Records Retention Schedule and Records Guide (Los Angeles Police Department)

Beryl Lipton filed this request with the Los Angeles Police Department of Los Angeles, CA.
Tracking #

19-6474

Multi Request Records Retention Schedule and Records Guide
Status
Completed

Communications

From: Beryl Lipton


To Whom It May Concern:

Pursuant to the California Public Records Act, I hereby request the following records:

Any and all materials, indices, directives, manuals, and other guiding documentation regarding the records generated and retained by this agency, including but not limited to any and all applicable:

• Record retention schedules
• Indices to the records management program
• Any other data structures used for the management of records: digital, paper, and otherwise

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.

Sincerely,

Beryl Lipton

From: Los Angeles Police Department

City of Los Angeles

************************************************************************

Hi there

Your first City of Los Angeles record request (request number #19-6474) has been submitted.
It is currently unpublished and is not available for the general public to view.

Request #19-6474.

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Los Angeles.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>

From: Los Angeles Police Department

City of Los Angeles

************************************************************************

Hi there

A message was sent to you regarding record request #19-6474:

Dear Requester:

We reviewed your California Public Records Act request. 

Please be advised that, pursuant to California Government Code Section 6253(c), we found that “unusual circumstances” exist with respect to the request due to the need to search for, collect, and review the requested records from other Department entities which are separate from the office processing the request.  Therefore, staff will require the statutory fourteen days extension of time in which to respond.  A determination concerning your request will be made as soon as possible.

If you have any questions regarding this correspondence, simply respond to this email. 

Respectfully,

LAPD Discovery Section CPRA Unit

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Los Angeles.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>

From: Los Angeles Police Department

City of Los Angeles

************************************************************************

Hi there

A message was sent to you regarding record request #19-6474:

Dear Requester:

we reviewed your California Public Records Act request. 

Please be advised that, pursuant to California Government Code Section 6253(c), We found that “unusual circumstances” exist with respect to the request due to the need to search for, collect, and review the requested records from other Department entities which are separate from the office processing the request.  Therefore, staff will require more time in which to respond.  A determination concerning your request will be made as soon as possible.

If you have any questions regarding this correspondence, simply respond to this email. 

Respectfully,

LAPD Discovery Section CPRA Unit

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Los Angeles.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>

From: Los Angeles Police Department

City of Los Angeles

************************************************************************

Hi there

A message was sent to you regarding record request #19-6474:

Dear Requester:

 

Please be advised that we continue to research and locate responsive documents and will be responding as soon as possible.  Thank you for your patience.

 

Respectfully,

 

LAD Discovery, CPRA Unit

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Los Angeles.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>

From: Los Angeles Police Department

City of Los Angeles

************************************************************************

Hi there

A message was sent to you regarding record request #19-6474:

Dear Requester:

 

Please be advised that we continue to research and locate responsive documents and will be responding as soon as possible.  Thank you for your continued patience.

 

Respectfully,

 

LAD Discovery, CPRA Unit

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Los Angeles.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>

From: Los Angeles Police Department

City of Los Angeles

************************************************************************

Hi there

A message was sent to you regarding record request #19-6474:

Dear Requester:

 

The Department continues to process CPRA requests as they come in during the COVID-19 public health crisis, and will endeavor to do so in a timely manner.  While the Department will be making every effort to comply with its statutory obligations, due to the COVID-19 crisis and the City and Department's efforts to tackle its effects, the actual production of records responsive to your request (if any) may be delayed if Department resources are needed to perform critical functions or are constrained due to the pandemic.  The Department greatly appreciates your patience during this difficult time, as the entire community and nation deals with this unusual and serious situation.  During this crisis, the Department would also ask that requesters consider postponing the submission of any requests that can wait until after the immediate crisis has abated.

 

If you have any questions, please respond to this e-mail

 

Respectfully,

 

LAPD Discovery Section, CPRA Unit

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Los Angeles.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>

From: Los Angeles Police Department

City of Los Angeles

************************************************************************

Hi there

A message was sent to you regarding record request #19-6474:

Dear Requester:

 

Please be advised that we continue to research and locate responsive documents and will be responding as soon as possible.  Thank you for your continued patience.

 

Respectfully,

 

LAD Discovery, CPRA Unit

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Los Angeles.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>

From: Los Angeles Police Department

City of Los Angeles

************************************************************************

Hi there

A message was sent to you regarding record request #19-6474:

Dear Requester:

Please clarify the request item:

Indices to the records management program

The City Clerk's Office is the City of LA's main record keeper. They manage and maintain all City records. With this, the above item should be a request that needs to be requested directly to their department via NextRequest.

We will provide you the rest of the responsive information for the rest of the items in your request. 

Please let us know your response to above clarification item.

Your prompt response will further expedite the process of this request. 

Respectfully,

 

Legal Affairs Div., Discovery,  CPRA Unit

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Los Angeles.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>

From: Los Angeles Police Department

City of Los Angeles

************************************************************************

Hi there

A message was sent to you regarding record request #19-6474:

Dear Requester:

 

Please be advised that the Department continues to search for, identify, and/or review responsive records and will respond as soon as possible.  Thank you for your continued patience.

 

Respectfully,

 

LAD Discovery, CPRA Unit

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Los Angeles.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>

From: Los Angeles Police Department

City of Los Angeles

************************************************************************

Hi there

A message was sent to you regarding record request #19-6474:

Dear Requester:

 

Please be advised that the Department continues to search for, identify, and/or review responsive records and will respond as soon as practicable.  Thank you for your continued patience.

 

Respectfully,

 

LAD Discovery, CPRA Unit

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Los Angeles.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>

From: Los Angeles Police Department

City of Los Angeles

************************************************************************

Hi there

A message was sent to you regarding record request #19-6474:

Dear Requester:

 

Please be advised that the Department continues to search for, identify, and/or review responsive records and will respond as soon as practicable.  Thank you for your continued patience.

 

Respectfully,

 

LAD Discovery, CPRA Unit

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Los Angeles.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>

From: Los Angeles Police Department

City of Los Angeles

************************************************************************

Hi there

Documents have been released for record request #19-6474:

* 15.2_COMPLIANCE WITH RECORDS RETENTION PROCEDURES.pdf

* CD NOTICE_REVISED PROCEDURES FOR RETENTION AND DESTRUCTION OF HOMICIDE CASE RECORDS.pdf

* CD_NOTICE REGARDING MANDATORY COMPLIANCE WITH NEW ELECTRONICS COMMUNICATIONS PRIVACY ACT.pdf

* Notice 2.1.1_05-21-2001_Compliance with Recs. Retentn Proced. (1).pdf

* Notice 2.1.1_05-21-2001_Compliance with Recs. Retentn Proced..pdf

* Notice 8.6_05-24-2016_Rev. Proced. for Retentn &amp; Destruct.of Homic. Cases.pdf

* Notice 14.1_04-29-2009_Compliance with Rec. Retentn Policies.pdf

* OCOP AO NO. 10_MOTOR OR OTHER IDENTIFYING NUMBER-REVISED.pdf

* OCOP NOTICE_COMPLIANCE WITH RECORDS RETENTION POLICIES.pdf

* OCOP SO NO. 21_MISCELLANEOUS MANUAL AMDENDMENTS.pdf

* OO NO. 5_NED DETAIL RECORD RETENTION.pdf

* OO NO. 14_RESTRAINING ORDER CONTROL LOG.pdf

* Operatns. Ord. #5_02-21-2007 Narc. Enforc. Detl. Rec. Ret. Rev..pdf

* SO 9_03-29-2007_TEAMS.pdf

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Los Angeles.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>

  • CD_NOTICE20REGARDING20MANDATORY20COMPLIANCE20WITH20NEW20ELECTRONICS20COMMUNICATIONS20PRI.pdf

  • CD20NOTICE_REVISED20PROCEDURES20FOR20RETENTION20AND20DESTRUCTION20OF20HOMICIDE20CASE20.pdf

  • 15.2_COMPLIANCE20WITH20RECORDS20RETENTION20PROCEDURES.pdf

  • Notice202.1.1_05-21-2001_Compliance20with20Recs.20Retentn20Proced..pdf

  • Notice202.1.1_05-21-2001_Compliance20with20Recs.20Retentn20Proced.201.pdf

  • Notice2014.1_04-29-2009_Compliance20with20Rec.20Retentn20Policies.pdf

  • OCOP20AO20NO.2010_MOTOR20OR20OTHER20IDENTIFYING20NUMBER-REVISED.pdf

  • OCOP20NOTICE_COMPLIANCE20WITH20RECORDS20RETENTION20POLICIES.pdf

  • OCOP20SO20NO.2021_MISCELLANEOUS20MANUAL20AMDENDMENTS.pdf

  • OO20NO.2014_RESTRAINING20ORDER20CONTROL20LOG.pdf

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From: Los Angeles Police Department

City of Los Angeles

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Hi there

Record request #19-6474 has been closed and published. The closure reason supplied was:

 

Dear Requester:

 

We reviewed your request for:

 

“Any and all materials, indices, directives, manuals, and other guiding documentation regarding the records generated and retained by this agency, including but not limited to any and all applicable:

* Record retention schedules

* Indices to the records management program

* Any other data structures used for the management of records: digital, paper, and otherwise” (sic)

 Your request was made under the California Public Records Act (the Act). The Department is cognizant of its responsibilities under the Act. It recognizes the statutory scheme was enacted to maximize citizen access to the workings of government. The Act does not mandate disclosure of all documents within the government’s possession. Rather, by specific exemption and reference to other statutes, the Act recognizes that there are boundaries where the public’s right to access must be balanced against such weighty considerations as the right of privacy, a right of constitutional dimension under California Constitution, Article 1, Section 1. The law also exempts from disclosure records that are privileged or confidential or otherwise exempt under either express provisions of the Act or pursuant to applicable federal or state law, per California Government Code Sections 6254(b); 6254(c); 6254(f); 6254(k); and 6255.

 

For item 1 of this request the responsive documents can be located by going to the City Clerk’s website at:  https://clerk.lacity.org/city-archives-and-records-center/records-disposition-schedules.  The City Clerk's Office is the City of LA's main record keeper. They manage and maintain all City records. For items 2 and 3 you may wish to send a request via Next Request system directly to the City Clerk’s Office CPRA coordinator for further responsive records.

 

Regarding bullet items 2 and 3, responsive records may be located at the department’s manual in the publicly accessible website:

http://www.lapdonline.org/lapd_manual/table_contents.htm

 

Click on Index and scroll down to RECORDS AND REPORTS, DEPARTMENT.  Additional records are attached.  Also, the Department has a contract for Records Management System with Niche Technologies.  You can review that contract here:

https://cityclerk.lacity.org/lacityclerkconnect/index.cfm?fa=ccon.viewrecord&amp;contractnum=C-128985

 

If you have any questions, please respond to this email.

 

Respectfully,

 

LAPD Discovery Section, CPRA Unit

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Los Angeles.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>

Files

pages

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  • Operatns.20Ord.20235_02-21-200720Narc.20Enforc.20Detl.20Rec.20Ret.20Rev..pdf

  • SO209_03-29-2007_TEAMS.pdf

  • Notice208.6_05-24-2016_Rev.20Proced.20for20Retentn202620Destruct.of20Homic.20Cases.pdf

  • OO20NO.205_NED20DETAIL20RECORD20RETENTION.pdf

  • OO20NO.2014_RESTRAINING20ORDER20CONTROL20LOG.pdf

  • OCOP20SO20NO.2021_MISCELLANEOUS20MANUAL20AMDENDMENTS.pdf

  • OCOP20NOTICE_COMPLIANCE20WITH20RECORDS20RETENTION20POLICIES.pdf

  • OCOP20AO20NO.2010_MOTOR20OR20OTHER20IDENTIFYING20NUMBER-REVISED.pdf

  • Notice2014.1_04-29-2009_Compliance20with20Rec.20Retentn20Policies.pdf

  • Notice202.1.1_05-21-2001_Compliance20with20Recs.20Retentn20Proced.201.pdf

  • Notice202.1.1_05-21-2001_Compliance20with20Recs.20Retentn20Proced..pdf

  • 15.2_COMPLIANCE20WITH20RECORDS20RETENTION20PROCEDURES.pdf

  • CD20NOTICE_REVISED20PROCEDURES20FOR20RETENTION20AND20DESTRUCTION20OF20HOMICIDE20CASE20.pdf

  • CD_NOTICE20REGARDING20MANDATORY20COMPLIANCE20WITH20NEW20ELECTRONICS20COMMUNICATIONS20PRI.pdf