Persistent Surveillance Systems Invoices (Lubbock Police Department)
| Submitted | Aug. 1, 2016 |
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Communications
From: Brandon Smith
To Whom It May Concern:
Pursuant to the Texas Public Information Act, I hereby request the following records:
All records responsive to the below requests dated from January 1, 2014 through July 28, 2016.
- The full documentation of all contracts or non-disclosure agreements (enacted OR IN EFFECT between the above dates) with the companies "Persistent Surveillance Systems" or "Vigilant Solutions"
- Copies of all invoices to or from these companies, and documents sufficient to show any and all disbursement of public funds to either company
- The full documentation of all contracts (enacted OR IN EFFECT between the above dates) with any company other than the two cited above, in which said company provides your department with equipment or services (including software) for 1. license plate scanning or reading or automatic photographing; 2. aerial surveillance, excluding monitoring roadways for speed infractions.
- Copies of all invoices to or from any company that fits the description in the prior paragraph, and documents sufficient to show any disbursement of public funds to any company that fits this description
- All emails between police department email accounts and users on the domains "pss-1.com" or "vigilantsolutions.com". (One example would be brian.schockley@vigilantsolutions.com. Users on the domain would be in the form of XXXXXXXXX@vigilantsolutions.com)
- All paper-based communications between your department and Persistent Surveillance Systems, and between your department and Vigilant Solutions. In asking for all paper and electronic correspondence, this request necessarily includes marketing materials and descriptions of product capabilities for any device, software, or access/capability this department has purchased. A circuit court judge in Illinois recently ruled that non-disclosure agreements signed by public bodies do not trump freedom of information laws when it comes to surveillance equipment/capability purchased by police. Citation:
http://arstechnica.com/tech-policy/2016/01/chicago-police-must-finally-produce-stingray-records-judge-orders/
- Documents sufficient to show all rules or regulations governing the use of products (hardware or software) that do 1. license plate scanning or reading or automatic photographing; 2. aerial surveillance, excluding monitoring roadways for speed infractions.
- The text of all agreements (whether formal, email, memo, or otherwise) between your department and any other public body or department that allows your department to use or access the capabilities of 1. license plate scanning or reading or automatic photographing; 2. aerial surveillance, excluding monitoring roadways for speed infractions.
- Documents sufficient to show the month and year your department first entered a program of scanning license plates or accessing a database of scanned plates, if it indeed has such a program (and end date of said program if it has ended).
- Documents sufficient to show the total number of license plates scanned in your department's jurisdiction (whether the jurisdiction in this case is precisely or roughly represented) since the department began its plate-scanning program or first purchased access to such a program
- Documents sufficient to show the month and year your department first entered a program of persistent aerial surveillance, if it indeed has such a program (and end date of said program if it has ended).
- Documents sufficient to show the number of plane-hours of aerial surveillance (excluding monitoring roadways for speed infractions) purchased by your department within the dates at the top of this request. For example, one plane flying for four hours is four plane-hours. Two planes flying for four hours is eight plane-hours.
- Documents sufficient to show any attempt made by a representative of your department to inform the public about automatic license plate readers or persistent aerial surveillance. This could include but is not limited to records of town hall meetings, quotes from police spokespeople in local media, or text from the department's website.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.
Sincerely,
Brandon Smith
From: Barbara Bessent
Please see attached.
Barbara Bessent
Sr. Management Assistant/
Public Information Coordinator
806-775-2226
From: Estella Sanchez
Mr. Smith,
The Lubbock Police Department has nothing responsive to your request. Please consider this request closed due to no information to provide.
Thank You,
[cid:image003.png@01D1F3C4.6C304F60]
Estella Sanchez
Records System Supervisor
P.O. Box 2000
Lubbock, TX 79457
Ph: (806)775-2801
Fax: (806)775-2861
August 1, 2016
Lubbock Police Department
City of Lubbock
Attn: Open Records Officer
P. O. Box 2000
Lubbock, TX 79457
To Whom It May Concern:
Pursuant to the Texas Public Information Act, I hereby request the following records:
All records responsive to the below requests dated from January 1, 2014 through July 28, 2016.
- The full documentation of all contracts or non-disclosure agreements (enacted OR IN EFFECT between the above dates) with the companies "Persistent Surveillance Systems" or "Vigilant Solutions"
- Copies of all invoices to or from these companies, and documents sufficient to show any and all disbursement of public funds to either company
- The full documentation of all contracts (enacted OR IN EFFECT between the above dates) with any company other than the two cited above, in which said company provides your department with equipment or services (including software) for 1. license plate scanning or reading or automatic photographing; 2. aerial surveillance, excluding monitoring roadways for speed infractions.
- Copies of all invoices to or from any company that fits the description in the prior paragraph, and documents sufficient to show any disbursement of public funds to any company that fits this description
- All emails between police department email accounts and users on the domains "pss-1.com<http://pss-1.com>" or "vigilantsolutions.com<http://vigilantsolutions.com>". (One example would be brian.schockley@vigilantsolutions.com<mailto:brian.schockley@vigilantsolutions.com>. Users on the domain would be in the form of XXXXXXXXX@vigilantsolutions.com<mailto:XXXXXXXXX@vigilantsolutions.com>)
- All paper-based communications between your department and Persistent Surveillance Systems, and between your department and Vigilant Solutions. In asking for all paper and electronic correspondence, this request necessarily includes marketing materials and descriptions of product capabilities for any device, software, or access/capability this department has purchased. A circuit court judge in Illinois recently ruled that non-disclosure agreements signed by public bodies do not trump freedom of information laws when it comes to surveillance equipment/capability purchased by police. Citation:
http://arstechnica.com/tech-policy/2016/01/chicago-police-must-finally-produce-stingray-records-judge-orders/
- Documents sufficient to show all rules or regulations governing the use of products (hardware or software) that do 1. license plate scanning or reading or automatic photographing; 2. aerial surveillance, excluding monitoring roadways for speed infractions.
- The text of all agreements (whether formal, email, memo, or otherwise) between your department and any other public body or department that allows your department to use or access the capabilities of 1. license plate scanning or reading or automatic photographing; 2. aerial surveillance, excluding monitoring roadways for speed infractions.
- Documents sufficient to show the month and year your department first entered a program of scanning license plates or accessing a database of scanned plates, if it indeed has such a program (and end date of said program if it has ended).
- Documents sufficient to show the total number of license plates scanned in your department's jurisdiction (whether the jurisdiction in this case is precisely or roughly represented) since the department began its plate-scanning program or first purchased access to such a program
- Documents sufficient to show the month and year your department first entered a program of persistent aerial surveillance, if it indeed has such a program (and end date of said program if it has ended).
- Documents sufficient to show the number of plane-hours of aerial surveillance (excluding monitoring roadways for speed infractions) purchased by your department within the dates at the top of this request. For example, one plane flying for four hours is four plane-hours. Two planes flying for four hours is eight plane-hours.
- Documents sufficient to show any attempt made by a representative of your department to inform the public about automatic license plate readers or persistent aerial surveillance. This could include but is not limited to records of town hall meetings, quotes from police spokespeople in local media, or text from the department's website.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.
Sincerely,
Brandon Smith
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image003
From: MuckRock
To Whom It May Concern:
If there is a more appropriate appeal authority to whom appeals should be sent, provision of said authority's contact information would be greatly appreciated.
Thanks so much!
Beryl, MuckRock
From: Brandon Smith
Hello Ms. Sanchez.
Thank you for your response to my request. I would like to appeal the finding that there are no records responsive to my request.
Regardless of whether the city or its police department have contracts with the specific companies "Persistent Surveillance Systems" and "Vigilant Solutions," the rest of my request necessitates a detailed response if the city/PD has contracts with companies that provide similar services or functions. These "similar services" are detailed in the third bullet of the original request and are referenced several times throughout the request.
Please confirm that a search for companies that provide similar services or equipment (and consequently a search for the rest of my request pertinent to similar services/companies) was included in your efforts.
Thank you,

Brandon Smith
From: Estella Sanchez
Mr. Smith,
Barbara Bessent is further researching your request with other departments of the City. She advised once she has compiled the information she will contact you with a response.
Thank you for your patience.
[cid:image002.png@01D20AA8.75EC9C70]
Estella Sanchez
Records System Supervisor
P.O. Box 2000
Lubbock, TX 79457
Ph: (806)775-2801
Fax: (806)775-2861
-
image002
From: Barbara Bessent
Mr. Smith, I have gathered information that we have on the license reader L-3 Communication. I have the information from the Purchasing Department and Accounting. The IT Department is working on the email which are voluminous. IT wanted to ask if you would like to narrow the request to only include emails regarding L-3 within the Police Department? If you do not wish to narrow, the IT Department will give me the estimation of time to compile all the emails and I will forward you a cost estimate.
Thank you and I look forward to hearing from you.
Barbara Bessent
Sr. Management Assistant/
Public Information Coordinator
806-775-2226
From: Barbara Bessent
Please see attached.
Barbara Bessent
Sr. Management Assistant/
Public Information Coordinator
806-775-2226
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