Procurement software and processes (Office Of The City Clerk Long Beach)
| Tracking # |
C007862-062220 |
| Multi Request | Procurement software and processes |
| Submitted | June 11, 2020 |
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Communications
From: John Adams
To Whom It May Concern:
Pursuant to the California Public Records Act, I hereby request the following records:
1. All documents signed with procurement software or software to create and publish RFI, RFQ, RFP this agency uses or used in the past five years.
Additionally, if possible, please answer the following four questions:
a. What is the name of the procurement software you use (or the name of the software you use to create and publish RFI, RFQ, RFP)?
b. What is the annual cost for this software?
c. When did the most recent contract with the software provider begin?
d. Do you use your ERP system to manage the process of RFI, RFQ, RFP?
If there are any fees required to fulfill this request, please let me know in advance of fulfilling my request.
Thank you,
Arie Bronshtein
From: Office Of The City Clerk Long Beach
Good Morning,
Could you please visit www.longbeach.gov/pra<http://www.longbeach.gov/pra> to submit your public record request?
Thank you,
Alma
From: Office Of The City Clerk Long Beach
Hello,
Please visit www.longbeach.gov/pra<http://www.longbeach.gov/pra> to submit your public record request.
Thank you,
Alma
From: Office Of The City Clerk Long Beach
--- Please respond above this line ---
RE: Public Records Request Reference Number: C007862-062220
Thank you for submitting your request for public records. After reviewing your request, we have determined that additional or more detailed information is needed to appropriately search for records. Specifically, regarding your request for records, can you please clarify the types of records you are seeking? Are you looking for particular RFP responses or templates? Currently, the request is too broad to understand exactly what is being sought.
While the Public Records Act (PRA) provides members of the public with access to public records, it is not unlimited in its scope. California courts have acknowledged that members of the public may request documents from municipalities pursuant to the PRA even if they are unable to precisely identify the documents sought, but the request must still reasonably describe the information contained in the records sought such that the municipality can locate the records with “reasonable effort”. [Cal. First Amend. Coalition v. Superior Court (1998) 67 Cal.App.4th 159.]
The request must be focused and specific [Rogers v. Superior Court (1993) 19 Cal.App.4th 469.] and clear enough so that the agency can decipher what record or records are being sought. Moreover, the City is not required by law to create a record or list from an existing record.
The City will wait for your response before proceeding with this request. If we do not hear back from you within 10 calendar days, the PRA request will be closed.
Thank you for contacting the City of Long Beach. If you have any questions, please contact the Records Coordinator Office at (562) 570-6711.
Emily Armstrong
Administrative Operations Officer
From: Office Of The City Clerk Long Beach
--- Please respond above this line ---
RE: Public Records Request: C007862-062220 On June 25, 2020 we reached out to you to attempt to get clarification regarding your request in order to proceed with processing your request for public records. We indicated that we would wait for your response before proceeding with this request, and that if we did not hear back from you within 10 calendar days, the PRA request will be closed. Ten calendar days have now passed without a response.
PRA Request # C007862-062220 is now closed.
If you have any questions, please contact the Records Coordinator Office at (562) 570-6711.
Emily Armstrong
Administrative Operations Officer
Files
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