2018 Smart Cities Council Readiness Challenge - Application, Agreement, and Award Use. (Louisville Records Management and Archives)

Good afternoon,

We have determined that this request is for Commercial Purposes. A Commercial Purposes request is defined, per KRS 61.870(4)(a), as “…the direct or indirect use of any part of a public record or records, in any form, for sale, resale, solicitation, rent, or lease of a service, or any use by which the user expects a profit either through commission, salary, or fee.” charges.

Please complete and return the attached form to our office. The form must be notarized. You can either email it to us or mail it to:

Office of Management and Budget
ATTN: Open Records
611 W. Jefferson Street
Louisville, KY 40202

Once we receive the completed form we will begin to process this request.

Thank you,

Jacinta Scruggs
Open Records Specialist Intake
Louisville-Jefferson County Metro Government
Office of Management and Budget
611 W. Jefferson Street
Louisville, KY 40202
Direct Line: 502-574-3576
Fax: 502-588-3121
[cid:image002.png@01D4707A.0DE99580]

Thanks, Beryl. This serves to acknowledge receipt of your open records request. Please refer to form ID number 9643 when communicating with Louisville Metro Government. You may expect a response within 3 Metro Government working days, at which time you will be notified when records can be made available, if they are identified to exist.

Open Records Request
Requestor Name * Beryl Lipton
Business/Organization Name (If Applicable)
MuckRock News
Are you a media organization? *
Yes
Email * requests@muckrock.com (mailto:requests@muckrock.com)
Address DEPT MR 62854 411A Highland Ave
Somerville, MA 02144-2516
United States
Phone Number 617-299-1832
Which Metro Government Agency Do You Think Holds the Record(s)?

Performance Improvement & Innovation (OPI)
Is this request for an environmental study? *
No
Specific Type of Record *
Other
Will this request require a search of Metro Government emails?
Yes
Will the Record be used for
Commercial Purposes? (https://louisvilleky.gov/government/management-budget/open-records-commercial-purpose-form) *
Yes
Preference on Review of Records? *
PDF files on Email (if systems allow)
Describe the specific record or records you wish to examine here or submit attachment with record description below: *

This request was submitted via email on Friday, October 26, 2018 12:10 PM.
Louisville Records Management and Archives
ORA Office
635 Industry Road
Louisville, KY 40208
October 26, 2018
To Whom It May Concern:
Pursuant to the Kentucky Open Records Act, I hereby request the following records:
The following materials related to this jurisdiction’s participation in 2018 Smart Cities Council Readiness Challenge:
- The Agreement
• Any and all agreements - including associated amendments, exhibits, and attachments - between this jurisdiction (as well as any of its 2018 Smart Cities Council Readiness Challenge partners) and the Smart Cities Council (as well as any associated organizations or partners).
- The Application for the Award
• All materials provided to the Smart Cities Council and any other associated agents as part of the submission to the Challenge and the consideration process.
• All meeting notes and minutes for any organizing committee tasked with crafting and submitting the application for the grant
• All letters, emails, or other communications received from the Smart Cities Council or any representative thereof for the period between the date this jurisdiction initially registered for consideration for the Challenge and the date on which the Challenge grant was awarded.
- The Receipt and Use of the Award
• All letters, emails, or other communications (including any attachments) received from the Smart Cities Council from the date the Council awarded the 2018 Smart Cities Council Readiness Challenge grant through the date this request is processed. Please include the initial notification letter and any subsequent directives or guiding material.
• Any and all meeting minutes, agendas, notes, or associated materials related to organizational and team get-togethers subsequent to the revelation that this jurisdiction would be a recipient of the 2018 Smart Cities Council Readiness Challenge.
• Any and all roadmaps, itineraries, or similar guiding materials designed for use as part of this jurisdiction’s implementation of Smart Cities initiatives.
• All materials related to the development or provision of any and all deliverables created or intended in relation to the Smart Cities grant.
If additional agencies or jurisdictions would also have responsive or associated materials, provision of the names of those entities would also be appreciated.
Please provide materials on a rolling basis, if possible, beginning with any materials related to the agreement between this jurisdiction and its partners and the Smart Cities Council.
If your office has any questions, please feel free to contact me at 617-299-1832.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 3 business days, as the statute requires.
Sincerely,
Beryl Lipton

Hello,

This is a commercial purpose request. Per KRS 61.870(4)(a) a Commercial Purposes request is defined as “…the direct or indirect use of any part of a public record or records, in any form, for sale, resale, solicitation, rent, or lease of a service, or any use by which the user expects a profit either through commission, salary, or fee.” Fee’s charged by Metro department’s vary, see below for a breakdown of hourly charges. Please complete, notarize and return the attached form to move forward with your request.

Louisville Fire – $50.36 per hour
APCD – $20.00 per hour
Health – $25.00 per hour
Develop Louisville – $13.00 and up
OMB (Purchasing) - $16.83 per hour

Robin Berry
Louisville Metro Government
Office of Records Compliance
Open Records Division
611 W. Jefferson Street, 2nd Fl.
Louisville, KY 40202
502-574-5247 office
502-588-3121 fax
To submit an open record request: https://louisvilleky.wufoo.com/forms/s1q0ftao0a40wdo/.