January 2017 Email Metadata (Information Technology, California)

Matt Chapman - Free Our Info, NFP filed this request with the Information Technology, California of Los Angeles, CA.
Status
Rejected

Communications

From: Matt Chapman - Free Our Info, NFP


To Whom It May Concern:

Pursuant to the California Public Records Act, I hereby request the following records:

For all accounts managed by your department, please provide me the following information for all emails sent during January, 2017:

1. From address
2. To address
3. bcc addresses
4. cc addresses
5. Time
6. Date

Please note that I am not requesting the contents of each email.

I am more than happy to provide documentation or tips for extracting this information from your mail server if needed. Documentation that I have available include methods using excel, powershell, msaccess, Office 365 eDiscovery tools, and the direct extraction from an exchange database using forensic analysis tools.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.

Sincerely,

Matt Chapman

From:

Hello Mr. Chapman,
Thank you for submitting a CPRA request with the Information Technology
Agency, (ITA), requesting all email accounts managed by ITA during January
2017. Your request letter dated July 5th, 2018 was received by ITA on July
10, 2018.

This email is to let you know that ITA has received your request and
reviewing it with City's\ITA's Google Team and will respond to your
request accordingly.

Thank you for your patience.

Regards

--
Kuljeet Arora
Sr. Systems Analyst II
*Information Technology Agency**
200 N. Main St, CHE, 14th floor (14-171)
Los Angeles, CA 90012

*(:213.922-8307 <213.808-8403> | *: Kuljeet.Arora@lacity.org
<greg.kung@lacity.org>*
** a department of 'City of Los Angeles'*

*'Please note that every other Monday is my Regular Day Off'*

"Great minds discuss ideas; Average minds discuss events; Small minds
discuss people."
~ Author Unknown

-

* P Please consider the environment before printing this email *

From: Information Technology, California

Hello Mr. Chapman,
Per your request for all accounts managed by ITA, and provide you the
From/To/Bcc/cc/Time and Date;

To let you know that ITA manages all accounts for the City and an average
number of emails sent per month is approx 1.9 million and received is
approx 9 mil monthly.

I will respond to your request as I get some more information from the
Google manager.

Thank you

--
Kuljeet Arora
Sr. Systems Analyst II
*Information Technology Agency**
200 N. Main St, CHE, 14th floor (14-171)
Los Angeles, CA 90012

*(:213.922-8307 <213.808-8403> | *: Kuljeet.Arora@lacity.org
<greg.kung@lacity.org>*
** a department of 'City of Los Angeles'*

*'Please note that every other Monday is my Regular Day Off'*

"Great minds discuss ideas; Average minds discuss events; Small minds
discuss people."
~ Author Unknown

-

* P Please consider the environment before printing this email *

From: Matt Chapman - Free Our Info, NFP

Thank you! Once you receive it, would you be able to tell me the process from Google? Having that information would be greatly appreciated and furthermore very helpful for other agencies receiving this request as well.

Much appreciated in advance -
Matt Chapman
Free Our Info, NFP

From: Information Technology, California

Hello Mr. Chapman,

Your request as written is too burdensome to produce given the monthly
email volume previously stated. The requested information could be
withheld as exempt under Government Code section 6255 because the public
benefit in withholding the records clearly outweighs the public benefit in
releasing them. This is because too many redactions would need to be made
to the requested emails before they could be released.

For example, even just providing the requested subject fields
(From/To/Bcc/cc/Time and Date) would reveal exempt and/or privileged
information. In certain instances, the requested information could
implicate the deliberative process privilege in Gov Code Section 6255, the
law enforcement exemption in 6254(f), the work product privilege in
6254(k) and the personal information exemption in 6254(c).

In addition, the city is statutorily required to protect the identities of
certain people who communicate with, for example, the Controller's Waste,
Fraud, and Abuse unit. AT this point, Information Technology Agency (ITA)
will close your request because of the reason above.

Please let me know if I can assist further.

Regards

--
Kuljeet Arora
Sr. Systems Analyst II
*Information Technology Agency**
200 N. Main St, CHE, 14th floor (14-171)
Los Angeles, CA 90012

*(:213.922-8307 <213.808-8403> | *: Kuljeet.Arora@lacity.org
<greg.kung@lacity.org>*
** a department of 'City of Los Angeles'*

*'Please note that every other Monday is my Regular Day Off'*

"Great minds discuss ideas; Average minds discuss events; Small minds
discuss people."
~ Author Unknown

-

* P Please consider the environment before printing this email *

From: Matt Chapman - Free Our Info, NFP

Please narrow my request to .gov email addresses.

From: Information Technology, California

Hello Mr. Chapman,
Thank you for narrowing your request to 'GOV' only. With the 'GOV', which
means 'LACITY.ORG', the same determination applies. The number of emails
will be in millions and will cause burdensome for just 'GOV' addresses.

ITA is closing your request at this time.

Please let me know if you have any questions.

Thank You

--
Kuljeet Arora
Sr. Systems Analyst II
*Information Technology Agency**
200 N. Main St, CHE, 14th floor (14-171)
Los Angeles, CA 90012

*(:213.922-8307 <213.808-8403> | *: Kuljeet.Arora@lacity.org
<greg.kung@lacity.org>*
** a department of 'City of Los Angeles'*

*'Please note that every other Monday is my Regular Day Off'*

"Great minds discuss ideas; Average minds discuss events; Small minds
discuss people."
~ Author Unknown

-

* P Please consider the environment before printing this email *

Files

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