are intended only for the use of
the addressee(s) named herein and may contain legally privileged and/or
confidential information. Dissemination, distribution or copying of this
e-mail and any attachments thereto, outside your organization is strictly
prohibited. If you were not the intended recipient of this email, please
notify me via return e-mail or via telephone at (912) 545-2118 or (912)
256-4310 and permanently delete the original and any copy of any e-mail and
any printout thereof.

  • Long County Sheriffs Office_Data_Sharing_Report_08-03-18 (1)

From: Dave Maass

Hi,

I'm sorry to hear about your colleague. Thank you very much for getting to the bottom of this request.

Sincerely,
Dave Maass

From: Long County Sheriffs Office

Thank-you, I hope we have satisfied your request, should you need anything
else please do not hesitate to contact me.

This e-mail and any attachments thereto, are intended only for the use of
the addressee(s) named herein and may contain legally privileged and/or
confidential information. Dissemination, distribution or copying of this
e-mail and any attachments thereto, outside your organization is strictly
prohibited. If you were not the intended recipient of this email, please
notify me via return e-mail or via telephone at (912) 545-2118 or (912)
256-4310 and permanently delete the original and any copy of any e-mail and
any printout thereof.

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